How to Qualify

1. Make an Appointment

Contact the Accessibility Services Office at or (919) 497-3236 to schedule a meeting with the director to discuss your needs. You are also welcome to stop by our offices in Taft 107 room 111.

2. Submit Form

All interested students must submit a Request for Accommodations Form. Accessibility Services provide, arrange, and coordinate accommodations and services for individuals with disabilities. Not only is this in compliance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), but it is also a part of our central purpose as a small college committed to offering an individualized approach to higher education. This is a free service to all individuals with documented physical, mental, psychological, or learning disabilities.

3. Disability Documentation

You must submit current documentation (e.g., psychological/psycho-educational evaluation, medical/diagnostic reports) from licensed physicians, psychologists, or other appropriately credentialed professionals that includes your diagnosis, how your disability affects you as a student, and recommended accommodations.

Specific documentation guidelines below ensure that the documentation is complete and supports requested accommodations and/or auxiliary aids as being necessary. A diagnosis of a disorder/impairment alone does not qualify an individual for accommodation under applicable federal laws. To receive consideration for reasonable accommodations at Louisburg College an individual must have an impairment that substantially limits one or more major life activities.


A professional licensed or certified in the diagnosis area must provide dated and signed documentation typed on office or practice letterhead. The substantiation must have the professional’s name, title, license/certification credentials, and affiliations stated on it and the professional shall not be a family member or have a close personal relationship with the individual.


The student must submit a diagnostic statement identifying the disability, including ICD or DSM classification, along with any relevant personal, psychosocial, medical, developmental, and/or educational history.


The medical professional should submit a full description of the diagnostic methodology used, including data and measurements from appropriate evaluation instruments. The results obtained should draw a direct link to the diagnosis and the functional limitations of the disability. For cognitive disorders, evaluations should use adult norms.


A clear description of the current impact and functional limitations of the condition must pertain to the academic setting, workplace, and/or the residential setting. Students should address information regarding whether symptoms are constant or episodic, and the frequency and/or duration. Any treatments, medications, and/or assistive devices/services currently prescribed or in use should include a description of the mediating effects and potential side effects from such treatments.


Recommendations should be directly linked to the impact or functional limitations associated with the disability, or medication prescribed to control symptoms, and include a clear rationale based on the level of impairment.


Sufficient documentation includes a psychological/psycho-educational evaluation or a letter from a medical/mental health provider that addresses the areas described above. While school plans such as IEPs or 504 Plans are helpful, they do not substitute for complete and current documentation.

Other documents that are inadequate for this purpose include reports not appropriate for college-aged students and results from testing instruments normed for children rather than adults.  Documentation in which screening instruments or rating scales are used as the sole diagnostic tool, medical chart notes or prescription pad notations, and documents prepared for non-educational agencies such as the Social Security Administration or the Department of Veterans Affairs are also inadequate.


Students may use the Request for Accommodations Form and submit documentation at any time with a minimum of 14 calendar days before the need for services. Louisburg College cannot provide accommodations retroactively.


The student is responsible for self-identifying and providing documentation of a disability. The less obvious the disability, the more information is required to assess a student’s needs and make accommodation recommendations. If the documentation is incomplete or inadequate to determine the extent of the disability or need for reasonable accommodation, the college has the discretion to require additional documentation the cost of which is borne by the student

4. Meet with Director

The student and director must meet to discuss the student’s expressed needs, concerns, service eligibility, disability documentation, and possible accommodations. If appropriate, the student signs a form permitting Accessibility Services staff to disclose accommodation eligibility to the student’s instructors.

5. Review Accommodations

Once Louisburg College accepts a student’s need for accommodation, they will schedule an appointment with the director each semester to review accommodations and update disclosure release forms so that they apply to a student’s new set of instructors.