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ON-CAMPUS HOUSING AGREEMENT

ON-CAMPUS HOUSING AGREEMENT
2024-2025 Academic Year

PREAMBLE:

Living on-campus at Louisburg College is a privilege and is treated as such. Expectations of community living include but are not limited to sharing and negotiating the use of space with others, treating others with respect, communicating with roommates/suitemates or housemates as well as floor-mates, and cooperating with Housing & Residence Life staff and policies. Residents found to violate community living expectations will be referred to the Office of Student Conduct. All residents must accept responsibility for creating an environment that promotes individual growth and builds community through the safe, respectful exchange of diverse thoughts, opinions, and feelings. Residents who breach the trust that has been extended to them by the College community shall be held accountable for their actions. Hate speech and actions are not tolerated at the College and individuals who are victims of hate speech or actions are protected through the Student Code of Conduct related to discrimination, harassment, or intimidation based on bigotry or bias. Not every act that might be offensive to an individual or a group will be considered harassment and/or a violation of the Student Code or housing contract. In cases where the Student Code/housing agreement may not apply, Housing & Residence Life will still consider appropriate educational remedies.

  1. This agreement must be fully completed to be valid.
  2. This agreement is for all terms as a residential student at Louisburg College unless terminated by Louisburg College for breach of the terms and conditions stated herein or for violation of other regulations of Louisburg College.
  3. The delivery of this agreement by Louisburg College to the student constitutes an offer of housing accommodations, within the limits of available, on-campus, residential housing, and the signing of this agreement by the student and/or parent or guardian constitute an acceptance thereof. In the event that on-campus residential housing is not available, the Office of Housing & Residence Life will make notifications of other arrangements, if applicable.

PARTIES:

This agreement is made by, and between, Louisburg College (also referred to as the College), and the student (referred to as the resident). The College and the resident, in consideration of the terms and conditions stated in this document, do hereby agree to abide by this agreement.

TERMS AND CONDITIONS OF RESIDENCE HALL LIVING:

All full-time (12+ credit hours) students are required to live on campus, space permitting, except students who are 21 years of age or older at the time of enrollment, married students, students who have been in attendance at Louisburg College for at least four semesters, students who meet the criteria for financial independence as determined by the Financial Aid office, or students who live within commuting distance with their parent/guardian. Students enrolled in less than 12 credit hours (part-time) are not permitted to live on campus without approval from the Office of Housing & Residence Life. The College reserves the right to deny campus housing to any student for just cause as determined by the Office of Housing & Residence Life in consultation with the Dean of Students.

PERSONAL PROPERTY:

The College shall assume no responsibility, and the student or other party to the housing agreement shall indemnify and hold harmless Louisburg College and its agents and employees, for any and all claims arising from personal injury or for the loss, damage, or theft of personal property belonging to or in the custody of the student(s) for any cause whatsoever, whether such losses occur in student rooms, public areas or elsewhere in or around College-owned or operated housing. The student is encouraged to carry appropriate insurance for protection against such losses.

ON-CAMPUS RESIDENCY REQUIREMENTS:

This agreement constitutes acceptance of all housing regulations and standards of Louisburg College. It is the obligation of the student to become familiar with and comply with these regulations as contained in the Louisburg College Student Handbook. Particular note is made of the following:

HOUSING PROCEDURES & REGULATIONS:

  1. Housing charges are non-refundable once you begin attending classes.
  2. Students are expected to review the Student Handbook in full and adhere to all College, as well as Housing & Residence Life policies and guidelines. Students must also respect the rights and property of other members of the College community, and engage in behavior that is consistent with the mission of the institution. Theft, destruction of property, vandalism, creating a fire hazard, or creating a concern for the safety of others are not tolerated.
  3. All residential students must submit a record of immunizations to Student Life. All immunizations must be current.
  4. A charge of $25.00 per day may be assessed for those students staying in the halls after closing or returning before opening without prior written permission from the Office of Housing & Residence Life.
  5. Rooms in residence halls are rented only for those periods of time when the College is in regular session. Summer school housing is only provided for times when summer school is in session. Students may not stay in the residence halls during Thanksgiving, winter, spring breaks, or other breaks during which the Residence Halls close (as indicated by the official Academic Calendar and communicated via email); the time period between hall closing at the end of the spring term and the start of the summer term; or the period between hall closing at the end of the summer term and the start of the fall term. Student’s belongings must be removed from all residence hall rooms at the end of each spring term and the end of each summer session, or upon the termination of this contract. At the end of each term, resident students must vacate housing 24 hours after their last exam. When moving out of campus housing, residents must meet with a Residence Life Staff member to complete the Room Condition Form (RCF) and turn in their ID access card. Failure to do so will result in a fine of $25.00 for improper checkout, waiver of the right to question possible damage charges, and may result in key replacement charges.
  6. RIGHT OF ENTRY: Room inspections by designated personnel are made regularly and may be made at any time to ensure compliance with College policies, the Student Conduct Code, and residence life and fire safety guidelines. Students need not be present during room inspections. Authorized personnel may also search residence hall rooms when there is a reasonable belief that a student is using the room for a purpose that is illegal or in violation of College policies. Unauthorized or illegal items found during an inspection or search will be confiscated by the College and the student adjudicated according to the student conduct process.
  7. Individual rooms must be maintained in a safe and sanitary manner. All students are issued an ID access card. A fee will be charged for ID access cards that are lost. All ID access cards remain the property of the College and are not to be duplicated, loaned, or given away. Lost or stolen ID access cards are to be reported immediately to the Office of Housing & Residence Life.
  8. The occupants of each residence hall room are responsible for all activities taking place in their room, whether they are present or not. They are also responsible for any items found in the room, whether they are present or not. Also, a student who is a guest in another room is responsible for the items present and activities that occur in the room where they are present.
  9. Students may not change rooms during the first three weeks of the fall or spring semester. The Office of Housing & Residence Life must approve all room changes in advance. Room changes are allowed only in the two-week period following the first three weeks of each semester. Unauthorized room changes are subject to a fine of $50. Louisburg College reserves the right to make changes in room assignments at any time during the year when necessary.
  10. When a situation arises that there is only one occupant in a double room, the College may move individuals together at any time in order to make better use of the spaces available.
  11. The housing agreement is terminated when an individual:
  1. Officially withdraws from the College during the academic term;
  2. Does not enroll in the College for the subsequent academic term;

iii. Is granted an exemption by the Office of Housing & Residence Life;

  1. Is removed from housing for good reason in the judgment of College officials;
  2. Is suspended or expelled from the College;
  3. Fails to abide by the terms of this contract or the policies as listed in the Louisburg College Student Handbook.
  4. Students requiring or requesting specific accommodations, whether physical, mental or emotional, must contact the Louisburg College Office of Accessibility Services (OAS) at 919-497-3302. OAS will provide all necessary forms and instructions for filing a request. OAS in conjunction with Housing & Residence Life will review all requests for accommodations.
  5. As a condition of campus residency, all residents are required to attend predetermined floor meetings. These meetings are designed to help set community standards, which enhance the college experience of all students.
  6. Under the Higher Education Opportunity Act of 2008, Section 488 you have the opportunity to provide a confidential missing person’s contact to be notified if you are determined to be missing as outlined by the College’s Missing Student policy available in the Student Handbook. If you are under 18, and not emancipated, your parents or guardians will be notified as well. All students are required to list at least one person as an emergency contact in case of emergencies.

RESIDENCE HALL RATES: 

You agree to pay the following sums to the College as follows:

Double Occupancy       $7,340.00 annually or $3,670.00 per Fall and Spring Semester


Single Occupancy         $8,840.00 annually or $4,420.00 per Fall and Spring Semester (as available)

Meal Plan (all you can eat)   $6,130.00 annually or $3,065.00 per Fall and Spring Semester 

Enrollment DEPOSIT

A $100.00 enrollment deposit is required by the time of application. This ensures your reservation of a residence hall space on campus. The deposit will be refunded if a space is not available for you at the commencement of the academic year. Upon possession of a space, the deposit will be applied towards your total amount owed for the semester.

LOCKOUTS, ALTERNATIVE MODES OF ENTRY, AND NEW ID CARDS:

If issued a room key, failure to turn in the key will result in a lock change fee of $100.00 when deemed necessary for security purposes.  The lock-out fee when a student needs access to a room due to a misplaced ID card is $20.00.  Replacement of a student ID access card is $35.00.  All fees will be charged to a student’s College account. 

DAMAGES (INDIVIDUAL & COMMUNITY):

Residents must complete and submit a Room Condition Form (RCF) detailing any damages upon moving into their room. You are responsible for ensuring the accuracy of the room condition form (RCF) on both check-in and check-out and will be held accountable for all damages reflected on the RCF. Damage costs will result in a bill for the balance, and a “Hold” will be placed by the College on your account until such damage costs are paid in full.  

Residents are held accountable for property destruction that occurs in their room and/or in the public areas of their residence hall. Residents may be charged for repair or replacement costs due to the removal of, or destruction of, property in their residence hall room/suite. Residents are responsible for their guest(s) and, therefore, could be held responsible for any damages incurred.

The student or students responsible for damage resulting from abuse of facilities, negligence, or means other than those attributed to normal deterioration, will be expected to assume the cost of repair or replacement. If the responsible individual or individuals are unknown, then the occupants of the residence hall room/suite will be expected to assume the cost of the repair or replacement. Community damage will be divided among the residents and assessed to each individual student account at the end of the academic year or when the student leaves the residence hall room/suite. Community damage charges are not subject to appeal.

(Accidental) – A student may not be assessed a fine for damage if (1) he/she notifies a staff member immediately and (2) he/she accepts responsibility for the cost of the repair.

(Student Room) – Occupants of a room will be held responsible for damage to their room. When two or more students occupy the same room and individual responsibility for damages to the room/furnishings cannot be determined, the damage charge will be assessed equally among those assigned to the room and/or suite. 

ANIMALS:

You agree not to bring or feed any cats, dogs, or other animals in or about residence hall locations or campus facilities.  In the event you permit an animal to enter the assigned residence hall or campus facility, you shall be solely responsible for, and you shall reimburse the College as additional license fee for, the cost of any cleaning, repair or replacement of any part of the residence hall location or campus facility, as deemed necessary by the College at its sole discretion. Animals used for those with physical impairments or others as approved by the Louisburg College Office of Accessibility Services (OAS) may be allowed with confirmation of need. 

COMMUNICATION:

Housing & Residence Life utilizes the LOUISBURG.EDU email system as its primary source for communicating relevant and important information to its residents. Prior to checking into your residence hall room, it is your responsibility to set up these accounts and check them on a regular basis. Residents will be held accountable for all information communicated by email. Please note: failure to properly set up email accounts, and check them on a regular basis, does not absolve the resident from adhering to the information that is communicated by this means.

REQUIREMENT TO VACATE CAMPUS HALLS:

In the event of a fire alarm, all students must vacate the facility in a timely and orderly fashion. Students are not permitted to re-enter the residence halls or other campus facility until cleared by emergency personnel and/or Housing & Residence Life staff. Failure to evacuate may result in fines and/or documentation through the Student Code of Conduct.

In the event the College orders the campus to close because of a hurricane, natural disaster, or other emergency, Campus Housing will require students to vacate his/her room until further notice. There will be no abatement for housing or meal plan fees. Students are highly encouraged to sign up for Louisburg College Alerts, as well as check their College email frequently for updates. 

ABANDONED PROPERTY POLICY: 

Any personal property that remains in a bedroom or residence hall upon the termination of the on-campus housing agreement shall be deemed abandoned and may be disposed of by the College in their sole discretion after 30 days of initial contact. The College may, in its discretion, make efforts to notify the student and/or the student’s parent or guardian that property has been found in the room. Neither the College nor its agents and/or employees assume any responsibility for any such property at any time, regardless of any course of action taken.

LEAD PAINT DISCLOSURE:

Housing built before 1978 may contain lead-based paint. Lead from paint, paint chips, and dust can pose health hazards if not taken care of properly. Lead exposure is especially harmful to young children and pregnant women. Before renting pre-1978 housing, landlords must disclose the presence of known lead-based paint and lead-based paint hazards in the dwelling. The College recognizes that any housing built prior to 1978 may contain lead-based paint and/or lead-based paint hazards. Residential Students must also receive a federally approved pamphlet on lead poisoning prevention. By accepting this contract, you are affirming that you have reviewed the pamphlet “Protect Your Family from Lead In Your Home.” The pamphlet may be downloaded by clicking here.

THIS INSTITUTION IS AN EQUAL OPPORTUNITY PROVIDER AND EMPLOYER:

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202)690-7442 or email at program.intake@usda.gov 

I understand and agree to honor the Terms and Conditions of Residence Hall Living as stated within this agreement and any additional policies and procedures as listed in the Louisburg College Student Handbook. I understand that living on campus is a privilege that is retained only by maintaining appropriate behavioral and academic standards. Failure to arrive by the scheduled time on the check-in date or to give prior notification of late arrival can result in the immediate termination of this agreement.

ACKNOWLEDGEMENT OF STUDENT:

IT IS UNDERSTOOD AND AGREED THAT YOU ACCEPT AND AGREE TO THE TERMS AND CONDITIONS OF THIS ON-CAMPUS HOUSING AGREEMENT AND ALSO THAT YOU ARE RESPONSIBLE FOR ADHERENCE TO ALL OTHER POLICIES SPECIFIED IN THE LOUISBURG COLLEGE STUDENT HANDBOOK.  SIGNING BELOW ACKNOWLEDGES THIS AND INDICATES THAT YOU HAVE REVIEWED THE ON-LINE STUDENT HANDBOOK. IT IS ALSO UNDERSTOOD THAT INFORMATION REGARDING POLICY VIOLATIONS CAN AND WILL BE SHARED WITH YOUR PARENT AND/OR GUARDIAN. YOU ACKNOWLEDGE AND AGREE THAT YOUR FAILURE TO COMPLY WITH THE TERMS OF THIS ON-CAMPUS HOUSING AGREEMENT MAY SUBJECT YOU, IN ADDITION TO THE RIGHTS AND REMEDIES OF THE COLLEGE SET FORTH HEREIN, TO DISCIPLINARY ACTION ACCORDING TO THE RULES AND REGULATIONS OF THE COLLEGE. LOUISBURG COLLEGE RESERVES THE RIGHT TO REMOVE YOU FROM THE ASSIGNED RESIDENCE HALL SPACE IF, IN THE JUDGMENT OF THE COLLEGE’S DEAN OF STUDENTS OR HIS/HER DESIGNEE, YOU HAVE ENGAGED IN OR THREATENED ACTS OF MISCONDUCT SUCH THAT YOUR CONTINUED PRESENCE IN ON-CAMPUS RESIDENCY MAY ENDANGER PUBLIC ORDER, PROPERTY, THREATEN THE PERSONAL SAFETY OR SECURITY OF OTHERS (WHETHER BY ACTS OF PHYSICAL OR MENTAL HARASSMENT OR OTHER MEANS) OR BE SUFFICIENTLY DISRUPTIVE AS TO ADVERSELY AFFECT THE ABILITY OF OTHERS TO PURSUE THEIR EDUCATIONAL GOALS.

If you have questions, please contact: Louisburg College, Office of Housing & Residence Life, 501 North Main Street, Louisburg, NC 27549. Phone: 919-497-3247. Email: housing@louisburg.edu