Student Handbook

Dear Students,

It is my great privilege to welcome you to Louisburg College. We are honored that you have chosen to become a part of the Louisburg College family.

At Louisburg College, we believe strongly in the value of a two-year, supportive, opportunity- driven education that is committed to helping you achieve a great start to your college career. For over 232 years, we have carried out our mission to a supportive community that helps students advance intellectually, culturally, socially, physically and spiritually. The trustees, administration, faculty and staff are dedicated to helping you grow as a student and as a person.

Our main goal is your success. We are here for you.

Your student handbook provides important information about the policies and services of Louisburg College. I encourage you to utilize this information along with the College Catalog and the assistance of Student Life personnel, academic advisors, and counselors during your journey at Louisburg College. Please remember that Louisburg College is committed to helping you succeed. The following pages reveal a covenant that will ensure that success.

 

For the College,

Dr. Gary Brown President

HELPFUL TELEPHONE NUMBERS

 

POLICE, FIRE, & RESCUE (EMERGENCY ONLY) 911

 

OFFICE

LOCATION

TELEPHONE NUMBER

Academic Affairs

Main 210

497-3221

Accessibility Services

Taft Hall 107/111

497-3236

Admissions

Main 2nd Floor

497-3222

Alumni Office

Main 2nd Floor

497-3325

Athletics

Taylor Athletic Center

497-3264

Bookstore

Jordan Student Center

497-3224

Campus Safety/Police

Davis Hall 100

497-3400

Chaplain

Benson Chapel

497-3231

Financial Aid

Main 118

497-3208

Financial Aid

Main 118

497-3212

Financial Services

Main 118

497-3229

Chartwells

Duke Dining Hall

497-3321

Health & Wellness Services

Davis Hall 104

497-3420

Housing

Davis Hall 105

497-3247

Learning Partners

Taft Hall 107/111

497-3236

Library

Library

497-3269

Post Office (Campus)

Jordan Student Center

497-3224

Student Life

Davis Hall 105

497-3247


 ACADEMIC CALENDAR 2020-2021                                                   

       Fall Semester 2021      

 

Aug 12

Football athletes arrive (Thursday)

Aug 16, 17,

18

Faculty Professional Development Days

Aug 17

The remaining fall athletes arrive (Tuesday)

Aug 22

New students arrive, Induction, Learning Partners arrive (Sunday)

Aug 23

Hurricane Prep Day, advising (morning), breakout sessions afternoon, Learning Partners orientation (Monday)

Aug 24

Returning students check-in (Tuesday)

Aug 25

Classes begin; drop add begins at 8:30 am (Wednesday)

Sept 3

Drop / Add ends at 5 pm; changes in enrollment on or after this date may result in an adjustment to financial aid

Sept 6

Labor Day - No classes (Monday)

Sept 7

Convocation

Sept 24

First Quarter Grades Due

Oct 15

Midterm grades due by 10 am (Friday)

Oct 18

Classes Resume, Monday

Oct 18

Pre-registration (Monday)

Oct 29

Students must be enrolled through this date to receive no financial aid reduction (Friday)

Nov 1

Last day to initiate a withdrawal from course by 5pm (Monday) and Last day to submit Fall Graduation application (Monday)

Nov 23

Thanksgiving holiday begins after last class; no classes after 5pm; Residence Halls close at 5 pm (Tuesday)

Nov 24-26

No Classes; Thanksgiving Break (Wednesday, Thursday, & Friday)

Nov 28

Residence halls open at 3 pm (Sunday)

Nov 29

Classes Resume (Monday)


Dec 6

Last day of classes (Monday)

Dec 7

Reading Day (Tuesday)

Dec 8

Exams begin (Wednesday)

Dec 10

Exams end; Residence Halls close at 5 pm (Friday)

Dec 13

Final Grades Due by 10 am (Monday)

 

Spring Semester 2022

Jan 13 & 14

Faculty Development Days

Jan 17

MLK Jr. Day - College Closed (Monday)

Jan 18

New students arrive (Tuesday)

Jan 19

New student orientation; returning students check-in (Wednesday)

Jan 20

Classes begin; drop/add begins at 8:30 am (Thursday)

Jan 27

Drop / Add ends at 5 pm; changes in enrollment on or after this date may result in an adjustment to financial aid (Thursday)

Jan 31

Last day Spring graduation applications accepted (Monday)

Feb 18

First Quarter Grades due

Mar 7

Midterm exams begin (Monday)

Mar 11

Spring break begins after last class; residence halls close at 5 pm (Friday)

Mar 14

Mid Term Grades due by 10 am (Monday)

Mar 20

Residence halls open at 3 pm (Sunday)

Mar 21

Classes Resume; Fall & Summer Pre-Registration Begins (Monday)

Mar 25

Last day to initiate a withdrawal from course by 5pm, Friday

Mar 31

Students must be enrolled through this date to receive no financial aid reduction (Thursday)

Apr 15

Good Friday no class

Apr 29

Awards Day (Tuesday)


May 12

Last day of classes (Thursday)

May 13

Reading Day (Friday)

May 16

Final Exams begin, Exams for potential graduates (Monday)

May 18

Final Grades are due for potential graduates due by 12 pm; Exams end; Residence Halls Close at 5 pm (Wednesday)

May 20

Baccalaureate (Friday)

May 21

Commencement (Saturday)

May 23

College Assessment Day; Final grades for non-graduates due by 9 am

May 23 & 24

Faculty Professional Development Days (Including Advisor Training)

May 30

Memorial Day- College Closed (Monday)

Summer Semester 2022

June 22

Student check-in (Wednesday)

June 23

Classes begin; Drop/Add begins 8:30am, ends at 5:00pm (Thursday)

July 4

No classes (Monday)

July 5

Classes resume (Tuesday)

July 6

Last day permitted to initiate withdraw from courses by 5pm (Wednesday)

July 21

Last day of classes (Thursday)

July 22

Final exams (Friday)

July 27

Final grades due 10am (Wednesday)

Louisburg College

Mission Statement                       

 

Related by faith to The United Methodist Church, Louisburg College is committed to offering a supportive community which nurtures young men and women intellectually, culturally, socially, physically, and spiritually. As a two-year residential institution, we provide a bridge for students to make a successful transition from high school to senior colleges and universities.

College Responsibility 

Louisburg College is proud of its heritage as the nation’s oldest church-related private, two-year residential college and is committed to students and to parents who have chosen to financially contribute to the education of their family members. The faculty, staff, and administrators are dedicated to the learning and personal development of students and are clear about their supervisory roles.

Student Responsibility 

The faculty, staff and administrators support the idea that the student comes first at Louisburg College. It is our intention to assist students to grow and become responsible, productive, contributing, healthy, and fulfilled individuals in the college, the community, and the greater society. The student is expected to support the policies as stated in the official publications of Louisburg College (Catalog & Student Handbook) and to act in accordance with the code of behavior outlined in these documents. By enrolling at Louisburg College, each student agrees to enter into a contract with the college - adherence to college policies and procedures constitutes part of this contract.

Purpose of the Handbook

The handbook is an official publication of Louisburg College. It is provided to assist each member of the college community in realizing that mutual responsibility and support are

required for the successful implementation of the institution’s policies. Students, faculty, staff, and administrators should continuously discuss and improve the policies and encourage revisions through shared decision-making processes. Policies are reviewed and revised each year.

Academic Information

Students are referred to the Louisburg College Catalog for information concerning offered, College calendar, curricula descriptions, course load, grades, probation and suspension.  The Vice President for Academic Life, the registrar, and students’ academic advisors are  available if assistance is needed in the interpretation of academic policies. 


Academic Integrity

Academic Integrity Policy 

All Louisburg College students are expected to uphold standards of honesty and integrity in  their academic pursuits and are responsible for producing only their own work in all classes.  Cheating, plagiarism, or lying for academic advantage undermines academic integrity. Students  are responsible for understanding the policy. Students are also responsible for asking for  clarification from their instructors should they have questions about the policy. The rules apply  to all assignments unless otherwise specified by the instructor. 

Cheating 

Students must complete all tests and examinations without help from any source. They may not  look at another student's paper or any book or notes while taking tests unless specified by the  instructor. Possession of notes while taking tests is considered evidence of intention to cheat. Students may not talk to any other student while tests are being given without explicit  permission from the instructor. All electronic devices must be turned off and placed completely  out of sight, except those devices approved by the instructor. Students must submit work that  is their own. They may not submit work that has been produced by anyone else. They may not  give their work to other students to copy. 

Plagiarism 

Students must use their own words and must document the source of anything written in any  paper or assignment. Direct quotations must be cited as such. Students must paraphrase  material in such a way that the style and language are distinctively their own; merely  rearranging words or making minimal changes in wording is plagiarism even if documented. Students are encouraged to get ideas or suggestions from other sources when the instructor  permits this. 

 
Academic Misrepresentation:  Students must not lie about absences or assignments to gain academic advantage.

Students are responsible for asking for clarification from their instructors should they have questions about these violations.  Violations will result in a conference with the instructor who will review evidence of the offense. The instructor has the authority to determine the severity
of the penalty related to the course, such as zero (0) for the assignment or awarding an “F” for the final grade of the class according to the sanctions listed below.

Academic Misrepresentation 

Students must not lie about absences or assignments to gain academic advantage. Students  are responsible for asking for clarification from their instructors should they have questions  about these violations. Violations will result in a conference with the instructor who will review  evidence of the offense. The instructor has the authority to determine the severity of the  penalty related to the course, such as zero (0) for the assignment or awarding an “F” for the  final grade of the class according to the sanctions listed below. 

Process 

Any faculty member having evidence of a violation of the academic integrity policy shall meet  with the student to inform him/her of the infraction of the policy. The faculty shall notify the Vice President for Academic Life providing him/her with documentation of the violation. The  Vice President for Academic Life shall conduct a hearing with the student and faculty member  to review the documentation. The Vice President for Academic Life shall advise the faculty of  possible sanctions permissible and applicable and discuss with the faculty the course of action  the College should take should the violation not be the first infraction of the academic integrity  policy by the student. The Vice President for Academic Life shall notify the student of the  sanction imposed by the faculty member and by the College if applicable.

Sanctions 

The consequence for the first infraction is a zero (0) for the assignment, quiz, test or a final  grade of “F” for the course. A second violation of the academic integrity policy shall result in a  final grade of “F” for the course with a permanent notation of the violation on the student’s  transcript or expulsion from the institution with a permanent notation of the violation on the  student’s transcript. A third violation of the academic integrity policy shall result in expulsion  from the College and a permanent notation of the violation on the student’s transcript. 

Louisburg College Honor Code:

We the students of Louisburg College will strive to uphold and honor this institution, its policies, and our fellow students.  We will strive to ensure that our actions are advantageous and not destructive.  We believe that integrity is critical to our success, both at Louisburg College and in life.  We acknowledge that plagiarism, cheating and academic misrepresentation are appropriately prohibited in our community.  We also understand that as members of the Louisburg College community we have the responsibility to ourselves and to our peers to report violations of the College’s Academic Integrity Policy. 
 
Cell Phones
In consideration of the instructor and other students, it is required that cell phones/pagers be turned off during class so as not to be a distraction.  Faculty may set individual policies regarding cell phones/pagers, and you should check with your professor outside of class if you have a specific concern or need.
 
Class Attendance
Regular class attendance is required and is the student's responsibility.  Students are accountable for the material presented in all classes. At the beginning of each semester instructors will inform their classes of policies regarding class absences.  Students who have or will need to miss class are responsible for notifying their instructors as soon as possible and providing appropriate documentation to support the absence (when possible) if requested by the faculty member.  Only faculty can grant an excused absence and the student is responsible for all materials when they are absent from class. Please read the Louisburg College Catalog for the class attendance policy.
 
Privacy of Education Records

Access to students' education records is regulated by the Family Educational Rights and Privacy  Act (FERPA) of 1974. This Act, with which the College intends to comply fully, was designed to  protect the privacy of education records and to provide guidelines for the correction of  inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with the Family Educational Rights and Privacy Act Office concerning  alleged failures by the College to comply with the Act. 

Local policy explains in detail the procedures to be used by the College for compliance with the  provisions of the Act. Copies of the policy can be found in the following offices: Dean of  Students, Academic Dean, Registrar, and Admissions. 

Louisburg College categorizes the following information as Directory Information: name,  address, telephone number, date and place of birth, parents' names, major field of study,  participation in officially recognized activities and sports, dates of attendance, degrees and  awards received, weight and height of members of athletic teams and the most recent previous  educational institution attended by the student. 

Under the FERPA Act, students have the right to withhold disclosure of any or all of the above  items. Requests for nondisclosure (Louisburg College FERPA Form 1) must be filed annually with  the Registrar if withholding of Directory Information is desired. Louisburg College assumes that  failure on the part of any student to file a request for nondisclosure indicates approval for  disclosure. 

Questions concerning the Family Educational Rights and Privacy Act may be referred to the  Academic Dean or Registrar. 

 

INVOLUNTARY MEDICAL WITHDRAWAL POLICY

I Purpose
One of the college’s purposes is to ensure equality of educational opportunity while fostering  an environment that promotes the education, service, maturation, and safety of all members of  its community. Periodically, college officials become aware of a student who may be seriously  interfering with this purpose because of a mental, emotional, physical, or psychological health  condition. In these situations, College officials may consider the appropriateness of involuntary  medical withdrawal according to the standards and procedures described in this policy. 

An involuntary medical withdrawal should not be imposed when student conduct, academic, or  other responses to the student’s situation are readily available and can be addressed through  those avenues. Additionally, when possible and appropriate, efforts will be made to persuade  the student to voluntarily withdraw and to follow a course of treatment needed to resume  student status. 

Involuntary medical withdrawal is not a substitute for appropriate student conduct action. A  student suffering from a mental disorder who is accused of a conduct violation should not be  diverted from the conduct process unless, as a result of the mental disorder, the student either lacks the capacity to respond to the charges or did not know the nature and/or quality of the  act in question. Further, this policy should not be used to dismiss socially or politically eccentric  students who have not otherwise engaged in behavior which poses a danger to themselves or  to others, or which substantially disrupts normal College activities.


II Composition of the Withdrawal Panel
 

The Medical Withdrawal panel will consist of the following members: 

Dean of Students (chair) 

Vice President for Academic Life 

Vice President of Enrollment Management 

Chair of the Faculty Senate 

Associate Dean for Health & Wellness
III Commencement of the Involuntary Withdrawal Process
 

The Involuntary Medical Withdrawal process will commence when the student’s condition  involves one or more of the following: 

Engagement in behavior that poses a significant danger of causing harm to self or others  or to property. 

A threat to public health. 

The educational process and functions of the College are hampered. The lawful activities of others are directly and substantially impeded. The inability to engage in basic required activities necessary to obtain an education. 

An interim medical withdrawal will be imposed when the student presents a real and present  danger to others. 

Any member of the College community who has reason to believe that a student may meet the  standard for involuntary medical withdrawal described above may contact the Dean of  Students. If the Dean of Students determines, based on the above criteria, that the student  should be referred to the IMW panel, a recommendation will be submitted to the IMW panel  and the student in question. The panel will convene for the conference within three business  days of the recommendation, and the student will be notified of the conference. If, in the Dean  of Students judgment, the student does not meet the standard for IMW, the Dean of Students  may take any other action deemed appropriate, including initiating disciplinary action or  recommending that the student seek treatment. 

The Dean of Students will also inform the parents or guardians of the conference, though they  may not attend the conference. 

 
IV The Conference
 

A student will be subject to involuntary medical withdrawal if the IMW panel concludes that, in  its judgment, the student has exhibited behavior as listed in section III or is a real threat to  engage in such behavior. The IMW panel will base its decision on evidence presented at the  conference. The concurrence of all panel members will be required to withdraw a student  under this policy. If the IMW panel concludes that the student does meet the standard for  IMW, the panel shall so state in a written decision from the Dean of Students that will include  its reasons for this conclusion. This decision will be reviewed by the President of the College. If  the President agrees with the panel, the decision will be communicated to the student within  24 hours. This decision is final. 

Students who are involuntarily withdrawn must vacate the campus immediately. Resident  students will be given 24 hours to remove their belongings from campus. Students refusing to  leave campus or who present a real and present danger will be escorted from campus by law  enforcement. Appropriate legal action to prevent the student from returning to campus will be  initiated. 

The panel may, at its discretion, permit a student who meets the standard for medical  withdrawal to remain enrolled on a probationary basis under specified conditions which may  include, but are not limited to, participation in a documented, on-going treatment plan,  acceptance of and compliance with a behavioral contract, a housing relocation, a lighter  academic course load, or any combination of the above. 

V The Decision of the Panel
 
A student will be subject to involuntary medical withdrawal if the IMW panel concludes that,
in its judgment, the student has exhibited behavior as listed in section III or is a real threat to engage in such behavior.  The IMW panel will base its decision on evidence presented at the conference. The concurrence of all panel members will be required to withdraw a student under this policy.  If the IMW panel concludes that the student does meet the standard for IMW, the panel shall so state in a written decision from the Vice President for Student Life that will include its reasons for this conclusion.  This decision will be reviewed by the President of the College. If the President is in agreement with the panel, the decision will be communicated to the student within 24 hours. This decision is final.
 
Students who are involuntarily withdrawn must vacate the campus immediately.  Resident students will be given 24 hours to remove their belongings from campus.  Students refusing to leave campus or who present a real and present danger will be escorted from campus by law enforcement.  Appropriate legal action to prevent the student from returning to campus will be initiated. 

The panel may, at its discretion, permit a student who meets the standard for medical withdrawal to remain enrolled on a probationary basis under specified conditions which may include, but are not limited to, participation in a documented, on-going treatment plan, acceptance of and compliance with a behavioral contract, a housing relocation, a lighter academic course load, or any combination of the above.

VI
 Voluntary Medical Withdrawal
 

At any point in the process the student may present a request for a voluntary medical  withdrawal to the Vice President for Student Life. If the request is granted, the IMW process  will cease and the student will be subject to the institution’s readmission requirements. Voluntary withdrawal will not terminate any pending disciplinary action.

 
VII Readmission
 

A student who is involuntarily withdrawn or who obtains a voluntary medical withdrawal may  not re-enroll or be readmitted to the College before the start of the next regular full term. If a  student is involuntarily withdrawn during a summer session, the student may be considered for  readmission to the College for the subsequent spring term. Approval may be granted only if the  panel determines, in its best judgment, that the conditions that caused the withdrawal are no  long present. The panel may require any documentation or evaluation that it deems necessary,  including a written statement from a mental health professional outside of the college at the  student’s expense. 

 
VIII Records and Fees
 

All records concerning these proceedings shall be maintained by the Vice President for Student  Life and shall be kept confidential in accordance with the Family Educational Rights and Privacy  Act, 20 U.S.C., 1232g, and implementing regulations of the U.S. Department of Education,  34C.F.R., Part 99. The policies and procedures for transcript notation and fee refunds described  in the College Catalog shall apply to students who withdraw, voluntarily or involuntarily, under  this policy. 

(See the College Catalog for complete Academic policies)
 
Intellectual Property Rights

It is the policy of Louisburg College to encourage and support the long-standing and traditional  rights of students, faculty, and staff on their own initiative to write, create, produce or  otherwise generate works or products which are copyrightable, patentable, or of commercial  value. 

2.2.3.1. Copyrights and Patents

In order to encourage pedagogical innovation and a richness and depth in the learning  experience, any such materials written, created, produced or otherwise generated by a  member of the student body, faculty, or staff shall remain the exclusive property of the  

student, faculty member, or staff member, and that person shall have the sole right of  ownership and disposition under the Copyright Act except as limited herein [see 2.2.3.2.  “Works for Hire” and 2.2.3.4. “Substantial Use” below]. In the case of faculty teaching  materials, the faculty member will be the sole copyright owner of works that are created  independently and at the faculty member's own initiative for teaching classes (examples  include, but are not limited to, class notes, books and articles, works of fiction and nonfiction,  poems and dramatic works, musical and choreographic works, pictorial, graphic, and sculptural  works, teaching modules, exams, class presentations, web sites, and educational software,  commonly known as "courseware," regardless of the medium in which such works appear, that  is, whether in physical representation, on paper, or in audiovisual or electronic form).The  College shall be guaranteed reasonable and appropriate access to these faculty materials for  use with College students, faculty, and administration for instructional and administrative uses.  Patented materials that are developed by an employee of the College on the employee’s own  initiative and time and using the employee’s resources are the sole property of the employee.

As noted below in Section 2.3.3.2., Works for Hire, patents that are produced by an employee  of the College at the express request of or under the direct supervision of the College are the  joint property of the patent’s creator and the College as noted in 2.2.3.5. 

Such works and inventions may qualify for protection under the laws of the United States of  America. Title 17 of the United States Code defines copyright protection, details original works  of authorship protected, and outlines the process for protecting such works. Title 35 of the  United States Code defines inventions and discoveries, establishes conditions for patentability,  and summarizes the process for applying for, review of, and obtaining a patent in the United  States of America. 

Copyrightable materials include but are not limited to books, pamphlets, brochures, or other  printed materials; films, videos, or audio tapes; computer programs or computer-based  instructional materials; musical compositions, dramatic productions, and works of art; and any  and all other copyrightable materials covered by the copyright laws of the United States or any  foreign government, as amended. Patentable works include but are not limited to inventions,  creations, and any and all things patentable under the patent laws of the United States or any  foreign government, as amended. Materials of commercial value are any materials which the  College, in its sole discretion, determines to have commercial value. 

2.2.3.2. Works for Hire

“Works for hire” shall be defined as works that are expressly and specifically commissioned by,  developed at the express request of, or under the direct supervision of the College. 

“Works for hire” may be either specific requirements for employment or an assigned  institutional duty included in a written job description or an employment agreement (see  section 2.30 of the Faculty Handbook). For works that go beyond what is traditionally required  of faculty or staff, there should be a separate contractual arrangement agreed to in writing, in  advance, and in full conformance with other provisions of this agreement. 

Copyrights and patents for items covered by Title 17 or Title 35, and any revenue they may  generate, shall be the property of the employee and the College if produced by an employee of  the College at the express request of or under the direct supervision of the College. The  President or his/her designated agent reserves the right to grant to others, including the  creator of the qualifying item, copyrights or patents that are the property of the College. To  secure the copyright or patent for an item covered under U.S. Code and created on the  College’s time or with the College’s funds, resources, or as delineated later in this document, a  written request must be submitted to the President or his/her designated agent and its  permission received. 

Copyrights and patents for items covered by Title 17 or Title 35, and any revenue they may  generate, shall be the property of the creator if produced outside a College employee’s work  schedule, and if produced by the employee or anyone with funds, resources, and facilities that  are not owned or controlled by the College

2.2.3.3. Fair Use

At times it may enhance instruction to distribute or otherwise use materials copyrighted by  persons not associated with the College. Any person wishing to use such copyrighted materials  under conditions not permitted by Title 17, Chapter 1, Section 107—Fair Use of the United  States Code must first gain the permission from the author or appropriate owner prior to using  such material. The employee who intends to use copyrighted materials must file all  correspondence and documentation securing permission with her/his dean or area vice  president. The documentation will consist of not less than the letter requesting the approval to  copy, the letter of response from the author or owner, and the article or materials to be copied. 

Materials written, created, produced, or otherwise generated pursuant to or under the  sponsorship of an outside agency or governmental grant shall be subject to the copyright,  patent, and exploitation terms and conditions of said grant, contract or agreement. If no such  terms and conditions are stated, then the materials produced by the student, faculty member,  or staff member shall be subject to the terms of this policy.

 
2.2.3.4. Substantial Use

Students, faculty members, or staff members who write, create, produce, or otherwise  generate copyrightable, patentable or other commercially valuable materials using College  resources shall be governed by the following principles in terms of what constitutes substantial  use of College resources: 

  1. The following resources may be used by students, faculty members, and staff members  for their creative and/or intellectual pursuits at institutionally authorized levels without  accounting for “substantial use” under this policy: 
  2. Personal office space 
  3. Local telephone calls 
  4. Typewriters (but not secretarial service) 
  5. Computers (but not secretarial service) 
  6. Library facilities 
  7. Other students, faculty members, or staff members as consultants. 
  8. The following College resources, when used by students, faculty members, or staff  members for the writing, creation, production, or generation of copyrightable,  patentable, or commercially-valuable materials, shall constitute “substantial use” of  College resources, and the student, faculty member, or staff member is encouraged to  keep accurate and detailed records reflecting his/her use of the resources: 
  9. College clerical services 
  10. Plant and animal specimens 
  11. College supplies including but not limited to paper, copying costs, etc. D. Laboratory equipment and supplies, chemical supplies 
  12. Telecommunication transmission by means of long-distance telephone services F. Audio/visual equipment 
  13. TV studio (Personnel and supplies) 
  14. Paid mail or package delivery, postage, etc
  15. Computer peripherals equipment
  16. Blank media storage materials, blank film, blank video/audio tapes K. Special program equipment such as music synthesizers, audiology synthesizers, etc. L. College facilities including but not limited to auditorium, theater, gymnasium, athletic  fields, and music and art studios
  17. Any other College resource not included in Section 1 above or any resource used at  greater than institutionally-authorized levels. 

The College’s claim to ownership shall be proportional to the substantial use of College  resources as determined by the Faculty Evaluation and Professional Development Committee. 

The President may grant an exception to any item(s) listed in number two above. The student,  faculty member, or staff member seeking an exception shall submit a written petition to the  President specifying the item to be exempted, the length of time of exemption, the intended  need for utilization of the College resource(s), and the anticipated value of the material(s)  generated using the item(s) specified. The President shall, within thirty (30) calendar days  following the submission of the written petition, make a decision and notify in writing the  student, faculty member, or staff member of the decision, granting or denying the petition.

The College’s claim to ownership shall be proportional to the substantial use of College resources as determined by the Faculty Evaluation and Professional Development Committee.
 
The President may grant an exception to any item(s) listed in number two above.  The student, faculty member, or staff member seeking an exception shall submit a written petition to the President specifying the item to be exempted, the length of time of exemption, the intended need for utilization of the College resource(s), and the anticipated value of the material(s) generated using the item(s) specified.  The President shall, within thirty (30) calendar days following the submission of the written petition, make a decision and notify in writing the student, faculty member, or staff member of the decision, granting or denying the petition.

Academic Information

Students are referred to the Louisburg College Catalog for information concerning degrees offered, College calendar, curricula descriptions, course load, grades, probation and suspension. The Vice President for Academic Life, the registrar, and students’ academic advisors are available if assistance is needed in the interpretation of academic policies.

  ACADEMIC INTEGRITY                                                             

Academic Integrity Policy

All Louisburg College students are expected to uphold standards of honesty and integrity in their academic pursuits and are responsible for producing only their own work in all classes. Cheating, plagiarism, or lying for academic advantage undermines academic integrity. Students are responsible for understanding the policy. Students are also responsible for asking for clarification from their instructors should they have questions about the policy. The rules apply to all assignments unless otherwise specified by the instructor.

Cheating

Students must complete all tests and examinations without help from any source. They may not look at another student's paper or any book or notes while taking tests unless specified by the instructor. Possession of notes while taking tests is considered evidence of intention to cheat.

Students may not talk to any other student while tests are being given without explicit permission from the instructor. All electronic devices must be turned off and placed completely out of sight, except those devices approved by the instructor. Students must submit work that is their own. They may not submit work that has been produced by anyone else. They may not give their work to other students to copy.

Plagiarism

Students must use their own words and must document the source of anything written in any paper or assignment. Direct quotations must be cited as such. Students must paraphrase material in such a way that the style and language are distinctively their own; merely rearranging words or making minimal changes in wording is plagiarism even if documented. Students are encouraged to get ideas or suggestions from other sources when the instructor permits this.

Academic Misrepresentation

Students must not lie about absences or assignments to gain academic advantage. Students are responsible for asking for clarification from their instructors should they have questions about these violations. Violations will result in a conference with the instructor who will review evidence of the offense. The instructor has the authority to determine the severity of the

penalty related to the course, such as zero (0) for the assignment or awarding an “F” for the final grade of the class according to the sanctions listed below.

Process

Any faculty member having evidence of a violation of the academic integrity policy shall meet with the student to inform him/her of the infraction of the policy. The faculty shall notify the

Vice President for Academic Life providing him/her with documentation of the violation. The Vice President for Academic Life shall conduct a hearing with the student and faculty member to review the documentation. The Vice President for Academic Life shall advise the faculty of possible sanctions permissible and applicable and discuss with the faculty the course of action the College should take should the violation not be the first infraction of the academic integrity policy by the student. The Vice President for Academic Life shall notify the student of the sanction imposed by the faculty member and by the College if applicable.

Sanctions

The consequence for the first infraction is a zero (0) for the assignment, quiz, test or a final

grade of “F” for the course. A second violation of the academic integrity policy shall result in a final grade of “F” for the course with a permanent notation of the violation on the student’s transcript or expulsion from the institution with a permanent notation of the violation on the student’s transcript. A third violation of the academic integrity policy shall result in expulsion from the College and a permanent notation of the violation on the student’s transcript.

Louisburg College Honor Code

We the students of Louisburg College will strive to uphold and honor this institution, its policies, and our fellow students. We will strive to ensure that our actions are advantageous and not destructive. We believe that integrity is critical to our success, both at Louisburg College and in life. We acknowledge that plagiarism, cheating and academic misrepresentation are appropriately prohibited in our community. We also understand that as members of the Louisburg College community we have the responsibility to ourselves and to our peers to report violations of the College’s Academic Integrity Policy.

Cell Phones

In consideration of the instructor and other students, it is required that cell phones/pagers be turned off during class so as not to be a distraction. Faculty may set individual policies regarding cell phones/pagers, and you should check with your professor outside of class if you have a specific concern or need.

Class Attendance

Regular class attendance is required and is the student's responsibility. Students are accountable for the material presented in all classes. At the beginning of each semester instructors will inform their classes of policies regarding class absences. Students who have or will need to miss class are responsible for notifying their instructors as soon as possible and providing appropriate documentation to support the absence (when possible) if requested by the faculty member. Only faculty can grant an excused absence and the student is responsible for all materials when they are absent from class. Please read the Louisburg College Catalog for the class attendance policy.

Privacy of Education Records

Access to students' education records is regulated by the Family Educational Rights and Privacy Act (FERPA) of 1974. This Act, with which the College intends to comply fully, was designed to protect the privacy of education records and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with the Family Educational Rights and Privacy Act Office concerning alleged failures by the College to comply with the Act.

Local policy explains in detail the procedures to be used by the College for compliance with the provisions of the Act. Copies of the policy can be found in the following offices: Dean of Students, Academic Dean, Registrar, and Admissions.

Louisburg College categorizes the following information as Directory Information: name, address, telephone number, date and place of birth, parents' names, major field of study, participation in officially recognized activities and sports, dates of attendance, degrees and awards received, weight and height of members of athletic teams and the most recent previous educational institution attended by the student.

Under the FERPA Act, students have the right to withhold disclosure of any or all of the above items. Requests for nondisclosure (Louisburg College FERPA Form 1) must be filed annually with the Registrar if withholding of Directory Information is desired. Louisburg College assumes that failure on the part of any student to file a request for nondisclosure indicates approval for disclosure.

Questions concerning the Family Educational Rights and Privacy Act may be referred to the Academic Dean or Registrar.

 

  INVOLUNTARY MEDICAL WITHDRAWAL POLICY                                        

 

I. Purpose

One of the college’s purposes is to ensure equality of educational opportunity while fostering an environment that promotes the education, service, maturation, and safety of all members of its community. Periodically, college officials become aware of a student who may be seriously interfering with this purpose because of a mental, emotional, physical, or psychological health condition. In these situations, College officials may consider the appropriateness of involuntary medical withdrawal according to the standards and procedures described in this policy.

An involuntary medical withdrawal should not be imposed when student conduct, academic, or other responses to the student’s situation are readily available and can be addressed through those avenues. Additionally, when possible and appropriate, efforts will be made to persuade the student to voluntarily withdraw and to follow a course of treatment needed to resume student status.

Involuntary medical withdrawal is not a substitute for appropriate student conduct action. A student suffering from a mental disorder who is accused of a conduct violation should not be diverted from the conduct process unless, as a result of the mental disorder, the student either lacks the capacity to respond to the charges or did not know the nature and/or quality of the act in question. Further, this policy should not be used to dismiss socially or politically eccentric students who have not otherwise engaged in behavior which poses a danger to themselves or to others, or which substantially disrupts normal College activities.

 

II. Composition of the Withdrawal Panel

The Medical Withdrawal panel will consist of the following members:

  • Dean of Students (chair)
  • Vice President for Academic Life
  • Vice President of Enrollment Management
  • Chair of the Faculty Senate
  • Associate Dean for Health & Wellness

 

III.Commencement of the Involuntary Withdrawal Process

The Involuntary Medical Withdrawal process will commence when the student’s condition involves one or more of the following:

  • Engagement in behavior that poses a significant danger of causing harm to self or others or to property.
  • A threat to public
  • The educational process and functions of the College are
  • The lawful activities of others are directly and substantially
  • The inability to engage in basic required activities necessary to obtain an

An interim medical withdrawal will be imposed when the student presents a real and present danger to others.

Any member of the College community who has reason to believe that a student may meet the standard for involuntary medical withdrawal described above may contact the Dean of Students. If the Dean of Students determines, based on the above criteria, that the student should be referred to the IMW panel, a recommendation will be submitted to the IMW panel and the student in question. The panel will convene for the conference within three business days of the recommendation, and the student will be notified of the conference. If, in the Dean of Students judgment, the student does not meet the standard for IMW, the Dean of Students may take any other action deemed appropriate, including initiating disciplinary action or recommending that the student seek treatment.

The Dean of Students will also inform the parents or guardians of the conference, though they may not attend the conference.

IV. The Conference

At the conference, the Dean of Students will provide the IMW panel all evidence relevant to determine whether the student is subject to IMW under the standard set forth in section V. The evidence may include witnesses, written reports, documents or written statements, and/or an independent mental health professional’s written evaluation. The IMW panel may at its discretion require the student be evaluated by a mental health professional.

The student’s rights at the conference shall include:

  1. The right to be present, unless behavior is
  2. The right to present relevant evidence and
  3. The right to question all witnesses at the conference and to comment upon all documents presented.
  4. The right to have a member of the campus community serve as an

 

The members of the IMW panel may also ask questions of the student and/or any witnesses. The Dean of Students may exclude evidence that is not relevant or is cumulative.

The conference will be closed to the public and the evidence presented will be kept confidential. The conference will be recorded and shall be preserved as part of the student’s confidential counseling record.

V. The Decision of the Panel

A student will be subject to involuntary medical withdrawal if the IMW panel concludes that, in its judgment, the student has exhibited behavior as listed in section III or is a real threat to engage in such behavior. The IMW panel will base its decision on evidence presented at the conference. The concurrence of all panel members will be required to withdraw a student under this policy. If the IMW panel concludes that the student does meet the standard for IMW, the panel shall so state in a written decision from the Dean of Students that will include its reasons for this conclusion. This decision will be reviewed by the President of the College. If the President agrees with the panel, the decision will be communicated to the student within 24 hours. This decision is final.

Students who are involuntarily withdrawn must vacate the campus immediately. Resident students will be given 24 hours to remove their belongings from campus. Students refusing to leave campus or who present a real and present danger will be escorted from campus by law enforcement. Appropriate legal action to prevent the student from returning to campus will be initiated.

The panel may, at its discretion, permit a student who meets the standard for medical withdrawal to remain enrolled on a probationary basis under specified conditions which may include, but are not limited to, participation in a documented, on-going treatment plan, acceptance of and compliance with a behavioral contract, a housing relocation, a lighter academic course load, or any combination of the above.

 

VI.  Voluntary Medical Withdrawal

At any point in the process the student may present a request for a voluntary medical withdrawal to the Vice President for Student Life. If the request is granted, the IMW process will cease and the student will be subject to the institution’s readmission requirements.

Voluntary withdrawal will not terminate any pending disciplinary action.

 

VII. Readmission

A student who is involuntarily withdrawn or who obtains a voluntary medical withdrawal may not re-enroll or be readmitted to the College before the start of the next regular full term. If a student is involuntarily withdrawn during a summer session, the student may be considered for readmission to the College for the subsequent spring term. Approval may be granted only if the panel determines, in its best judgment, that the conditions that caused the withdrawal are no long present. The panel may require any documentation or evaluation that it deems necessary, including a written statement from a mental health professional outside of the college at the student’s expense.

 

VIII.  Records and Fees

All records concerning these proceedings shall be maintained by the Vice President for Student Life and shall be kept confidential in accordance with the Family Educational Rights and Privacy Act, 20 U.S.C., 1232g, and implementing regulations of the U.S. Department of Education, 34C.F.R., Part 99. The policies and procedures for transcript notation and fee refunds described in the College Catalog shall apply to students who withdraw, voluntarily or involuntarily, under this policy.

(See the College Catalog for complete Academic policies.)

 

 INTELLECTUAL PROPERTY RIGHTS                                                   

It is the policy of Louisburg College to encourage and support the long-standing and traditional rights of students, faculty, and staff on their own initiative to write, create, produce or otherwise generate works or products which are copyrightable, patentable, or of commercial value.

 

2.2.3.1.  Copyrights and Patents

In order to encourage pedagogical innovation and a richness and depth in the learning experience, any such materials written, created, produced or otherwise generated by a member of the student body, faculty, or staff shall remain the exclusive property of the student, faculty member, or staff member, and that person shall have the sole right of ownership and disposition under the Copyright Act except as limited herein [see 2.2.3.2. “Works for Hire” and 2.2.3.4. “Substantial Use” below]. In the case of faculty teaching materials, the faculty member will be the sole copyright owner of works that are created independently and at the faculty member's own initiative for teaching classes (examples include, but are not limited to, class notes, books and articles, works of fiction and nonfiction,

poems and dramatic works, musical and choreographic works, pictorial, graphic, and sculptural works, teaching modules, exams, class presentations, web sites, and educational software, commonly known as "courseware," regardless of the medium in which such works appear, that is, whether in physical representation, on paper, or in audiovisual or electronic form).The College shall be guaranteed reasonable and appropriate access to these faculty materials for use with College students, faculty, and administration for instructional and administrative uses.

Patented materials that are developed by an employee of the College on the employee’s own initiative and time and using the employee’s resources are the sole property of the employee.

As noted below in Section 2.3.3.2., Works for Hire, patents that are produced by an employee of the College at the express request of or under the direct supervision of the College are the joint property of the patent’s creator and the College as noted in 2.2.3.5.

Such works and inventions may qualify for protection under the laws of the United States of America. Title 17 of the United States Code defines copyright protection, details original works of authorship protected, and outlines the process for protecting such works. Title 35 of the United States Code defines inventions and discoveries, establishes conditions for patentability, and summarizes the process for applying for, review of, and obtaining a patent in the United States of America.

Copyrightable materials include but are not limited to books, pamphlets, brochures, or other printed materials; films, videos, or audio tapes; computer programs or computer-based instructional materials; musical compositions, dramatic productions, and works of art; and any and all other copyrightable materials covered by the copyright laws of the United States or any foreign government, as amended. Patentable works include but are not limited to inventions, creations, and any and all things patentable under the patent laws of the United States or any foreign government, as amended. Materials of commercial value are any materials which the College, in its sole discretion, determines to have commercial value.

 

2.2.3.2.  Works for Hire

“Works for hire” shall be defined as works that are expressly and specifically commissioned by, developed at the express request of, or under the direct supervision of the College.

“Works for hire” may be either specific requirements for employment or an assigned institutional duty included in a written job description or an employment agreement (see section 2.30 of the Faculty Handbook). For works that go beyond what is traditionally required of faculty or staff, there should be a separate contractual arrangement agreed to in writing, in advance, and in full conformance with other provisions of this agreement.

Copyrights and patents for items covered by Title 17 or Title 35, and any revenue they may generate, shall be the property of the employee and the College if produced by an employee of the College at the express request of or under the direct supervision of the College. The President or his/her designated agent reserves the right to grant to others, including the creator of the qualifying item, copyrights or patents that are the property of the College. To secure the copyright or patent for an item covered under U.S. Code and created on the College’s time or with the College’s funds, resources, or as delineated later in this document, a written request must be submitted to the President or his/her designated agent and its permission received.

Copyrights and patents for items covered by Title 17 or Title 35, and any revenue they may generate, shall be the property of the creator if produced outside a College employee’s work schedule, and if produced by the employee or anyone with funds, resources, and facilities that are not owned or controlled by the College

2.2.3.3.  Fair Use

At times it may enhance instruction to distribute or otherwise use materials copyrighted by persons not associated with the College. Any person wishing to use such copyrighted materials under conditions not permitted by Title 17, Chapter 1, Section 107—Fair Use of the United States Code must first gain the permission from the author or appropriate owner prior to using such material. The employee who intends to use copyrighted materials must file all correspondence and documentation securing permission with her/his dean or area vice president. The documentation will consist of not less than the letter requesting the approval to copy, the letter of response from the author or owner, and the article or materials to be copied.

Materials written, created, produced, or otherwise generated pursuant to or under the sponsorship of an outside agency or governmental grant shall be subject to the copyright, patent, and exploitation terms and conditions of said grant, contract or agreement. If no such terms and conditions are stated, then the materials produced by the student, faculty member, or staff member shall be subject to the terms of this policy.

2.2.3.4.  Substantial Use

Students, faculty members, or staff members who write, create, produce, or otherwise generate copyrightable, patentable or other commercially valuable materials using College resources shall be governed by the following principles in terms of what constitutes substantial use of College resources:

  1. The following resources may be used by students, faculty members, and staff members for their creative and/or intellectual pursuits at institutionally authorized levels without accounting for “substantial use” under this policy:
    1. Personal office space
    2. Local telephone calls
    3. Typewriters (but not secretarial service)
    4. Computers (but not secretarial service)
    5. Library facilities
    6. Other students, faculty members, or staff members as

 

  1. The following College resources, when used by students, faculty members, or staff members for the writing, creation, production, or generation of copyrightable, patentable, or commercially-valuable materials, shall constitute “substantial use” of College resources, and the student, faculty member, or staff member is encouraged to keep accurate and detailed records reflecting his/her use of the resources:

 

  1. College clerical services
  2. Plant and animal specimens
  3. College supplies including but not limited to paper, copying costs,
  4. Laboratory equipment and supplies, chemical supplies
  5. Telecommunication transmission by means of long-distance telephone services
  6. Audio/visual equipment
  7. TV studio (Personnel and supplies)
  8. Paid mail or package delivery, postage,
  9. Computer peripherals equipment
  10. Blank media storage materials, blank film, blank video/audio tapes
  11. Special program equipment such as music synthesizers, audiology synthesizers,
  12. College facilities including but not limited to auditorium, theater, gymnasium, athletic fields, and music and art studios
  13. Any other College resource not included in Section 1 above or any resource used at greater than institutionally-authorized levels.

 

The College’s claim to ownership shall be proportional to the substantial use of College resources as determined by the Faculty Evaluation and Professional Development Committee.

The President may grant an exception to any item(s) listed in number two above. The student, faculty member, or staff member seeking an exception shall submit a written petition to the President specifying the item to be exempted, the length of time of exemption, the intended need for utilization of the College resource(s), and the anticipated value of the material(s) generated using the item(s) specified. The President shall, within thirty (30) calendar days following the submission of the written petition, make a decision and notify in writing the student, faculty member, or staff member of the decision, granting or denying the petition.

Bookstore Hours

Monday-Friday: 9:00am-12:00pm; 1:00pm-4:00pm (Times subject to change for special occasions)

 

Textbooks & Supplies

The College Bookstore, located in the Jordan Student Center, sells Louisburg College apparel, school and personal supplies, snack and food supplies, and gift items. Student textbook rental fees are included in the general tuition and fees. Textbooks will be picked up at the College Bookstore following the check-in process. Students that change schedules during the drop/add period will need to come to the bookstore to exchange textbooks. Students may write and highlight in all textbooks; however, they are unable to remove pages. All rental textbooks must be returned to the bookstore by the last day of exams for the term issued. Failure to return textbooks by the due date will result in the student account being billed for the full retail cost of the textbooks, and this charge must be paid prior to re-enrolling or the receipt of official

transcripts. Louisburg College may withhold adequate funds on a student’s account to cover the cost of rented textbooks until they are returned. All students may utilize their Hurricane card for purchases in the Bookstore. Students wishing to use this option will need to make a minimum deposit of $25 on their Hurricane Card account in the Business Office.

The Campus Safety Office is located on the first floor of Davis Building in room 100. Campus Safety Officers will be out on patrol throughout campus and in the residence halls. For convenience, a phone is located outside of the Campus Safety Office should you need immediate assistance when Officers are away from the office on patrol. Students must share in the responsibility of making the campus a safe place to live by always locking the doors of rooms and vehicles, and reporting suspicious persons or activities immediately.

Louisburg College does not assume liability or responsibility for damage to or theft of personal belongings or vehicle/contents; this is a personal or family responsibility. The student should be sure that they are properly covered with homeowners or renters insurance, or visit the Student Life office for information on supplemental coverage. (See Appendix A for more information)

Campus Safety Authority

The Louisburg College Campus Safety utilizes both sworn and non-sworn officers. The State of North Carolina (§74G) grants sworn officers complete authority to apprehend and arrest anyone involved in illegal acts on campus. Students involved in minor offenses involving College rules and regulations are referred to the Office of Student Advocacy and Accountability for appropriate action.

Campus Safety staff work closely with local law enforcement agencies to ensure campus safety as well as to investigate criminal acts. In coordination with local law enforcement agencies, any criminal activity engaged in by students at off-campus locations is monitored and recorded. As this information is public record, it is provided to the Chief of Campus Safety and/or the Dean of Students for any action or follow-up that may be required.

Programs

Campus Safety deliver educational programming within the residence hall communities on the following topics:

  • Operation ID
  • Alcohol & Drug Awareness
  • Personal Safety
  • Sexual Assault Awareness
  • Dating Violence
  • Controlled Substance Abuse
  • Safe Driving Program
  • Weapons on Campus

 

Safety and Crime Prevention Tools

Five emergency call boxes are located throughout campus providing easy access for students to use in the event of an emergency. There are over 170 video surveillance cameras placed in buildings and throughout campus to improve security measures on campus. Campus police officers will only review surveillance video upon instances where video evidence may provide information useful in solving crimes or addressing campus policy violations.

Services

Campus Safety provides the following services to students, faculty, staff and guests:

  • Motorist Assists to include Lockouts, Jumpstarts, and Flat Tires
  • Escorts on campus for safety

 

Annual Security Report

The Campus Safety Office, in conjunction with the Office of Student Advocacy and Accountability, prepares the Annual Security Report (ASR) in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. This report includes all crimes reported to the Campus Safety office, as well as crimes reported to Campus Security Authorities (including but not limited to Deans, Coaches, Advisors, and Community Directors), and local law enforcement agencies. The ASR is published to inform members and prospective members of the Louisburg College community about the security policies which serve to protect the community. It also discloses annual crime statistics for the College.

 

Each year students, faculty, and staff receive e-mail notification of the availability of the current report. Paper copies of the report are also available and may be obtained at the Campus Safety Office. Prospective employees may obtain a paper copy from the College’s Human Resource Officer. The Annual Security Report may be accessed at https://www.louisburg.edu/campus- life/campus-safety/index.php.

The Great Futures Office provides career and transfer services to all students. Career and transfer counseling is a partnership between the student and the Director of Transfer and Career Services who is knowledgeable and skilled in assisting students in making important decisions about their major, career and transfer institution. Students are encouraged early in their college experience to meet with the Director of Transfer and Career Services to ensure a seamless transfer after graduation from Louisburg College. Students are guided through a decision-making process tailored to their unique needs and situation by identifying and prioritizing the criteria important to their decisions. The Great Futures Office offers career assessments to help students determine if their intended majors are compatible with their goals, abilities, personality, interests and values. Sophomores are encouraged to ask about possible job shadowing opportunities in their field of interest. Throughout the school year, students are encouraged to gain more information about their four-year institutions of interest.

 

Transfer counseling is done in collaboration with academic advisors. Students wishing to transfer to another college at any time will benefit from reviewing their progress with their academic advisor and scheduling an appointment with the Director of Transfer and Career Services. Students should review their transfer status to ensure that they are prepared to apply and be accepted by the senior institution of their choice. Resources such as college view books, college applications, guides to college majors and careers, and other online resources are available in the Great Futures Office. Students may also access information on the Louisburg College website - https://www.louisburg.edu/academics/registrar/transfer- assistance/index.php

 

The Great Futures Office phone number is (919)497-3333 and is located in Taft 100.

Louisburg College Campus Portal

The Louisburg College Campus Portal is a secure site that allows students, faculty, and staff access to academic information via the internet. Students can access the campus portal by clicking the “Portals” link on the College’s homepage, www.louisburg.edu, or from http://portal.louisburg.edu.

From LC Campus Portal you may:

  • Access online and web-enhanced courses
  • Access your Louisburg College Google Apps email
  • View your unofficial transcript
  • Print/Display your class schedule
  • Check registration status
  • View/update personal information
  • View campus announcements
  • Access Financial Aid information and forms
  • View/print your billing statement
  • Access Library Web resources     

 

User Name & Password

Your user name and password will be available to you by email and sent to you from the admissions office. DO NOT SHARE YOUR LOGIN INFORMATION WITH ANYONE! Sharing your user name and password will grant others access to your permanent academic and personal information.

 

Campus E-mail

Louisburg College provides each student and employee a campus email account via Google Mail. Campus email is designated as the primary method for Louisburg College to communicate with students. Every enrolled student, and current faculty and staff member has an official Louisburg College e-mail address established and assigned by Information Technology. Faculty members will use the official College e-mail address to communicate with a student registered in their classes as well as send messages directly from their Class Portals. Additionally, all administrative offices using e-mail to correspond with enrolled students will do so via this address. Students are expected to check their official e-mail address on a frequent and

consistent basis in order to stay current with College communications. A student’s failure to receive and read College communications delivered to his/her e-mail address in a timely manner does not excuse the student from knowing and complying with the content and instructions of such communications.

Students are allowed to forward their e-mail from their official College e-mail address to another provider, but do so at their own risk. Louisburg College is not responsible for the handling of e-mail of other service providers. Having e-mail forwarded does not absolve students from knowing and complying with the content of communications sent to their official College e-mail address.

No e-mail may be sent or forwarded through a College system or network for purposes that violate College policy and/or constitute an illegal or criminal action.

Electronic mail is considered private, confidential information and will be kept as private as possible. Attempts to read another person’s e-mail will be treated with the utmost seriousness. No College employee or system administrator will read any mail unless deemed absolutely necessary in accordance with specific job requirements or by judicial subpoena. The College makes every effort to respect e-mail privacy and adhere to state and federal statutes governing e-mail confidentiality. However, the College reserves the right to investigate virus and illicit activity that can be introduced through e-mail systems.

Additionally, if requested by the person assigned to the e-mail account, Information Technology may enter the specific e-mail account to assist with problem identification and resolution. Users should be aware that deletion of electronic information will not erase such information from the system storage until overwritten with other data. This can result in the information residing in the College’s network either on various back-up systems/media until such time as the information is overwritten.

SPAM e-mail or other on-line messages such as chain letters, obscene, harassing, and/or other unwelcome messages are prohibited. Unsolicited e-mail messages to multiple Users are prohibited unless explicitly used for College instruction and/or business purposes. Exceptions must granted by the appropriate College authority. All messages must show accurately from where and from whom the message originated, except in cases where anonymous messages are invited. Louisburg College reserves the right to refuse mail and other communications from outside hosts that send unsolicited, mass or commercial messages, or messages that appear to contain virus and/or illicit material. The College will refuse, filter and/or disregard such messages.

 

Campus Computing Facilities (Labs)

Louisburg College offers computer labs across campus for student use:

The computer labs are for the exclusive use of Louisburg College students. Accessing any other user's material without the proper authorization of the owner of that material, or allowing others to use your password, may be deemed a violation of the honor code.

There is absolutely no eating, drinking, or smoking permitted in the labs or while using any of the college's computer equipment anywhere in the building. No drinks, cups, or bottles are permitted in the lab at any time. Students may not install any software, programs, or games on the lab computers without the permission of the Information Technology Department. Students may not make any changes to the Windows Desktop, or changes to any program preferences without the permission of the Information Technology Department. Violation of these policies will result in a loss of lab use privileges.

The primary uses of the computer lab are approved class projects, information technology research, legal research and word processing, and primary users will have priority in the use of the facilities.

Students assume all risk of equipment failure or malfunction. Louisburg College, its employees, and student lab assistants are not responsible for the performance of software or hardware, or for the destruction of data or media, including, but not limited to computer disks. Students are responsible for any violation of copyright law. None of the copyrighted programs or manuals in the computer lab may be duplicated in any form.

Students are responsible for knowing and understanding these policies, as well as any additional policies posted inside or outside the lab or published electronically over the computer network.

 

Campus Network and Computing Policies

Louisburg College provides computing resources to support the education, research, and work of its students, faculty, and staff. The priorities for use of these resources are listed below:

  1. All education, research, and administrative purposes of Louisburg
  2. Other uses indirectly related to Louisburg College purposes with educational or research benefit, including personal communications.
  3. Recreation, including gaming, streaming media, Netflix, and other legal streaming

Prohibited activity includes but is not limited to: selling Louisburg College resources, commercial activities not sanctioned by the President’s office, intentionally denying or interfering with service, unauthorized use or access, reading or modifying files without proper authorization, using the technology to impersonate another, downloading from illegal or copyrighted sources, and violation of local, state, or federal law or Louisburg College policies.

 

Network Use Policy

Computer Use Guidelines:

To ensure continued compliance with computer usage guidelines, Louisburg College designates certain personnel to investigate alleged computer abuses. These personnel reserve the right to examine files in such cases.

 

  1. Use of Louisburg College Computing Facilities (Labs) All users (students, faculty, staff and authorized others):
  • Should report any malfunction to the person on duty or to the organization responsible for the facility immediately. Do not attempt to move repair, reconfigure, modify or attach devices to the systems.
  • Are requested to finish any food or drink before using computing
  • Are to recognize that academic use of the workstations have priority over all other
  • Recreational use in computing facilities is permitted during periods of light usage; however, you may not play games or engage in other recreational activities when others are waiting to use the workstations for academic purposes.
  • Must realize that individual computing center facilities and other facilities may post additional operational rules and restrictions that are considered part of this
  • Must not load or modify any software onto any hard drive without specific prior permission of the system administrator or custodian of the files.

 

  1. Authorization and Security

For each user, authorization to utilize computer resources includes but is not limited to electronic mail, administrative records, library services, and departmental-specific programs. Each user:

  • Must have a valid, authorized account and may only use those computer resources which are specifically authorized;
  • May only use his/her account in accordance with its authorized purpose;
  • Is responsible for safeguarding his/her computing accounts and should change passwords often to ensure privacy and security.

 

  1. Honor Code
  • Must not use the computer systems to violate any rules in the Employee Handbook or the Louisburg College Student Handbook or any local, state, or federal laws.
  • Should disclose to the appropriate authorities any misuse of the computing resources or potential loopholes in computer systems security and cooperate with the systems administrator in the investigations of abuses.

 

Common Forms of Computer Abuse

Misuse or abuse of Louisburg College's computers, computer systems, computer networks, programs and data is prohibited. Violations in the areas listed below will be considered academic misconduct, misdemeanor, or felony as appropriate to the situation and will be dealt with accordingly (see Penalties section).

  1. Privacy

Violations of Louisburg College or another user's privacy include but are not limited to:

  • Attempting to access another user's computer files without permission;
  • Supplying or attempting to supply false and misleading information or identification in order to access another user's account;
  • The unauthorized "borrowing" or examination of another user's output;
  • Deliberate, unauthorized attempts to access or use the College's computers, computer facilities, networks, programs, data, or any system files other than those designated for public access;
  • Connecting a wireless access point to the network without authorization by the Information Technology department;
  • The unauthorized manipulation of the College’s computer systems, programs, or data;
  • The unauthorized capturing of computer network data directly from the network backbone or networking media.

 

  1. Theft

 

  • Abusing specific computer resources such as the Internet;
  • Attempting unauthorized access to computers outside the network using the College's
  • computers or communication facilities;
  • Removing any computer equipment (hardware, software, data, pictures, articles, or books) without proper authorization;
  • Copying, attempting to copy, or distributing copyrighted or licensed software, data, pictures, articles, or books without proper authorization;
  • Abusing printing resources such as printing material that is not academically related or pertaining to business.

 

  1. Vandalism

 

Alteration or attempted alteration of programs, digital data or other files, as well as resource or equipment destruction or disruption is considered vandalism. Violations include, but are not limited to:

 

  • The installation of software or the intentional spreading of viruses which causes harm to
  • Computer systems or to another user's account;
  • Tampering with or obstructing the College's computer systems;
  • Inspecting, modifying or distributing data or software without proper authorization or attempting to do so;
  • Damaging computer hardware and

 

Any intentional attempt to harm or destroy data or equipment will result in immediate cancellation of user privileges, require restitution, and may result in sanctions imposed by the Office of Student Conduct.

 

  1. Copyright Issues

 

The College owns licenses to a number of proprietary programs. Users who redistribute software from the computing systems break agreements with the College’s software suppliers as well as applicable federal copyright patent and trade secret laws. Therefore, the redistribution of any software from computing systems is strictly prohibited except in the case of software which is clearly marked as being in the public domain. Louisburg College will not provide legal defense for individuals who may be accused of making unauthorized copies. If the College is sued or fined because of unauthorized copying or use by students, faculty or staff it may seek payment from the individuals as well as subject them to Student Conduct Process action that may include expulsion or dismissal. Violations include but are not limited to copying, transmitting, or disclosing data, software or documentation without proper authorization.

 

  1. Harassment

 

Harassment of others may be the sending, viewing or printing of unwanted messages or files. Violations include, but are not limited to:

  • Interfering with the legitimate work of another user;
  • The sending of abusive or obscene messages via computers;
  • The use of computer resources to engage in abuse of computer personnel or other

 

  1. Games, Chain Letters and Miscellaneous

 

Unethical, inappropriate, or illegal use is prohibited. Uses commonly considered unethical include but are not limited to:

 

  • Sending chain letters or unauthorized mass Chain letters and unauthorized mass mailings may be prohibited by state and federal law;

 

  • Using the network for non-professional or illegal activities, which may include obscenity, pornography, threats, harassment, copyright infringement, defamation, theft, or unauthorized access.

 

Penalties

Misuse or abuse of computing services is not simply unethical; it can be a violation of user responsibility as well as federal law. Therefore, Louisburg College will take appropriate action in response to user misuses, unethical use, or abuse of computing services. Actions may include but are not limited to the following:

 

  • access to all facilities and systems may be suspended temporarily or removed permanently;
  • legal action may be taken to recover the damages;
  • referral to law enforcement authorities;

 

Alleged abuse or misuse of computing services by students, faculty or staff will be referred to the Director of Information Technology. If evidence of a violation is found, the matter will be dealt with by the Director of Information Technology or referred to the Vice President of Academic Life and/or the Dean of Students and be treated as misconduct, misdemeanor, or felony as appropriate. After referral to the appropriate office violations, depending upon their gravity will result in sanctions ranging from the following:

  • suspension of the user’s account until the user has a conference with the Director of Information Technology;
  • suspension of the user’s account for a period of one week;
  • suspension of the user’s account for the remainder of the semester;
  • suspension from the college;
  • expulsion from the

 

An accused user has rights as outlined in the Student Conduct Process concerning the policy violation and the conduct action recommended.

Distribution of this Policy

Louisburg College will ensure that all users are aware of the policy by publishing and distributing it in appropriate media to reach all faculty, staff and students.

 

Joel Porter Counseling Center

Your time at Louisburg College will parallel a significant period of transition in your life. Transition can be exciting but also requires adjustment, which can sometimes be difficult. The issues which arise during this time may occasionally be overwhelming, or the challenges too great to be met successfully without some assistance. The Joel Porter Counseling Center can help you make better decisions; effectively manage difficulties, improve personal skills, overcome barriers to personal effectiveness, develop increased confidence, and acquire keener awareness and appreciation of your personal needs and the needs of others. The Joel Porter Counseling Center also encourages and enjoys hearing about your success. Drop in any time just to say hi, share a bright moment, or discuss something personal. Counseling at Louisburg College is provided at no charge.

All sessions are confidential and counseling records are NEVER included in any academic, athletic or career file. Only designated staff have access to client files which are kept locked in the Joel Porter Counseling Center office. Under nearly all circumstances faculty, staff, and administrative offices at Louisburg College do not have access to any information regarding your counseling (There are a few exceptions listed below).

Release of information regarding counseling may be done at the student's request by signing a Release of Information Form which designates what information to release and to whom.

State and federal laws and/or professional ethics place some limits on confidentiality and may require your information to be released. Information may be released WITHOUT your permission for the following reasons:

 

Imminent Harm to Others - If the Health & Wellness staff has reason to believe that you are seriously threatening physical violence against another person, or if you have a history of physically violent behavior, and if the Health & Wellness staff believes that you are an actual threat to the safety of another person, action such as contacting Campus Safety, seeking hospitalization, notifying another person, or a combination of these actions, may take place or order to insure the safety of others.

Imminent Harm to Self - If the Health & Wellness staff has reason to believe you are in danger of harming yourself physically, and if you are unable or unwilling to follow treatment recommendations, she/he may have to arrange for an evaluation off-campus and/or contact a family member or another person who may be able to help protect you.

Abuse of Children or Disabled Adults - If the Health & Wellness staff has reason to believe that a child under the age of 18 or a disabled adult is being abused or neglected, the Health & Wellness staff is legally obligated to report this situation to the appropriate state agency.

Legal Compliance - If a court of law or if the Department of Homeland Security orders the release of certain information, we are legally required to comply with this order.

The Joel Porter Counseling Center is open during regular business hours and additional hours as needed for student appointments. Please call 919-497-3205 to schedule an appointment or leave a confidential voicemail message. For more comprehensive information on the Joel Porter Counseling Center please go to www.louisburg.edu/campus-life/health-wellness/counseling- center.php

 

CHOICES

CHOICES is a brief solution-focused series of sessions for students facing alcohol and/or drug issues. CHOICES is not a drug treatment program, nor does the Counseling Center diagnose drug addiction. If a student is in need of more help than our Substance Education Coordinator can realistically provide, then the Coordinator will recommend the student seek help outside the college environment.

Students enter the CHOICES program as a result of self-identifying the need for help or as a result of a Student Conduct sanction. Typically, students are in the CHOICES program for four to six weeks. There may be times when more time is appropriate.

 

On Campus Resources

  • Campus Safety – 919-497-3400
  • Community Hall Directors
  • Assistant Community Hall Directors
  • Office of Student Life/Davis Hall.......................................... 919 497-3247

In Louisburg

  • Franklin County Health Department.................................... 919 496-2533
  • Franklin Community Health Services................................... 919 340-2500
  • Franklin County Volunteers in Medicine.............................. 919 496-0495
  • Impact Urgent Care.............................................................. 919 496-4976
  • William Sayle, D................................................................ 919 496-3680
  • Maria Parham Franklin Emergency Room............................ 919 340-8700

In Wake Forest

  • Fast Med............................................................................... 919 562-3155
  • Heritage Urgent Care........................................................... 919 761-5678
  • Wake Forest Urgent Care..................................................... 919 570-2000

 

Help-A-Cane

Many college students seek assistance when they are struggling academically or personally. The Help-A-Cane program assists you or the student you care about in connecting with available resources and support for issues including:

  • Academic concerns (e.g. uncharacteristic or sudden changes in grades, attendance, or class participation)
  • Behavioral and/or Mental Health concerns (e.g. uncharacteristic, disturbing, or disruptive behavior; discussion of self-harm or violence)
  • Personal concerns (e.g. homesickness, adjusting to college, personal identity)
  • Family/Relationship concerns (e.g. roommate conflicts, friends, dating relationships, any relationship concerns that may be affecting the student's ability to be successful at LC)
  • Financial concern (e.g. college accounts, unexpected financial emergency, personal/family financial concerns)

The Help-A-Cane webpage may be accessed at: https://www.louisburg.edu/campus- life/advocacy-accountability/help-a-cane.php.

 

Required Basic Immunizations

North Carolina Statute G.S. :130A-155.1 states that: “No person shall attend a college or university, whether public, private, or religious, unless a certificate of immunization or a record of immunization from a high school located in North Carolina indicating that the person has received immunizations required by G.S. 130A-152 is presented to the college or university. For out-of-state students, a Certificate of Immunization or high school immunization record indicating that the person has received immunizations is required to attend a college or university in North Carolina.

The person shall present a certificate or record of immunization on or before the date the person first registers for a quarter or semester during which the student will reside on the campus or first registers for more than four traditional day credit hours to the registrar of the college or university. If a certificate or record of immunization is not in the possession of the college or university on the date of first registration, the college or university shall present a notice of deficiency to the student. The student shall have 30 calendar days from the date of the student's first registration to obtain the required immunization. If immunization requires a series of doses and the period necessary to give the vaccine at standard intervals extends beyond the date of the first registration, the student shall be allowed to attend the college or university upon written certification by a physician that the standard series is in progress. The physician shall state the time period needed to complete the series. Upon termination of this time period, the college or university shall not permit the person to continue in attendance unless the required immunization has been obtained.”

Immunizations include all childhood vaccines plus additional measles, adult tetanus within 10 years prior to matriculation date, and a tuberculin skin (international students only) test within 12 months prior to matriculation date. Failure to file the required certification of immunizations will prevent students from enrolling in the college. The immunizations are to be completed by a health professional. Go to: https://www.immunize.nc.gov/schools/collegesuniversities.htm for a complete listing of required immunizations.

Insurance

Louisburg College provides a student accident insurance plan that is a supplemental plan to the student’s family health policies. The cost of this insurance plan is included in the student’s fees and cannot be waived.

Information and claim forms may also be found at www.LouisburgCollegeInsurance.com.

Chartwells, Inc. operates the Duke Dining Center and Perks Coffee House for Louisburg College. All resident students are required to purchase the meal plan which includes 19 meals per week. Commuting students may purchase meals a la carte from the Duke Dining Center or Perks.

Commuters may also utilize their Hurricane card by purchasing a Commuter Meal Plan of either 40 or 80 meals in the Business Office.

The Dining Center serves breakfast, lunch, and dinner Monday through Friday, and brunch and dinner on Saturday and Sunday. A variety of areas such as salad bar, pizza oven, bakery, entrees, deli bar, beverage stations and much more are featured at each meal.

DUKE DINING CENTER HOURS

 

Monday – Friday

Breakfast

7:00 am – 10:00 am

Lunch

11:30 am – 2:30 pm

Dinner

4:00 pm – 7:00 pm

Saturday – Sunday

Brunch

11:00 am – 2:00 pm

Dinner

4:00 pm – 7:00 pm

Late Night

Sunday – Thursday

8:00 pm – 10:00 pm

 

The Dining Center features theme meals throughout the semester. A student advisory board (Food Committee of SGA) works with the Director of Food Service to provide input on meal offerings.

Students are asked to help provide a smooth and efficient operation of the Dining Center by adhering to the following code of conduct:

  1. All ID cards must be presented in order to enter the dining
  2. Upon completion of the meal, please clear the table of all plates, trays, and Return service ware and tray to the tray return window and place all garbage in the proper receptacles.
  3. Service ware, e. cups, plates, cutlery, etc. may not be removed from the dining center.
  4. In accordance with local Board of Health regulations, shirts and shoes must be worn at all times when in the dining center.

 

Late Night @ Duke Dining Hall

Late night dining offers students a variety of quick-serve food options as well as convenience store items such as soft drinks and snacks. Students may also exchange one dining hall meal per day for a pre-determined equivalency during late night. Each evening students will be offered equivalency exchange options from which to choose. Additionally, each student receives $50 per semester in Hurricane points on their one card which may be used during late night or at Perks.

 

Perks @ Robbins Library

Perks proudly serves Starbucks® products as well as sandwiches, wraps, salads, and snack items. Students may purchase items a la carte or use their Hurricane points at Perks.

 

PERKS HOURS

 

Monday – Thursday

8:30 am – 5:00 pm

Friday

8:30 am – 2:00 pm

Saturday – Sunday

Closed

 

Accessibility Services is a free service to all individuals with documented physical, mental, psychological, or learning disabilities. The mission of Accessibility Services is to focus on the abilities of all individuals while providing an accessible and welcoming academic community.

Accessibility Services provides and coordinates accommodations and services that enable individuals with disabilities to have equal access to all Louisburg College programs and activities. Not only is this a responsibility in compliance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act of 1990 (ADA), but it is also a part of our central purpose as a small college committed to offering an individualized approach to higher education.

AS maintains disability-related documents, certifies eligibility for services, determines reasonable accommodations and develops plans for the provision of such accommodations for students with disabilities. AS assists all college departments in providing appropriate accommodations for students in courses, programs, services, activities and facilities.

How to Apply for Accessibility Services:

Students requesting accessibility services are required to complete the following certification process.

  • Contact the Office of Accessibility Services, Taft 107 or 111, (919) 497-3236, accessibilityservices@louisburg.edu.
  • Submit documentation of the disability from an appropriate, licensed/certified professional. The documentation should include your diagnosis, how your disability impacts you as a student, and the professional’s recommended For the purpose of receiving consideration for reasonable accommodations, an individual must have an impairment that substantially limits one or more major life activities.
  • Please note that if we receive this information during the summer, we can begin preparing for your needs even before you arrive on campus. To provide accommodations for placement testing, documentation should be received prior to the date of the exam. When extensive accommodations are needed, such as in the case of an ASL interpreter, a minimum of two weeks prior notice is
  • Meet with the Director of The student and director discuss the student’s expressed needs and concerns, service eligibility, disability documentation, and possible accommodations. If appropriate, a form is signed to enable Accessibility Services to disclose accommodation eligibility to the student’s instructors. Documentation should be submitted at least one week prior to meeting with the Director.
  • Review of Accommodations. The student will need to schedule an appointment with the AS Director each semester to review accommodations and update disclosure release forms so that they apply to the student’s new set of classes and
  • Parents may contact AS to request that the Director contact students, receive an explanation of the services, and meet with the Director. However, students are responsible for further pursuing eligibility with AS. From elementary to high school, parents play an active role in advocating for their children’s educational needs. However, in college, parents shift from being the primary advocate to being coaches of their young adult students as those students become independent self-advocates. AS seeks to support families as they experience this transition and to help students develop the skills they need to advocate for themselves in academic life and beyond.
  • At the college level, the law requires that the student take on the responsibility of self- identifying to AS, submitting proper documentation of a disability, requesting accommodations from the Director, discussing accommodations with faculty members, and alerting faculty and/or the Director if accommodations are not satisfactory

 

  • Documentation may be submitted to:

 

Louisburg College

Accessibility Services Office

501 Main Street

Louisburg, NC 27549

Fax: (919) 496-6733

Taft 111 & 107                                                        

  LEARNING PARTNERS                                                             

Learning Partners is a unique, fee-based program designed to enhance the academic achievement, learning strategies, and self-advocacy of Louisburg College students with documented learning differences, primary learning disabilities (LD) and attention challenges (ADHD).

Program Features

  • Twice weekly sessions with a learning specialist, an experienced educator with a master’s degree
  • Learning Labs (day & evening hours)
  • Assistive Technology
  • Test Center
  • Collaboration in a learning community
  • Opportunities for social engagement and personal development

 

How can I become a part of Learning Partners?

  • Contact Learning Partners (919-497-3236 or learningpartners@louisburg.edu)
  • Complete LP application (Taft 107 or 111, or online at edu), including 2 teacher evaluation forms
  • Submit a current, complete psycho-educational report conducted by a licensed professional
  • Submit most recent IEP or 504 Plan, if applicable
  • Submit final high school transcript
  • Meet with the Director of Learning Partners

 

Students are given assistance to enhance academic success; however, academic outcome depends on student motivation, participation, attendance, and output. Learning Partners fosters empowerment by encouraging personal and academic responsibility through self- advocacy. Learning Specialists serve as academic coaches and advisors. Parents are notified monthly of student attendance to coaching sessions. Summary letters are sent home at the end of each semester, providing an evaluation of student performance and offering suggestions for the next semester.

 

Learning Partners students must enroll for one academic year at a time, not by the semester, although students may enter the program at any time, providing there is space available.

 

Please note: For qualifying students, assistance with program fees may be provided through financial aid or through the Office of Vocational Rehabilitation.

Library Hours

Monday – Thursday

8:30 am – 11:00 pm

Friday

8:30 am – 4:00 pm

Saturday

1:00 pm – 4:00 pm

Sunday

5:00 pm – 9:00 pm

 

The Cecil W. Robbins Library and Learning Commons offers resources to support the instructional programs of Louisburg College. The library provides access to electronic databases, streaming video content, books, magazines, and newspapers to help you complete your course assignments. The library’s main floor serves as a learning commons for the college community, and it includes an academic success center, which provides professional tutoring services, a renovated computer lab, and Perks, a coffee bar. The library has 64 computer work stations, an instructional lab, and a classroom available for faculty use. There is open-stack access to the library's collection of approximately 35,000 volumes. The library houses the College’s archives and special collections of North Carolina and Methodist materials. Open seven days each week, students and faculty are encouraged to use the library to complete assignments, to participate in collaborative learning activities, and to learn to conduct college- level research.

 

The library’s faculty and staff welcome you. The librarians will help you find materials and explain methods of exploring the library's resources. They can also instruct you on using the library’s online catalog and databases and assist you with planning a research strategy. The library also offers extended hours during the last two weeks of every semester, when they are open Monday through Thursday evenings until 12:00 pm.

 

Circulation Policies

Louisburg College has excellent library facilities that provide a quiet, pleasant atmosphere in which to study. New materials are continually being added to the collection. Books, magazines, newspapers, audiovisuals, and computer databases are available to support student courses and assignments.

Books may be checked out for two weeks and if necessary, may be renewed unless reserved by others. The fine for overdue books is ten cents a day. The person who checks out a book is responsible for the book's return. When a book is lost, the replacement cost of the item and a processing fee of $10.00 will be charged. Reference books are used only in the library; they may not be checked out at any time.

Post Office

Main Campus Post Office:

Monday – Friday

9:00 am – 12:00 pm & 1:00 pm – 4:00 pm

Student Post Office:

Monday – Friday

8:00 am – 10:00 pm

 

Louisburg College provides and requires campus post office boxes for all resident students. Commuters may obtain a campus post office box (optional). Each student will be assigned a post office box key at the time they pick up textbooks in the Bookstore. Students are responsible for this key while they are on campus. In the event a key is lost a replacement fee of $25.00 is charged to the student. Students should return the key (at the same time as their textbooks) at the end of each term to avoid additional charges to their account. Student post office boxes are located in the Jordan Student Center. Students are required to check their mail frequently (daily if possible) as this is the main vehicle for official college communication via hard copy. Students may purchase stamps, pick up packages, and report any problem with their boxes at the Office Services Office located across from the College Bookstore. Personal packages should be mailed from the town of Louisburg Post Office located at 120 N. Main Street.

 

Please remember to leave a forwarding address with the main college post office before checking out. First-class mail will be forwarded to students for a period of one year.

All students are allowed to have a vehicle on campus. Both resident and commuter vehicles must be registered in the Financial Services Office and have their license plate numbers provided for each vehicle registered. Hanging parking permits will be issued and are to be displayed on the rear view mirror with the permit number visible from the front windshield, or in plain view on top of the front dashboard of the automobile. The fee for parking on campus is

$75 per year. Please read carefully and follow all instructions listed on the back of each permit. Upon changing or acquiring a replacement vehicle, please update your registration information with the Financial Services Office. The person to whom the permit is issued is responsible for the vehicle in which the permit is displayed. Residents may park only in the lots behind Merritt, Wright, Kenan, and Hillman, and in the lot beside Patten. Commuters may park in the lots behind the library and beside the auditorium, and in the Main Circle lot from 5:00-10:00pm M- F to attend classes in Franklin Hall. Students shall only park in designated parking spots, may not double park, and may not block driveways at any time for any reason. Students may not load or unload their vehicles from the front of any residence hall. The college reserves the right to tow any vehicle it deems necessary for parking violations at the owner’s expense.

 

The lot in front of Main Building is reserved for staff, faculty, and visitors.

 

Visitor Parking

All visitors to the college are to park in the designated visitor parking spaces in the lot in front of Main. Visitors must check in with the Campus Safety Office to obtain a temporary parking permit. Vehicles without a faculty, staff, student or temporary parking sticker may be ticketed, towed, or immobilized.

 

Mission Statement

We believe in the value of each student.

We are committed to developing responsible citizens who appreciate life-long learning, diversity, integrity, personal values, leisure, and respect for self and others.

We partner with each student to facilitate this development by providing comprehensive learning experiences in a safe and nurturing environment.

 

The Office of Student Life recognizes that academic and social integration are vital components of a successful student’s college experience. In order to facilitate this integration, we develop and facilitate a comprehensive curriculum designed to culminate in self-discovery, global citizenship, and future planning for each student. We encourage you to take advantage of every available opportunity to become an informed and engaged member of the college community.

 

  DRESS CODE                                                                     

 

I.    Philosophy

 

Louisburg College is committed to the holistic growth of our students as evidenced by our mission statement. Part of this growth is recognizing the need to adhere to certain socially acceptable standards. Wearing event-appropriate attire is part of these standards. When students are properly attired, not only are they projecting an image of self-worth but they are also positively representing themselves and the institution.

 

While Louisburg College understands and supports students’ right to self-expression, we also understand that we have a vested interest in how we are represented. We also have an obligation to create a living and learning environment where all members of the community are comfortable and not offended by inappropriate dress.

 

II.    Policy Statement

 

The following standards for dress must be adhered to by all members of the campus community:

 

  1. Dress that is neat, modest, and casual is the minimum requirement at all times in all public areas.
  2. Hats, caps, do-rags, and other headgear must be removed when in classrooms, and
  3. “Baggy” pants or sloppy dress will not be permitted at any
  4. Undergarments (undershirts, briefs, bras, panties, ) should be worn underneath appropriate outer garments.
  5. Clothing that is provocative or contains obscene messages or messages that are contrary to the mission of the college will not be permitted.

 

III.    Implementation and Compliance

 

  1. It is the desire of Louisburg College that all members of the campus community will voluntarily comply with the dress code. Implementation and enforcement are the shared responsibility of every member of the campus community. All community members are asked to respectfully remind others of the policy when violations are
  2. Full Compliance: Full Compliance with the dress code will begin August 1,
  3. Non-Compliance: Students not complying with this policy will be asked to adjust their dress so as to be in Faculty and staff should not permit entry into facilities or offices to students who are not in compliance (when appropriate). Students exhibiting repetitive patterns of non-compliance will be referred to the Student Life Office for appropriate action. In addition to a written record of the violation being placed in the conduct record, actions may include a written warning, fine of $25.00, or community service. Students who, following these actions, exhibit a continued pattern of non-compliance may be asked to leave the college.

 

     TOBACCO USE                                                                   

 

I.   Philosophy

 

Louisburg College’s priority is to provide a living and learning environment that is as safe and healthy as possible. This includes creating an environment that promotes individual student health and the resources necessary for students to make healthy choices. Louisburg College respects the rights of all persons to use a legal product and will continue to uphold these rights. However, Louisburg College expects that persons wishing to use tobacco products do so only in the indicated “Smoking Areas” that are located in specific areas on-campus or use these products off-campus.

 

II.   Policy Statements

 

  1. Effective August 1, 2008, Louisburg College will be a Tobacco-free
  2. Effective August 1, 2013, Louisburg College will designate areas on campus for the use of tobacco products.
  3. This policy supersedes all prior tobacco use
  4. This policy applies to all Louisburg College Trustees, administrators, students, faculty, staff, visitors, vendors, and contractors.
  5. The sale and/or distribution of tobacco products on campus are
  6. Tobacco advertisements, whether in college publications or public venues, is prohibited.
  7. The college will provide cessation resources on campus and will advertise their availability.

 

III. Definition of Terms

 

  1. Tobacco Products: Includes but is not limited to cigarettes, cigars, pipes and pipe tobacco, smokeless tobacco (including dips), snuff, and chewing tobacco.

 

  1. Tobacco Use: Includes but is not limited to smoking, chewing, and
  2. Students: All persons enrolled at Louisburg College, both full-time and part- time. Persons not officially enrolled for a particular term but who have a continuing relationship with the college are considered students.
  3. Campus: Any property owned or leased by the College, including facilities, sidewalks, and grounds as well as public streets that are adjacent to college property. It includes off-campus property which is hosting a college-sponsored event. It includes all college vehicles and personal vehicles parked on college

 

IV.   Compliance

  1. It is the desire of Louisburg College that all members of the campus community will voluntarily comply with the tobacco policy. Implementation and enforcement are the shared responsibility of every member of the campus community. All community members are asked to respectfully remind others of the policy when violations are encountered.
  2. The Tobacco policy will be listed in the Student Handbook, Employee Handbook, College catalog, on-line listings and other policy-related materials where
  3. Vice Presidents/Managers/Division Chairs are responsible for implementing the policy within their Human Resources will be responsible for informing prospective employees of the policy. Enrollment Management will be responsible for informing prospective students of the policy.
  4. All contracts for the rental/use/lease of college facilities or property will clearly state the Tobacco policy.
  5. Members of the campus community who leave campus to use tobacco products are asked to be respectful of the larger community and dispose of tobacco waste products appropriately.
  6. Members of the campus community who utilize the indicated smoking areas of campus are asked to respectful of this area and dispose of tobacco products appropriately.
  7. Hookahs are permitted for use in designated smoking areas for legal substances. However, if there is a concern regarding their use for illegal substances or use outside of designated smoking areas, the hookah may be confiscated as paraphernalia, and odors/residue present may be considered evidence in an alleged policy violation.
  8. Non-Compliance:
    1. Students: Students not complying with the policy will be referred to the Student Life Office for appropriate In addition to a written record of the violation being placed in the conduct record, actions may include a written warning, fine of $25.00, or community service. Students exhibiting a continued pattern of non-compliance may be asked to leave the college.

 

  1. Faculty/Staff: Faculty or Staff members not complying with the policy will first receive a verbal warning from their direct supervisor, followed by written documentation in the employee file.

 

     CIVIL DISCOURSE AND STUDENT ASSEMBLY POLICY                                     

 

Louisburg College encourages its students to be active global citizens. Global citizenship requires us to have an awareness of current affairs, different cultures, and issues of social justice at the local, state, national, and global level. As we increase global awareness, the College recognizes that there will be times when members of its community will have a desire to bring greater awareness to a cause. As private citizens, students have a right to freedom of expression; as a Louisburg College student, students must adhere to the policies, values, and expectations of the college. Among the expectations of all students is to act with integrity and honor, embrace diversity, and treat each other with respect and compassion. These expectations are enhanced during times when we find ourselves with differing viewpoints. As we seek to learn from each other, the following guidelines and procedures are designed to ensure we maintain a safe, respectful, and civil atmosphere on campus while encouraging each student to use his or her voice when it is appropriate to speak out.

 

Civil Discourse

When opinions differ, the College encourages its community members to engage in civil discourse with one another. Civil discourse includes:

  1. Advocating for your position;
  2. Sharing why you believe what you believe;
  3. Listening to others who have a different view; and
  4. Asking questions that will help you have a better understanding of each differing opinion. Civil discourse can be passionate but should not become Discourse may occur in formal settings, such as classrooms and college sponsored events, or in informal settings, such as between friends in the dining hall.

 

Civil discourse may also be used to address concerns which a community member has related to the College community. If a student has a concern related to the college, the appropriate first step is to address that concern with the appropriate college official. If the student is unsure who is the most appropriate college official, the Dean of Students should be contacted. The Dean will hear any concerns and seek to understand the issue. The student may also follow the formal Student Complaint Policy as outlined in the Student Handbook.

 

Student Assembly

As global citizens, we often become aware of issues and concerns which we wish to bring to the attention of others. Awareness is often the first step to enacting social justice. There are many ways to bring awareness to a cause. When a student or student organization wishes to bring awareness to a particular issue or concern, the college has established several guidelines and procedures to ensure that the campus community remains safe and secure as well as that there are no undue disruptions to the functions of the college.

Assembly

A group of students assembling on college owned or controlled property for the purpose of bringing awareness to a cause shall seek the approval of the Dean of Students prior to the assembly. A request must be made in writing (via email) to the Dean of Students at least ten business days prior to the planned assembly. The required information shall include:

  1. Name of the contact person/organizer;
  2. Student organization, if applicable;
  3. The time, date, and location of the assembly;
  4. An estimated number of persons attending;
  5. The duration of the event;
  6. If any non-college affiliated speakers will attend and names of such persons (see requirements below for bring a speaker to campus);
  7. The purpose of the assembly (i.e. what is the cause?).

 

The Dean of Students will respond to requests within two business days to approve the request, seek additional information, or deny the request. The Dean of Students will consult with the Chief of Campus Safety regarding any needs for additional security and if the time, date, and location pose any significant risks to the safety of the campus and its community members. If the requested date and time conflict with an already planned campus event, the Dean of Students may ask the organizer(s) to reschedule the assembly.

Note: If the issue or concern being addressed relates to the college, students are asked to first address the issue or concern with the appropriate staff member. Please see the above section on Civil Discourse for more information.

Assembly Restrictions and Student Responsibilities: The top concern for any assembly or demonstration is that the assembly is peaceful and does not unduly disrupt the functions of the college. To ensure this, the following restrictions are placed on student assemblies:

 

  1. No sound amplification is allowed (e.g. loudspeakers, megaphones, microphones).
  2. All pathways to and from campus buildings must remain
  3. No blockage of vehicular areas, including roads, parking lots, and
  4. Proper egress and ingress of buildings must be maintained at all
  5. No undue disruptions may occur to classes, athletic events, offices/work, or residents attempting to study/sleep in the residence halls. Local noise ordinances must also be
  6. Assembly participants must remain in the requested assembly area that was approved by the Dean of Students.

 

At any point during an approved assembly, a college official may stop the assembly and ask for the students to disperse. Students must immediately disperse peacefully. If at any point those participating in the assembly violate the Student Code of Conduct, the law, or the Student Assembly policy, the assembly will be ended and participants will be asked to disperse.

Students are bound by the Student Code of Conduct at all times. Students who violate the Code of Conduct during an assembly will be referred to the Student Conduct Process. Any student who organizes an assembly without the approval of the Dean of Students will be responsible for Failure to Comply with a College Official/Employee as described in the Student Code of Conduct.

If the assembly is to take place on public property, the student or organization seeking to assemble must seek any and all proper permits from the Town of Louisburg or other appropriate government agencies.

Non-College Affiliated Speakers: Any speaker not affiliated with the college brought to campus by a student or student organization must first be approved by the Dean of Students. A written request (via email) must be made no later than ten business days prior to the scheduled event. The request should include:

 

  1. The student or student organization sponsoring the speaker;
  2. The speaker’s name and affiliated organization(s);
  3. If applicable, how much is being spent to accommodate the speaker;
  4. The time, date, and location of the speaker (proper reservation of campus space must still occur); and,
  5. A brief description of the content of the speech/presentation.

 

The Dean of Students will respond to requests within two business days to approve the request, seek additional information, or deny the request.

Publications/Social Media Posts: Students may use their voice through social media and other publications to express their views and bring awareness of a cause to others. The college encourages students to use the guidelines of civil discourse (discussed above) and be respectful of others. Social media is a powerful tool and can have both positive and negative consequences. The college does not regularly monitor the social media posts or publications of its students. However, if the college is made aware of content which could be a violation of the Student Code of Conduct, the college will take appropriate action through the Student Conduct Process.

 

    STUDENT COMPLAINT POLICY                                                      

 

Louisburg College is a community with a special mission and is composed of diverse individuals. As a higher educational institution, Louisburg College encourages growth and diversity in thought and appropriate communications. Louisburg College recognizes that issues (i.e. concerns, grievances, etc.) between students and faculty, staff, peers, and the College are possible. Louisburg College appreciates all individuals that voice issues, and it desires to provide an environment where all issues can be addressed.

In the event that a general or specific issue is submitted in writing by a student, it is the policy of Louisburg College to respond to the student in an appropriate and timely manner. It is also the policy of Louisburg College to provide an appeal procedure for all issues, concerns, and grievances.

Louisburg College assigns oversight for the listed area of responsibility to the individual designated below, and the designated individual is responsible for establishing written procedures which are to be published in appropriate documents.

  1. Academic – Vice President for Academic Life
  2. D.A – Accessibility Services Coordinator
  3. Sexual Harassment –Title IX Coordinator
  4. Non-Academic – Dean of Students

 

Non-Academic Complaint Procedure

 

Step 1: It is assumed that most general and specific student complaints can be resolved informally through dialogue between the student and the appropriate College personnel. Students are requested to make their grievance known immediately upon discovery so that College personnel can respond in a timely manner.

Step 2: On occasion, a student’s grievance may be unresolved through informal discussion. When that happens, the student should submit the grievance, whether general or specific, in writing to the administrator who has jurisdiction over the department in which the incident occurred. The written grievance statement should include the following:

  1. The exact nature and details of the
  2. The exact date, time, and place of the incident (if applicable).
  3. Names of all witnesses who have knowledge of the
  4. All written documentation or evidence relevant to the

 

The College Administrator receiving the written complaint will send a written response to the student within five (5) calendar days to acknowledge receipt of the complaint and provide the student with a projection of the time required to investigate the grievance and take whatever action is deemed appropriate. Louisburg College will attempt to resolve all general and specific complaints within 30 calendar days. If the grievance is with the College Administrator, the written complaint should be filed with the Administrator’s supervisor.

Step 3: When a grievance is not resolved to the student’s satisfaction, he/she may submit a written appeal to the Vice President for Student Life. The written appeal should include the following:

  1. A copy of the original written
  2. A copy of the initial
  3. A detailed explanation of why the initial decision is

 

The Dean of Students will review the appeal, and may wish to meet with the student at his/her discretion. The Dean of Students will make a decision and respond to the student within 15 calendar days.

When College Administrators need more than the allotted time to respond, the need will be communicated to the student, along with a reason for the need and the expected resolution date. The Vice President for Student Life will assist the student in this process if the student is not sure how, or with whom, to file a grievance.

 

Process Summary:

 

Step 1: Directly discuss the issue with the appropriate individuals. If the grievance remains unresolved;

 

Step 2:  File a written grievance with the individual who has jurisdiction over the department in which the grievance occurred. If the grievance remains unresolved;

 

Step 3: File a written appeal to the Dean of Students. The decision of the Dean of Students is final.

 

If a grievance/complaint cannot be resolved after exhausting Louisburg College's complaint procedure described above, or any other applicable campus procedures, the student may file a complaint with the North Carolina Department of Justice, Consumer Affairs Division. An online complaint form is available at www.ncdoj.gov/complaint. The NC DOJ Consumer Affairs Division can be reached at 1-877-566-7226.

 

NC DOJ Consumer Affairs Division mailing address is:

North Carolina Department of Justice Consumer Protection Division

9001 Mail Service Center Raleigh, NC 27699-9001

Louisburg College strives for the holistic growth and development of each student. Much of that growth occurs outside the classroom in social, religious, cultural, and physical activities, along with leadership opportunities and programs. Comprised of the Director of Student Engagement, the Student Engagement Program Assistant, and a staff of work-study students, the Office of Student Engagement coordinates and implements these activities and programs. . The Office of Student Engagement oversees the following areas: student events and activities, student clubs and organizations, leadership development opportunities, intramurals, multicultural and diversity programs, and community service. The Office of Student Engagement operates within the Office of Student Life and is located in room 111 of the Jordan Student Center. The Jordan Student Center provides opportunities for all students and staff to come together in a relaxed atmosphere and enjoy a variety of services and events. The Student Engagement Office also oversees Hurricane Cove and Eye Fitness (exercise rooms) along with the EYE (student game room) in the Jordan Student Center.

 

Activities and Events

The Student Engagement Office, along with Hurricane Productions, coordinates many activities and events. The goal is to provide a campus life program that enhances the traditional classroom experience and reinforces the life skills necessary for success at senior institutions and beyond.

Louisburg College’s traditions are celebrated each year and include Homecoming Week, Exam Cram, Hurricane Day, and Health and Fitness Week. The Office of Student Engagement is responsible for providing multicultural and diversity events that address the needs of our student body.

 

Intramurals

The Office of Student Engagement offers traditional and non-traditional intramural sports. It seeks to provide opportunities for students to be physically active and engaged with their community. Many of the activities are designed for students to engage and develop interpersonal skills in a social setting. All students are encouraged to participate. There is a wide variety of activities for both male and female students, including flag football, basketball, billiards, softball, foosball, various card games, dodgeball, powder puff football, open gym and table tennis. Students are required to have a participation waiver completed and on file with the Office of Student Engagement before they can participate in any intramural activities.

Student individual and team registration forms can be found online at the Student Engagement website and will also be sent via email during the semester and must be completed and turned in before the deadline to participate. All intramurals are refereed by student employees.

Contact the Student Engagement Office to submit ideas for new offerings, to sign up, or to assist with planning.

 

Student Clubs and Organizations

Student organizations provide leadership development and social growth that complement academic life. Most organizations are open to any member of the student body, while some have GPA or other requirements for membership. Student organizations are governed by a constitution and supervised by a faculty or staff advisor. Students who have interests beyond our current campus organizations should contact The Student Engagement Office about creating a new student organization.

Chorale

The main requirements for membership in the Chorale and Ensemble are vocal talent and the desire to sing. The Chorale meets twice a week and gives a Christmas Concert, a spring concert, supports worship services, and occasionally sings at area churches and College functions such as convocation and commencement. This group studies classics, folk songs, spirituals, and music from the Broadway stage.

 

Christian Life Council

A non-sectarian group, the Christian Life Council coordinates all campus religious activities and certain service projects in which students are involved. Open to all students, this group meets weekly for fellowship and study. It sponsors Bible study groups, discussions of timely topics, an off-campus retreat, as well as assists with the planning and leading of weekly Chapel services during the school year.

 

Commuter Life Organization

The Commuter Life Organization serves as the voice for commuting students and seeks to advocate for the needs of this important population of students. The council is advised by the Director of Housing and Residence Life and meets regularly to discuss items of concern for commuting students as well as plan programs and events for this group. One member of the Commuters Organization also serves as a voting member of the Student Government Association Student Council, and all commuters are eligible to hold office in either the SGA Executive or Student Council.

 

Gaming Club

A club designed to allow students to explore their interest in different types of gaming including card and board games. This club meets in the library regularly to play games and hold tournaments.

 

Hurricane Productions

Hurricane Productions is a student-led organization that strives to unite the college community by planning and implementing cultural, educational, intellectual, physical, social and spiritual events in accordance with Louisburg College’s mission. Students are encouraged to participate in the planning and facilitation of campus activities by joining Hurricane Productions. Contact the Director of Student Engagement with ideas or suggestions for activities and to learn how to get involved.

 

LC Cares

LC Cares is Louisburg College’s community service organization. The purpose of LC Cares is to help those in the Louisburg community and to provide service-learning opportunities for students. The members of this organization plan and implement on and off-campus volunteer opportunities for the students and staff of the college.

 

LC Tae Kwon Do Martial Arts Club

The Louisburg College Tae Kwon Do Martial Arts Club (LCTMC) serves to provide social, competitive, and athletic opportunities to its members along with opportunities to participate in leadership roles for school districts in local communities.

 

Lou Lit Review

Lou Lit Review is the literary journal at Louisburg College, and is housed in the Humanities Division. Our journal aims to publish works of experience from as close as a few steps away from us in Franklin County, North Carolina to as far away as Mumbai. Students will serve on either our poetry- reading group or our flash fiction-reading group to determine what work gets into the journal.

 

National Society for Leadership and Success (Sigma Alpha Pi)

The National Society for Leadership and Success (NSLS or SAP) is an organization that helps people discover and achieve their goals. The Society offers life-changing lectures from the

nation’s leading presenters (open to all students) and a community where like-minded, success- oriented individuals come together and help one another succeed. The Society also serves as a powerful force of good in the greater community by encouraging and organizing action to better the world. Membership is open to all students who complete the required leadership-training program and pay the lifetime dues.

 

Phi Beta Lambda Business Fraternity

Phi Beta Lambda (PBL) is the largest and oldest student organization in the world. Its mission is to bring business and education together in a positive working relationship through innovative leadership and career development. Multiple activities are designed for developing leadership, communication and team skills. Many opportunities are available for networking with other members and business professionals. Meetings are bi-monthly with weekly meetings as members prepare for the annual state completion. Winners at the state competition qualify to compete at the national level.

 

Student North Carolina Association of Educators (SNCAE)

The purpose of the Student North Carolina Association of Educators is to broaden our knowledge of education by attending workshops and practicing advocacy. We want to foster the social and educational growth of children so they develop a congenial image of themselves regardless of their cultural, ethnic, physical, or intellectual groupings.

 

Stand Up – Speak Out

Stand Up – Speak Out is a peer leadership organization dedicated to preventing destructive decisions including alcohol and other drug use, impaired driving and sexual assault while also promoting physically and mentally healthy lifestyles. Stand Up – Speak Out coordinated activities during the academic year in the areas of mental health, violence, impaired driving, substance abuse and sexual health.

 

Student Government Association

Every Louisburg College student is a member of SGA and is represented through its officers and senators. SGA serves as a liaison between students and Louisburg College administrators. Students are encouraged to attend council meetings and be an active voice in the Student Government Association.

 

Student Alumni Association

The purpose of the Student Alumni Association is to provide Louisburg College a group of future alumni who can communicate a student perspective of the College to its supporters, educate its

 

students about their roles as future alumni, and assist with alumni-related campus projects and events. Members will develop an understanding of philanthropy as a tradition of voluntary action for the common good, serve as liaisons between current and future alumni, assist with projects, and create enthusiasm for campus projects and events.

 

Ultimate Frisbee Club

The Ultimate Frisbee Club is designed teach the basic skills and rules of ultimate Frisbee while building friendships and social connections in an informal athletic setting. The club plays pick-up games on campus and will have the option to play against other club teams in Raleigh. All students are welcome to join regardless of experience.

 

Conduct Board

Interested in being a College Conduct Board Member? This is an amazing way to get involved, gain leadership experience, help to educate fellow students, and make the community on campus a better place to live and grow.

 

Diversity Peer Educators

Diversity Peer Educators (DPEs) are paraprofessional staff members in Residence Life & Housing. DPEs are hired, trained, and supervised by the Community Hall Directors. DPEs receive diversity training and meet regularly with their supervisor to discuss social justice topics, current affairs, and campus trends. DPEs frequently plan and engage in various activities including, but not limited to the Louisburg Listens dialogue series, Hispanic heritage month, holiday-palooza, black history month, and women’s history month.

 

Hurricane Advisors

New Student Orientation Leaders, known as Hurricane Advisors, are Louisburg College students who possess a strong interest in being role models and developing leadership skills. Hurricane Advisors will assist new students as they begin their college experience and are integrated into the Louisburg College community. Upon successful completion of the duties mandated by the Student Engagement Office, Hurricane Advisors will be rewarded with a monetary stipend and leadership experience. Hurricane Advisors are selected via an application and interview process in the spring term. If you are interested in this leadership, opportunity contact The Office of Student Engagement.

 

Louisburg College Ambassadors

Louisburg College Ambassadors is a prestigious organization whose members are specifically chosen based on character, academic standards, leadership potential, and dedication to the advancement of the College. The Ambassadors, who act as tour guides and event coordinators, each play an important part in representing Louisburg College and impacting its future. Additionally, Student Ambassadors sometimes make presentations at schools, organizations and to other groups. They also assist the Admissions office staff in their recruiting efforts by performing various tasks and being present at all open houses and accepted student day events throughout the school year. This organization does volunteer work, but has a large social component as well. Members gain valuable skills, experience and networks that can benefit them now and in years to come.

 

Phi Theta Kappa Honors Society

Phi Theta Kappa Honor Society is the oldest, largest and most prestigious honor society serving two-year colleges. The Gamma Upsilon Chapter of Phi Theta Kappa was chartered and organized at Louisburg College in December 1938. Membership is presently open to freshmen and sophomores with a minimum grade point average of 3.50 who have earned as least 12 hours that can be applied to Associates Degree. Continued membership is contingent upon students maintaining a

3.25 grade point average. Good moral character and recognized qualities of citizenship are also emphasized for membership. Membership is by invitation only for students meeting the stated requirements.

Sigma Kappa Delta National English Honors Society

Sigma Kappa Delta is the national English Honors Society. It recognizes excellent students and provides great opportunities for helping students to build resumes for their next colleges. If you have earned at least 12 hours of college credit, have at least a 3.0 GPA, and have earned nothing lower than a "B" in English classes, you are eligible.

Don’t see anything you are interested in on this list? Want to start your own student club or organization? Do you want to affiliate with a national student organization? Contact the Office of Student Engagement at 919-497-3247 for assistance in starting a new organization.

 

Introduction

All clubs and organizations on campus at Louisburg College must be registered in the Student Engagement Office and must meet the qualifications for an active student organization.

 

All clubs and organizations will be rated per the Organizational Excellence scale and will be assigned a rating level at the end of each academic year.

Advantages to Registration

 

  • Having the support of Louisburg College and its campus community
  • Promotion of your club's/organization's activities and events by the Office of Student Engagement
  • Ability to request funds for programming and supplies from the Student Government Association
  • Opportunities for personal and professional development such as: Officer Development, Leadership Development, Community Service, and strategies for working within an organization
  • The college accepts responsibility for the club/organization and its activities and actions (Not including funding)

 

Organization

An organization is a social entity that has a collective goal and is linked to an external environment and can be affiliated with a nationally recognized organization as a chapter of the larger organization, or a department on campus, and uses an executive board. An organization will address a variety of topics and needs as deemed important by the organization's purpose and objectives.

Examples: SGA, Phi Beta Lambda, SNCAE, Phi Theta Kappa, etc.

Club

A club is an association of two or more people united by a common interest or goal. The group can be affiliated with a department on campus and does not require an executive board. A club tends to be based around a particular activity and provides opportunities for students to participate in activities on, or off, campus in the club's area of purpose. Examples: Art Club, Ultimate Frisbee Club, Yoga Club, Martial Arts Club, etc.

 

Leadership Opportunity

A leadership opportunity is associated with a particular department on campus and does not have need for an executive board as part of its operation. These groups are usually funded by the department and do not need to request funds from the Student Government Association. These groups will focus on areas of professional and leadership development and provide students the opportunity to use and develop their skills through a service for the college. Examples: Ambassadors, Hurricane Advisors, Resident Assistants, Hurricane Productions, and the Student Conduct Board

 

First, consider the following:

  1. Is there another group on campus that exists that has the same common goals, activities, and interests?
  2. Would you be able to recruit a minimum of seven members for the group?
  3. Do you have the time to work on all of the requirements and/or are others helping you?

 

The staff in the Office of Student Engagement is available to help you answer these questions and provide you with assistance in forming your group.

In order to start a new club or organization, you must present a club/organization proposal to the Student Government Association. You can set up a meeting with SGA by contacting the Office of Student Life.

 

To present your proposal, you must create and submit the following items:

  • Constitution - This document states the organization's purpose
  • Roster - Names of AT LEAST 7 students committed to joining the (Students must be currently registered students at Louisburg College)
  • Advisor - Submit a completed advisor agreement form from a current Louisburg College faculty or staff member located on the college website
  • Officer Form – Submit a list of executive officers of the club/organization located on the college website

 

Other important documents are included in the Registration Packet that can be obtained from the Office of Student Engagement, including:

  • Full Organization Registration Packet
  • New Student Organization Registration Form
  • Reactivation of Student Organization Registration Form
  • Officer Report Form
  • Student Organization Advisors Agreement Form
  • How to Write a Constitution

Once you submit a completed packet in to the Office of Student Engagement, you will be notified of your status within two weeks via your Louisburg College email.

A student organization wishing to form can be denied recognition status for the following reasons:

  • The purpose, mission, and/or activities violate federal, state, and/or local laws
  • The purpose, mission, and/or activities violate the Louisburg College Student Code of Conduct, College Policies and Rules, or other college policies and procedures
  • The criteria, as stated above, to establish a group are not completed

 

Should you have any questions or need any assistance throughout this process, please contact the Office of Student Engagement at 919-497-3127.

 

  CAMPUS POSTING POLICY                                                             

 

In order to ensure an orderly process for advertising and to keep our campus free from undue clutter, the following guidelines should be followed. Posters, banners, flyers, electronic and other promotional advertising materials must be posted in accordance with the following guidelines.

Failure to meet these guidelines will result in the removal of the publicity.

 

Approval

Recognized campus organizations and departments of Louisburg College may only distribute advertising. All materials should comply with college policies and regulations. All student club and organization must be reviewed, approved, and stamped by the Office of Student Engagement before being posted on campus. Advertisement for departments on campus is not required to be approved by the Office of Student Engagement, but departments should follow the posting guidelines and make The Office of Student Engagement aware of your publicity. The Office of Student Engagement will stamp one copy of the flyer provided by the requesting student group and that group is requested to keep that copy for their records – subsequent copies for posting should be made from the approved copy. If you are advertising electronically, an email must be sent to the Director of Student Engagement for approval.

The posting guidelines must be followed for each area of the college. If administrative departments/buildings require approval for postings this must be requested and received by the posting group/department before posting occurs.

 

Advertising for External Entities

Advertising/requests for advertising for external entities should be forwarded to the Student Life Office. Upon review, a determination will be made and communicated as to whether the content may be publicized on campus and in what venues.             

 

Posting Guidelines

The following policies refer to posting banners, posters, and flyers anywhere on campus. Questions about these policies should be directed to the Office of Student Engagement.

  • All promotional materials must clearly identify the sponsoring entity and include contact
  • All promotional information must include the event name, date, time, and location unless otherwise approved by The Office of Student Engagement.
  • With the exception of alcohol/drug education programs, materials may not promote alcohol/drugs as the focus of the event.
  • Advertisements must be within the college guidelines and be respectful of a diverse
  • Advertisements may only be placed in designated areas, unless special permission is received from the staff/faculty responsible for the area.
  • Only the use of non-damaging tape to adhere materials to a painted surface is permitted. Any group publicizing on campus will be held responsible for damages caused by improper
  • Banners and flyers may be displayed for a period of up to three weeks prior to an event and must be removed within 24 hours after the conclusion of the event.
  • Promotional material is not allowed to be placed on glass

 

Taft Academic Building 

Contact Person: Maleeka Love - mlove@louisburg.edu. Flyers may be posted on the bulletin board located near the elevator on each floor.

 

Cecil W. Robbins Library

Contact Person: Kristine Jones – kjones@louisburg.edu. Flyers may be posted on the bulletin board located to the left of the front doors. Pushpins are available on the boards. Commercial advertisements are not allowed in the library. Only librarians may approve flyers for posting in the library.

 

Main Building

Contact Person: 1st & 2nd Floors - Joey Hodges - johodges@louisburg.edu. The first floor of Main and the stairwells are the only areas where publicity may be posted. A flyer may be placed on the desk at the main entrance (2nd floor) with prior approval.

 

Davis Administration Building

Contact Person: Cassey Lessane or Sarah Stanton- The Office of Student Life at clessane@louisburg.edu or sstanton@louisburg.edu . Fliers may be posted only on the designated corkboards and pushpins are available.

 

Jordan Student Center

Contact Person: Cassey Lessane or Sarah Stanton-clessane@louisburg.edu or sstanton@louisburg.edu

. Flyers may be posted only in areas designated by the Office of Student Engagement.

 

Residence Halls (All):

Flyers may be posted only on designated bulletin boards or other pre-approved areas. With prior approval of the Director of Residence Life at housing@louisburg.edu , handbills advertising events may be placed under room doors and student groups may go door-to-door to announce events.

 

Mailroom Distributions

Contact Person: Tammy Massey - tmassey@louisburg.edu

Flyers may be placed in mailboxes; however, it is not guaranteed that students will check their mail on a regular basis. 600 copies of the advertisement will be needed for student mailboxes and an additional 160 copies if you wish to have advertisement placed in faculty and staff boxes. Please deliver flyers to Office Services (Jordan Student Center) at least two days in advance.

 

Chalking Guidelines

Initially, students must bring one copy of the announcement that will be chalked to the Office of Student Engagement to be reviewed, approved, and stamped. The document must include all requested locations for chalking, and the chalking must include the date of the event.

  • Chalking is limited to any concrete surface that is not covered by an overhang; all locations must be approved before chalking.
  • Chalk must be designated as appropriate for use on
  • Chalk is not permitted on vertical surfaces (e.g., no walls or buildings). Chalking is prohibited on any brick surface on campus.
  • Chalk is removed when it

 

Website Events Calendar Guidelines

Student clubs & organizations can advertise their events on the Louisburg College Student Events Calendar. Any event advertised on this calendar must be open to the entire student population. Please send a request for your event to be posted at least one week prior to the desired posting date. You must email the Director of Student Engagement with the name of the event, date, start and end time, location, a brief description, and contact information for the responsible person(s).

 

Social Media/ Campus Wide E-mail

The Office of Student Engagement oversees a student social media page on Facebook, Twitter, and Instagram. If any student club or organization would like their event information posted to one of these social media outlets please send your information via email to a member of the Student Engagement staff. Event information must be sent at least one week ahead of the desired posting date. You will need to include any pictures, text, and contact information to be posted. All other social media outlets for the college are overseen by the Office of Communication & Marketing and a group or department must work with the Communications & Marketing office to ensure that posting and use of these online outlets are approved.

If any student group would like a campus-wide email sent to all students, all full-time staff and faculty, and/or all part-time faculty this must be approved and sent out by the Office of Student Engagement or the club/organization advisor if they have access to do so. The Office of Student Engagement must receive an email at least one week prior to the desired send date and should include all text and photos you wish to be included in the email.

 

Removal Process

All advertising should be removed by the sponsoring group within 24 hours following the event.

Embedded in the Louisburg College mission is the offering of a supportive community for our students to grow into productive citizens. Through community service, students are able to gain an awareness for the world around them and learn the gift that one has to truly make a difference.

Students that engage in community service events and projects offer improvement for their local community. Community Service helps students to be a better leader and gives them hands-on experience with real-life situations. The Office of the Chaplain has a close connection to the Franklin County Boys & Girls Club and the Franklin County United Way where there are endless opportunities for students to get engaged and to give back. The Office of the Chaplain will offer additional events for students to participate in throughout the academic year. The Office of the Chaplain provides support and guidance for many community services activities and enjoys participating alongside students in service projects as well.

 

The Jordan Student Center 

Hours: The Jordan Student Center is open from 6 am until 12 am, seven days a week when students are on campus.

Policies and Procedures:

Policies and Procedures for Jordan Student Center are established for your welfare and to enhance your enjoyment of the facility. Please adhere to them at all times.

  • Students are responsible for cleaning up after This includes proper disposal of trash when using the facility. Students may be charged a cleaning fee of $5.00 if they are determined to have improperly disposed of their trash.
  • Students must always wear a shirt while in Jordan Student
  • Students are not allowed to bounce balls, ride bikes, or skateboard in the student
  • Profane and offensive language is prohibited in the student

 

The Eye (Gameroom/TV Lounge)

Monday – Friday

12:00 pm – 12:00 am

Saturday – Sunday

2:00 pm – 12:00 am

 

Eye Attendants: The staff that oversees the Eye are work study students. They are responsible for checking out the equipment and ensuring that the facility is clean and safe.

Equipment Checkout Procedure: LC Students with a valid college ID can check out equipment in the Eye. Students must surrender their ID to the Eye Attendant while using the equipment. Students that damage or break equipment will be held financially responsible. If damage is the result of vandalism the student will be held accountable via the college conduct system.

 

Hurricane Cove & Eye Fitness (Workout Facilities)

  • No one will be admitted without a validated Louisburg College
  • Cards must be swiped to enter the
  • Appropriate workout clothing is required; full T-shirts are required (no sports bras or halter tops) in the Hurricane Cove or Eye Fitness.
  • Our staff members are work-study students and they make rounds of the
  • Please wipe down equipment thoroughly after use; towels and cleanser are available todo
  • Please replace all dumbbells and equipment after each
  • If you need a pin, yoga mat, jump rope, or other workout material you may check them out with the work study student or the Student Engagement staff.
  • Students that damage or break equipment will be held financially responsible. If damage is the result of vandalism the student will be held accountable via the college conduct

The primary purpose of student government is to advocate for and promote the interests of the  student body to both the administration and other groups on and off campus. Every student  enrolled at Louisburg College is a member of the Student Government Association. The SGA  Executive Council is the elected body which represents the Student Government Association. 

Executive Council 

The Executive Council is vested with the administrative power for the Student Government  Association. The President is the voice of the student body to the college administration, campus  visitors, and greater community. The President handles external matters, such as appearing before  the Board of Trustees, sitting on college committees, and speaking at requested campus events and  Convocation. The Vice President manages the officers of the SGA and assists the President in  campus social and educational programs with the SGA. The Vice President handles internal matters,  such as recruitment activities, campus events sponsored by the SGA, and officer training. The  Secretary/Treasurer keeps minutes of all meetings and maintains financial records. This includes  taking attendance and counting votes if necessary. The Secretary/Treasurer is also responsible for  receiving and relating all correspondence addressed to the SGA through all forms of communication  (mail, email, social media, etc.). 

The Freshman and Sophomore Residential and Commuter Senators complete the Executive Council. STUDENT GOVERNMENT ASSOCIATION CONSTITUTION & BY-LAWS

Preamble 

We the students of Louisburg College, with the desire to preserve within the College an atmosphere  of community, free discussion, inquiry, and self-expression, to ensure the personal freedom and  general welfare of all students, and to assist in the formation and execution of the policies of the  College, do hereby establish this Constitution for the students of Louisburg College. 

ARTICLE I: NAME & PURPOSE 

Section A: Name –The name of this organization is Louisburg College Student Government  Association (SGA). 

Section B: National Affiliation – This organization follows the rules and guidelines of Louisburg  College and its constitution was created using those guidelines. 

Section C: Purpose – The purpose of this organization shall be: 

  1. To serve as the voice of students at Louisburg College. 
  1. To coordinate and support social and educational programs for the campus population in  partnership with the various offices on campus including the Office of Student Engagement,  the Office of Spiritual Life, and the Athletics program. 
  2. To serve as an effective liaison between students and the college’s faculty, staff,  administration, and trustees. 
  3. To encourage students to develop a personal sense of accountability and responsibility by  being an engaged citizen in the Louisburg College community. 

ARTICLE II: MEMBERSHIP & DUES 

Section A: Eligibility - Membership shall be open to any student currently registered at  Louisburg College. There shall be no dues required to be a part of the Student  Government Association. 

ARTICLE III: OFFICERS 

Section A: Officers – The officers shall be a President, Vice-President, Secretary/Treasurer,  Residential Sophomore Senator, Commuter Sophomore Senator, Residential  Freshman Senator and Commuter Freshman Senator. 

Section B: Eligibility – Officers must be full-time students, carrying at least 12 credit hours from  Louisburg College with a minimum GPA of 2.7 or higher. 

Section C: Election – All students wanting to take office in SGA must express interest to the  Office of Student Life and campaign during the necessary campaign period. All  potential candidates for election must obtain one faculty and one staff endorsement  before they are cleared to campaign. Candidates may also not have any current or  open conduct cases. Officers will be voted in by the Louisburg College student body  during the election period. 

Section D: Term – The officers shall serve for one academic year and their term of office shall  begin at the commencement of the fall semester. 

Section E: Vacancy – If a vacancy occurs in the office of President, the Vice-President shall  assume the office for the remainder of the term and vacancies in any other office  shall be filled by a special election by the executive board of the Student Government  Association. 

Section F: Removal from Office 

Clause 1: Definition

(a) If an SGA Advisor or SGA Executive Board Member determines that an Executive  Board member is in violation of misconduct or negligence of their duties, that  representative may initiate impeachment procedures. 

(b) Guilty of misconduct refers to acting against the policies listed in the Louisburg  College Code of Conduct and/or policies outline in Section 1: Demerits. A total of  three demerits is required to initiate the impeachment process. 

(c) Negligence of their duties refers to the duties listed in this document. 

(d) Immediate Impeachment will occur if any elected Student Government member  drops below the required GPA or is suspended or expelled from the College. 

Clause 2: Procedure 

(a) Charges must be submitted in writing to the Student Government Association  Advisor at least forty-eight (48) hours before charges are formally presented to  the SGA Executive Board. 

(b)Once charges have been formally presented to the SGA Executive Board, the  President shall call a special meeting at a later date to discuss the charges. 

(c) The President shall preside at the hearing meeting with assistance from the SGA  Advisor. If the President is the accused, the Vice-President shall be the presiding  officer with assistance from the SGA Advisor and/or his/herrepresentative. 

(d) The special meeting shall hear the facts from person(s) presenting charges and the  person being accused shall offer a rebuttal. A vote shall occur at the end of the  meeting by the Executive Board Members. 

(e) A two-thirds (2/3) vote of the Executive Board is necessary for removal of an  officer. The vote shall occur by roll call. 

(f) For cases dealing with a member who has dropped below the required GPA  or is being suspended or expelled from the College, no Executive Board vote  will occur. The decision will be made by the SGA Advisor in consultation with  the Vice President of Enrollment. 

ARTICLE IV: DUTIES OF OFFICERS 

Section A: President – it shall be the duty of the President to: 

Preside at meetings 

Vote on in case of a tie 

Represent the organization 

Serve as an ex-officio member of the College’s Board of Trustees

Oversee all proposal committees throughout the semester 

Perform such other duties as ordinarily pertain to this office 

Meet with the SGA advisor regularly to stay updated on upcoming events and activities Provide monthly SGA reports to the Louisburg College Cabinet 

Section B: Vice-President – It shall be the duty of the Vice-President to: 

Preside in the absence of the President 

Acts as an assistant to the President 

Should the President become overburdened, relieves President of some of their demands Assist in the management of the SGA 

Coordinate social and educational programs for the student body 

Perform other related duties assigned by the president 

Section C: Secretary/Treasurer – It shall be the duty of the Secretary/Treasurer to: Record the minutes of all meetings 

Read the minutes of the previous meeting at all meetings 

Keep a file of the organization‘s records, including financial records 

Maintain a current roster of executive board membership 

Issue notices of meetings and conduct the general correspondence of the organization 

Residential Sophomore Senator - It shall be the duty of the Residential Sophomore Senator to: Co-lead Sophomore Class meetings with the Commuter Sophomore Senator once a  month 

Prepare a report of all class meetings and present at Executive Board Meetings Take roll of all general body members attending the class meeting 

Maintain order in the meeting 

Commuter Sophomore Senator - It shall be the duty of the Residential Sophomore Senator to: Hold Sophomore Class meetings with the Residential Sophomore Senator once a month. Prepare a report of all class meetings and present at Executive Board Meetings. Take roll of all general body members attending the meeting. 

Maintain order in the meeting 

Residential Freshman Senator – It shall be the duty of the Freshman Senator to: Hold Freshman Class meetings with the Commuter Freshman Senator once a month. Prepare a report of all class meetings and present at Executive Board Meetings. Take roll of all general body members attending the meeting 

Maintain order in the meeting 

Commuter Freshman Senator – It shall be the duty of the Freshman Senator to:. Hold Freshman Class meetings with the Residential Freshman Senator once a month. Prepare a report of all class meetings and present at Executive Board Meetings. Take roll of all general body members attending the meeting 

Maintain order in the meeting

ARTICLE V: MEETINGS 

Section A: Meetings – Executive Board shall be held bi-weekly during the academic year (fall  and spring terms). 

Section B: Special Meeting (Call or Emergency Meeting) – Special meetings may be called by  the President with the approval of the Executive Board. 

Section C: Quorum – A quorum shall consist of 3/4 of the membership (6 Executive Board  Members Present). 

Section D: Attendance- The following rules shall be applicable to each and every selected  member of the Student Assembly: 

  1. An elected member may be absent from a session only if excused by the President and  Advisor. Excused absences, shall be governed by the following conditions: 
  2. Illness 
  3. Illness or death of a family member that necessitates an absence 
  4. Representation for the College for some college activity that requires the  representative’s absence from campus 
  5. Extreme personal emergency 
  6. Any other absence not covered above must be justified 
  7. Rules governing absences 
  8. No elected official shall be granted more than three unexcused absences per  semester except under the most unusual or extenuating circumstances 
  9. Upon receiving the second unexcused absence a warning shall be issued to the  member through written contact 
  10. Upon receiving the third and final absence the member will be removed from  their position in the Student Government Association. 

Section E: Parliamentary Authority – Robert‘s Rules of Orders shall govern this organization in  all cases to which they are applicable and in which they are not inconsistent with  these bylaws. Order of Business According to Robert’s Rules of Order: 

  1. Call to Order 
  2. Roll Call 
  3. Reading of minutes and previous meeting and their approval 
  4. President’s Report 
  5. Executive Officer Reports 
  6. Reports of any Current Committees 
  7. Old Business 
  8. New Business
  1. Announcements 
  2. Adjournment 

ARTICLE VI: EXECUTIVE BOARD 

Section A: Responsibility – Management of this organization shall be vested in an Executive  Board responsible to the entire membership to uphold these bylaws. 

Section B: Membership – This board shall consist of the officers as listed in Article III and the  staff advisor. 

Section C: Meetings – This Board shall meet at least once between body meetings of  the organization to organize and plan future activities. 

ARTICLE VII: ADVISOR 

Section A: Selection – The Vice President of Enrollment shall appoint an appropriate staff or  faculty member to serve as the advisor of the Student Government Association. 

Section B: Duties – The responsibilities of the advisor shall be to: 

Maintain an awareness of the activities and programs sponsored by the student  organization. 

Meet on a regular basis with the leader of the student organization to discuss  upcoming meetings, long range plans, goals, and problems of the organization. Attend executive board meetings. 

Assist in the orientation of new officers. 

Explain and clarify campus policy and procedures that apply to the organization. Maintain contact with the Office of Student Life. 

Provide direction in the area of parliamentary procedure, meeting facilitation, group  building, goal setting, and program planning. 

Assist the organization treasurer in monitoring expenditures, fundraising activities,  and corporate sponsorship to maintain an accurate and up-to-date accountledger. Inform organization members of those factors that constitute unacceptable behavior on the  part of the organization members, and the possible consequence of said behaviors. See  Article X for a detailed list of the demerit system. 

Keep an open line of communication with all executive board members. ARTICLE VIII: COMMITTEES 

Section A: Ad-hoc Committees – The President shall have the authority to appoint any special  committees, with the approval of the Executive Committee, for purposes such as  special projects and events. 

ARTICLE IX: AMENDMENTS

Section A: Selection – these bylaws may be amended by two-third (2/3) majority vote of the  Executive Board. 

Section B: Notice – All members shall receive advance notice of the proposed amendment at  least five days before the meeting. 

Section 2: Impeachment 

Clause 1: Definition 

(a) If an SGA Advisor or SGA Executive Board Member determines that an Executive  Board member is guilty of misconduct (total of three or more demerits) or  

negligence of their duties, that representative may initiate impeachment  

procedures. 

(b) Guilty of misconduct refers to acting against the policies listed in the Louisburg  College Code of Conduct and/or policies outline in Section 1: Demerits. A total of  three demerits is required to initiate the impeachment process. 

(c) Negligence of their duties refers to the duties listed in this document. 

(d) Immediate Impeachment will occur if any elected Student Government member  drops below the required GPA or is suspended or expelled from the College. 

Clause 2: Procedure 

(a) Charges must be submitted in writing to the Student Government Association  Advisor at least forty-eight (48) hours before charges are formally presented to  the SGA Executive Board. 

(b)Once charges have been formally presented to the SGA Executive Board, the  President shall call a special meeting at a later date to discuss the charges. 

(c) The President shall preside at the hearing meeting with assistance from the SGA  Advisor. If the President is the accused, the Vice- President shall be the presiding  officer with assistance from the Staff Advisor. 

(d) The special meeting shall hear the facts from person(s) presenting charges and the  person being accused shall offer a rebuttal. A vote shall occur at the end of the  meeting by the Executive Board Members. 

(e) A two-thirds (2/3) vote of the Executive Board is necessary for removal of an  officer. The vote shall occur by roll call, and the accused shall not be in the room. (f) For cases dealing with a member who has dropped below the required GPA or is  being suspended or expelled from the College, no Executive Board vote will occur.  The decision will be made by the Coordinator of Student Engagement in tandem  with the Dean of Students of Louisburg College.



The primary purpose of student government is to advocate for and promote the interests of the student body to both the administration and other groups on and off campus. Every student enrolled at Louisburg College is a member of the Student Government Association. The SGA Executive Council is the elected body which represents the Student Government Association.

 

Executive Council

The Executive Council is vested with the administrative power for the Student Government Association. The President is the voice of the student body to the college administration, campus visitors, and greater community. The President handles external matters, such as appearing before the Board of Trustees, sitting on college committees, and speaking at requested campus events and Convocation. The Vice President manages the officers of the SGA and assists the President in campus social and educational programs with the SGA. The Vice President handles internal matters, such as recruitment activities, campus events sponsored by the SGA, and officer training. The Secretary/Treasurer keeps minutes of all meetings and maintains financial records. This includes taking attendance and counting votes if necessary. The Secretary/Treasurer is also responsible for receiving and relating all correspondence addressed to the SGA through all forms of communication (mail, email, social media, etc.).

 

The Freshman and Sophomore Residential and Commuter Senators complete the Executive Council.

Preamble

We the students of Louisburg College, with the desire to preserve within the College an atmosphere of community, free discussion, inquiry, and self-expression, to ensure the personal freedom and general welfare of all students, and to assist in the formation and execution of the policies of the College, do hereby establish this Constitution for the students of Louisburg College.

 

ARTICLE I: NAME & PURPOSE

 

Section A:       Name –The name of this organization is Louisburg College Student Government Association (SGA).

Section B:       National Affiliation – This organization follows the rules and guidelines of Louisburg College and its constitution was created using those guidelines.

Section C:        Purpose – The purpose of this organization shall be:

  1. To serve as the voice of students at Louisburg
  2. To coordinate and support social and educational programs for the campus population in partnership with the various offices on campus including the Office of Student Engagement, the Office of Spiritual Life, and the Athletics program.
  3. To serve as an effective liaison between students and the college’s faculty, staff, administration, and trustees.
  4. To encourage students to develop a personal sense of accountability and responsibility by being an engaged citizen in the Louisburg College community.

 

ARTICLE II: MEMBERSHIP & DUES

Section A:       Eligibility - Membership shall be open to any student currently registered at Louisburg College. There shall be no dues required to be a part of the Student Government Association.

 

ARTICLE III: OFFICERS

Section A:       Officers – The officers shall be a President, Vice-President, Secretary/Treasurer, Residential Sophomore Senator, Commuter Sophomore Senator, Residential Freshman Senator and Commuter Freshman Senator

Section B:        Eligibility – Officers must be full-time students, carrying at least 12 credit hours from Louisburg College with a minimum GPA of 2.7 or higher.

Section C:       Election – All students wanting to take office in SGA must express interest to the Office of Student Life and campaign during the necessary campaign period. All potential candidates for election must obtain one faculty and one staff endorsement before they are cleared to campaign. Candidates may also not have any current or open conduct cases. Officers will be voted in by the Louisburg College student body during the election period.

Section D:      Term – The officers shall serve for one academic year and their term of office shall begin at the commencement of the fall semester.

Section E:        Vacancy – If a vacancy occurs in the office of President, the Vice-President shall assume the office for the remainder of the term and vacancies in any other office shall be filled by a special election by the executive board of the Student Government Association.

Section F:                 Removal from Office

 

Clause 1: Definition

 

  • If an SGA Advisor or SGA Executive Board Member determines that an Executive Board member is in violation of misconduct or negligence of their duties, that representative may initiate impeachment procedures.
  • Guilty of misconduct refers to acting against the policies listed in the Louisburg College Code of Conduct and/or policies outline in Section 1: A total of three demerits is required to initiate the impeachment process.
  • Negligence of their duties refers to the duties listed in this
  • Immediate Impeachment will occur if any elected Student Government member drops below the required GPA or is suspended or expelled from the

 

Clause 2: Procedure

 

  • Charges must be submitted in writing to the Student Government Association Advisor at least forty-eight (48) hours before charges are formally presented to the SGA Executive Board.
  • Once charges have been formally presented to the SGA Executive Board, the President shall call a special meeting at a later date to discuss the
  • The President shall preside at the hearing meeting with assistance from the SGA Advisor. If the President is the accused, the Vice-President shall be the presiding officer with assistance from the SGA Advisor and/or his/her
  • The special meeting shall hear the facts from person(s) presenting charges and the person being accused shall offer a rebuttal. A vote shall occur at the end of the meeting by the Executive Board Members.
  • A two-thirds (2/3) vote of the Executive Board is necessary for removal of an officer. The vote shall occur by roll call.
  • For cases dealing with a member who has dropped below the required GPA or is being suspended or expelled from the College, no Executive Board vote will The decision will be made by the SGA Advisor in consultation with the Vice President of Enrollment.

ARTICLE IV: DUTIES OF OFFICERS

 

Section A: President – it shall be the duty of the President to:

  • Preside at meetings
  • Vote on in case of a tie
  • Represent the organization
  • Serve as an ex-officio member of the College’s Board of Trustees
  • Oversee all proposal committees throughout the semester
  • Perform such other duties as ordinarily pertain to this office
  • Meet with the SGA advisor regularly to stay updated on upcoming events and activities
  • Provide monthly SGA reports to the Louisburg College Cabinet

 

Section B: Vice-President – It shall be the duty of the Vice-President to:

  • Preside in the absence of the President
  • Acts as an assistant to the President
  • Should the President become overburdened, relieves President of some of their demands
  • Assist in the management of the SGA
  • Coordinate social and educational programs for the student body
  • Perform other related duties assigned by the president

 

Section C: Secretary/Treasurer – It shall be the duty of the Secretary/Treasurer to:

  • Record the minutes of all meetings
  • Read the minutes of the previous meeting at all meetings
  • Keep a file of the organization‘s records, including financial records
  • Maintain a current roster of executive board membership
  • Issue notices of meetings and conduct the general correspondence of the organization

 

Residential Sophomore Senator - It shall be the duty of the Residential Sophomore Senator to:

  • Co-lead Sophomore Class meetings with the Commuter Sophomore Senator once a month
  • Prepare a report of all class meetings and present at Executive Board Meetings
  • Take roll of all general body members attending the class meeting
  • Maintain order in the meeting

 

Commuter Sophomore Senator - It shall be the duty of the Residential Sophomore Senator to:

  • Hold Sophomore Class meetings with the Residential Sophomore Senator once a
  • Prepare a report of all class meetings and present at Executive Board
  • Take roll of all general body members attending the
  • Maintain order in the meeting

 

Residential Freshman Senator – It shall be the duty of the Freshman Senator to:

  • Hold Freshman Class meetings with the Commuter Freshman Senator once a
  • Prepare a report of all class meetings and present at Executive Board
  • Take roll of all general body members attending the meeting
  • Maintain order in the meeting

 

Commuter Freshman Senator – It shall be the duty of the Freshman Senator to:.

  • Hold Freshman Class meetings with the Residential Freshman Senator once a
  • Prepare a report of all class meetings and present at Executive Board
  • Take roll of all general body members attending the meeting
  • Maintain order in the meeting

 

ARTICLE V: MEETINGS

 

Section A:  Meetings – Executive Board shall be held bi-weekly during the academic year (fall and spring terms).

 

Section B:  Special Meeting (Call or Emergency Meeting) – Special meetings may be called by the President with the approval of the Executive Board.

 

Section C:  Quorum – A quorum shall consist of 3/4 of the membership (6 Executive Board Members Present).

 

Section D: Attendance- The following rules shall be applicable to each and every selected member of the Student Assembly:

 

  1. An elected member may be absent from a session only if excused by the President and Advisor. Excused absences, shall be governed by the following conditions:
    1. Illness
    2. Illness or death of a family member that necessitates an absence
    3. Representation for the College for some college activity that requires the representative’s absence from campus
    4. Extreme personal emergency
    5. Any other absence not covered above must be justified
  1. Rules governing absences
    1. No elected official shall be granted more than three unexcused absences per semester except under the most unusual or extenuating circumstances
    2. Upon receiving the second unexcused absence a warning shall be issued to the member through written contact
    3. Upon receiving the third and final absence the member will be removed from their position in the Student Government Association.

 

Section E:  Parliamentary Authority – Robert‘s Rules of Orders shall govern this organization in all cases to which they are applicable and in which they are not inconsistent with these bylaws. Order of Business According to Robert’s Rules of Order:

  1. Call to Order
  2. Roll Call
  3. Reading of minutes and previous meeting and their approval
  4. President’s Report
  5. Executive Officer Reports
  6. Reports of any Current Committees
  7. Old Business
  8. New Business
  9. Announcements
  10. Adjournment

 

ARTICLE VI: EXECUTIVE BOARD

Section A:   Responsibility – Management of this organization shall be vested in an Executive Board responsible to the entire membership to uphold these bylaws.

Section B:  Membership – This board shall consist of the officers as listed in Article III and the staff advisor.

Section C:   Meetings – This Board shall meet at least once between body meetings of the organization to organize and plan future activities.

ARTICLE VII: ADVISOR

Section A:   Selection – The Vice President of Enrollment shall appoint an appropriate staff or faculty member to serve as the advisor of the Student Government Association.

Section B:   Duties – The responsibilities of the advisor shall be to:

  • Maintain an awareness of the activities and programs sponsored by the student
  • Meet on a regular basis with the leader of the student organization to discuss upcoming meetings, long range plans, goals, and problems of the
  • Attend executive board
  • Assist in the orientation of new
  • Explain and clarify campus policy and procedures that apply to the
  • Maintain contact with the Office of Student
  • Provide direction in the area of parliamentary procedure, meeting facilitation, group building, goal setting, and program planning.
  • Assist the organization treasurer in monitoring expenditures, fundraising activities, and corporate sponsorship to maintain an accurate and up-to-date account
  • Inform organization members of those factors that constitute unacceptable behavior on the part of the organization members, and the possible consequence of said behaviors. See Article X for a detailed list of the demerit system.
  • Keep an open line of communication with all executive board

ARTICLE VIII: COMMITTEES

Section A: Ad-hoc Committees – The President shall have the authority to appoint any special committees, with the approval of the Executive Committee, for purposes such as special projects and events.

 

ARTICLE IX: AMENDMENTS

Section A:  Selection – these bylaws may be amended by two-third (2/3) majority vote of the Executive Board.

 

Section B:       Notice – All members shall receive advance notice of the proposed amendment at least five days before the meeting.

Section 2: Impeachment

 

Clause 1: Definition

  • If an SGA Advisor or SGA Executive Board Member determines that an Executive Board member is guilty of misconduct (total of three or more demerits) or negligence of their duties, that representative may initiate impeachment
  • Guilty of misconduct refers to acting against the policies listed in the Louisburg College Code of Conduct and/or policies outline in Section 1: A total of three demerits is required to initiate the impeachment process.
  • Negligence of their duties refers to the duties listed in this
  • Immediate Impeachment will occur if any elected Student Government member drops below the required GPA or is suspended or expelled from the

 

Clause 2: Procedure

  • Charges must be submitted in writing to the Student Government Association Advisor at least forty-eight (48) hours before charges are formally presented to the SGA Executive Board.
  • Once charges have been formally presented to the SGA Executive Board, the President shall call a special meeting at a later date to discuss the
  • The President shall preside at the hearing meeting with assistance from the SGA Advisor. If the President is the accused, the Vice- President shall be the presiding officer with assistance from the Staff Advisor.
  • The special meeting shall hear the facts from person(s) presenting charges and the person being accused shall offer a rebuttal. A vote shall occur at the end of the meeting by the Executive Board Members.
  • A two-thirds (2/3) vote of the Executive Board is necessary for removal of an officer. The vote shall occur by roll call, and the accused shall not be in the
  • For cases dealing with a member who has dropped below the required GPA or is being suspended or expelled from the College, no Executive Board vote will The decision will be made by the Coordinator of Student Engagement in tandem with the Dean of Students of Louisburg College.

HOUSING & RESIDENCE LIFE                                                           

 

Housing & Residence Life at college marks the beginning of personal freedom and choice for our students. This separation from home and family life carries great responsibility for the student. The college requires and mandates that students behave ethically, morally, and as a responsible member of the Louisburg College community. Respect for self and others is imperative. Residence halls at Louisburg College serve as the student’s home during the academic year. Housing & Residence Life policies are established to provide support for the educational mission of the institution, as well as provide safety and security for each student and the residential community as a whole. This includes encouraging a residence hall environment which:

 

  • Promotes a sense of community,
  • Promotes opportunities for individual growth,
  • Encourages responsible citizenship and a concern for others,
  • Encourages self and peer accountability,
  • Is safe, clean, and meets the physical needs of residents,
  • Is free from damages and vandalism,
  • Is free from illegal activity or disruptive behavior,
  • Is reasonably quiet so that students are able to sleep and study and
  • Is free from undue interruption or

 

The structure of the Residence Life & Housing Staff is as follows:

Assistant Dean of Students/Director of Residence Life and Student Engagement:

The Assistant Dean of Students/ Director directly supervises the Community Hall Directors, and indirectly supervises Assistant Community Hall Directors and Resident Assistants (if applicable) Work Study Students. This individual also coordinates many of the administrative housing processes, residence life programming and initiatives, as well as works with key institutional stakeholders to manage the day-to-day operations of all residential facilities.

 

Community Hall Directors (CHDs):

Community Hall Directors are full-time, live-in staff members responsible for directly supervising Assistant Community Hall Directors and Resident Assistants (If applicable) and assisting residential students in achieving success in all aspects of campus life. This individual is responsible for the overall operation of the residential area they oversee, with other responsibilities in the Office of Residence Life & Housing. CHDs serve in a 24-hour on-call rotation and are responsible for safeguarding the policies and procedures within the Student Handbook.

 

Assistant Community Hall Directors (ACHD’s):

Assistant Community Hall Directors are full-time, live-in staff members responsible for assisting with the supervision of Resident Assistants (If applicable) and assisting residential students in achieving success in all aspects of campus life. This individual is responsible for the overall operation of the residential area they oversee, with other responsibilities in the Office of Residence Life & Housing. CHDs serve in a 24-hour on-call rotation and are responsible for safeguarding the policies and procedures within the Student Handbook.

As a resident, YOU are the most important part of Residence Life & Housing. Please be aware that your actions have an impact on those around you. Remember that your respect, consideration, and cooperation are necessary in the establishment of a positive residential and campus community.

 

 

Breaks and Closings

For end of the semester closings, all students must vacate their residence hall rooms within 24 hours following their last exam, or by the published closing time, whichever comes first.

For Thanksgiving, Winter (Christmas & New Year’s) and Spring Breaks, students must make arrangements to vacate by the published closing time. These dates and times can be found on the Academic Calendar. Plane, bus, or other travel arrangements must be coordinated so that the student will leave campus by the designated time.

Students should work with friends or family to arrange transportation to airports, train or bus stations. If plane or bus departure times are later than the designated checkout time, it is the student’s responsibility to notify the Office of Residence Life & Housing.

At the end of the fall term, students who intend to return for the spring term may leave their belongings in their room. Students will have the same housing assignment for the spring term. At the end of the spring and summer terms, students must vacate their rooms completely. Rooms MUST be cleaned by all occupants and all personal items removed. Failure to clean or remove belongings will result in appropriate charges, as well as items being donated and/or discarded.

Room and board fees do not cover spring break, Thanksgiving, or winter breaks. If you plan to stay in the Louisburg area during a break, you will need to make off-campus housing arrangements.

Limited housing may be available for international students and others with special approved circumstances, but this limited housing is not guaranteed. Students who seek approval for limited break housing should submit a request in writing to the Director of Housing & Residence Life no later than three weeks prior to the break. Requests received after this time may not be considered.

During the times that the residence halls are closed for breaks, unauthorized entry by residents is not permitted.

Students should complete the following items prior to departing campus for Thanksgiving, winter, and spring breaks:

  • Clean room and bathroom
  • Remove trash and perishable food items
  • Except refrigerators, all appliances must be unplugged
  • All windows must be closed, locked and the blinds must be down and
  • All lights off
  • TAKE HOME ALL ITEMS NEEDED (i.e., prescription medication, books, clothes, other personal items). Students will not be permitted to re-enter residence halls after they have closed.
  • Bring Student ID and hard key (if applicable) home with you; don’t lose either!

 

Following hall closings, Residence Life & Housing staff will check rooms for health, fire and safety compliance. Students will be documented for any conduct or policy violations, including, but not limited to: not following the above departure guidelines, trash, fire hazards, empty alcohol containers, drug paraphernalia etc.

Though Campus Safety remain on campus during breaks and continue 24-hour coverage, please remember that anytime you leave your room for an extended period of time it is wise to remove or secure your valuables.

 

Check-in and Check-out Procedures

 

Check-in Procedure: Before a student moves into his/her assigned room, he/she will receive a Room Condition Form (RCF) that verifies the condition of the room and its contents, including the door, lock, and key. Residence Life Staff will have completed an initial inspection; however, it is the

student’s responsibility to notate any damages on the RCF. Students should be as detailed as possible (noting location, item descriptions etc.) when filling out their RCF. These will be collected by a Residence Life staff member and filed for later reference.

Failure to complete, sign, and/or submit the RCF without any changes made/noted will be sufficient evidence that the room and its contents were in good condition prior to the student occupying their assigned room.

Check-out Procedure/Closing Checklist: Before a student moves out of his/her assigned room, he/she must thoroughly clean the room and submit any work order requests to a Residence Life Staff member. The following checklist must be completed:

  • Attend mandatory floor meeting for more information on closing
  • Thoroughly clean room, furniture (inside and out) as well as sweep/vacuum all floors
  • Thoroughly clean bathroom, wipe down countertops, mirrors, clean shower and toilet
  • Remove all trash and personal belongings (failure to remove belongings will result in an “item removal” fee and/or “excessive cleaning” fee).
  • Pack all personal belongings (check every drawer, wardrobe, closet, shelf ) and move all belongings a corner of the room.

 

Final Inspection & Walkthrough: After students have completed the closing checklist, they are required to complete a final walkthrough with residence life staff member to complete a final room inspection and walkthrough.

  1. Students must schedule their final inspection appointment no later than 24-hours after their last final exam or before the posted closing time.
  2. Staff will not complete a walkthrough unless the student has completed the closing
  3. Staff will note any damages to College property, as well as any missing College property on the check-out portion of the Room Condition Form (RCF).
  4. Staff will collect any hard-keys that were issued to a The student must sign and date key envelope signifying the key was returned.
  5. Both the student and staff will review the RCF and both will sign the
  6. RCFs are reviewed by the Office of Residence Life & Housing and Offices of Facilities and Housekeeping to assess any damages to or missing College property.
  7. If a student is responsible for damages to or missing College property, the student’s account will be billed based on damage assessment fees from Facilities and Housekeeping.
  8. Failure to complete the Room Condition Forms (RCFs) will result in the student waiving his/her right to dispute checkout condition and any resulting charges.
  9. Any dispute of charges or fines must be made in writing at the time of check-out. Any charge or fine disputed after the student has left campus will not be considered.

 

Note: If a student leaves without scheduling a final inspection appointment with residence life, the student’s check-out will be considered “IMPROPER” and the student will be billed for an “improper check-out” in the amount of $25.00. The improper checkout fee will be in addition to any damage and/or cleaning fees. Students will not be able to dispute these fees.

 

Cleaning of Rooms and Bathrooms

It is the responsibility of each student to maintain a clean-living environment for the benefit of the entire community. Residence Life & Housing staff will conduct frequent health and safety inspections of rooms and bathrooms to ensure that college policies regarding health, safety, and damage are being followed. Students are subject to Student Conduct Process action and fines if these policies or any other policy as outlined in the Student Handbook, are not observed.

If students are unable to consistently maintain a clean and safe living environment, or if a student does not adhere to policies as outlined in the Student Handbook, the student will have their housing contracts terminated and will be charged for the cost of cleaning or repair. Students living in suites are encouraged to develop a cleaning schedule which is equitable and fair for all students living in the suite and sharing a bathroom. Housekeeping does NOT clean/supply suites.

 

Common Area Standards

Common areas include entranceways, hallways, stairwells, public and community-style bathrooms, lounges, quads, lobbies, laundry rooms, and kitchens. The college will provide housekeeping services for the basic upkeep of the building. This will include the sweeping, mopping and waxing of floors, cleaning of community bathrooms, etc. It does not include the cleaning of suite bathrooms.

Residential students are responsible for keeping the building in an acceptable condition. Please do not use sink drains or toilets for food waste. The residents will be billed for housekeeping services beyond those needed for basic upkeep. Students are asked to be respectful to the housekeeping staff and help maintain a clean-living environment.

 

Damages

One of the College’s highest priorities is to encourage safe, clean, and adequately furnished residence halls. Vandalism and damaged or missing College property undermines efforts to make the residence halls an aesthetically pleasing living and learning environment.

When completing their Room Condition Form (RCF) it is of the utmost importance that students work with the residence life staff to accurately record the contents and condition of the room at the time of check-in. This form will be the basis from which damage charges, if applicable, are made. Ultimately, this is the responsibility of the student.

Students are responsible for damages to their room and furnishings. Damages will be assessed by comparing the condition of the room at the time of check-in with the condition at the time of checkout. For this reason, it is each individual student's responsibility to be sure that everything is recorded on the Room Condition Form (RCF) both at check-in and checkout. Anything missing or damaged at the time of checkout that was not recorded at the time of check-in will be charged to the individual living in that room.

Damage occurring in the room by someone other than the resident of that room should be reported to the Community Hall Director or Assistant Community Hall Director immediately. The residents of the room will be responsible for the damage to the room until the responsible party either submits a signed statement of responsibility to the Assistant Dean of Students/Director of Residence Life or the student(s) is found responsible after going through the Student Conduct Process.

Residents may not write on walls, doors, or furniture with any type of marker (permanent or washable), pen, sharp object, or dry erase marker. Nothing may be attached to the walls, doors, furniture, etc. that cannot be removed without damage. This includes stickers, nails, personal locks on closets and doors, etc. See the ‘Posters/Displays/Decorations’ Section for ways to hang items without causing damage. Students concerned about valuables should bring a personal safe or footlocker for such items. However, be aware that should a College official become suspicious that a student possesses contraband; the College reserves the right to have safes and footlockers opened and searched (voluntarily or involuntarily).

When damage (especially vandalism) occurs in common areas, every effort will be made to determine who is responsible. If this fails, all residents in the area affected will be notified of the

damage and given a period of time in which any credible information about the incident may be given (in writing) to the Community Hall Director. If this fails to identify the responsible party, all residents in the affected area will split the cost of damages. This policy is a two-part effort: 1) to help each resident take responsibility for his/her community, and 2) help the college controlhousing costs by not charging higher fees to cover such costs.

 

Damage Deposit

Students will be required to submit and maintain a $200 damage deposit at the Business Office. Any damage charges incurred (individual or group) during the term of enrollment will be deducted from this deposit. Students must then deposit an amount equal to the charge to maintain the $200

deposit. Once the student’s enrollment has ended and damage charges (if any) have been assessed, the deposit will be refunded. All damage deposit refunds will be made on July 1 of each year, regardless of student’s departure date.

 

Electrical Appliances

Electrical power, especially in the older buildings, is limited. Heavy duty UL certified grounded extension cords or UL certified grounded "power strips" with an integrated circuit breaker are permitted. Light duty, ungrounded, two prong extension cords may be used for lamps, alarm clocks and other low wattage appliances only. Any other use of light duty extension cords is a fire hazard and is not permitted in the residence halls. Extension cords or other electrical devices should not be plugged into one another (i.e. “daisy-chained”). UL power strips and surge protectors are highly recommended.

 

For safety/community living purposes, prohibited items include but are not limited to: Hover boards, air conditioners, air fryers, automatic drip coffee makers, candles/incense, ceiling fans, cinder blocks, crock pots, charcoal grills, drum sets, electric blankets, electric or kerosene heaters, electric woks/frying pans, George Foreman grills, halogen lamps and cooking devices with exposed heating surfaces (i.e. hotplates), multi-plug outlets (unless w/ surge protector), sandwich makers, subwoofers/amplifiers, and toaster/toaster ovens.

 

Permitted items include but are not limited to:

Can openers, coffee makers (automatic shut-off only), fans, floor lamps (NO halogen), irons, microwaves, multi-plug outlet w/ surge protector, personal computer w/ surge protector, TV, refrigerator (4 cu. ft. or less), and vacuum cleaners.

Unauthorized appliances may be confiscated by the Residence Life & Housing staff until arrangements can be made to return the appliance to the student’s home. All appliances should be the lowest wattage models available. Appliances must be turned off or unplugged when not in use.

Confiscated items that are not retrieved and returned home by the student will be discarded and/or donated after 30 days. The College is not responsible for missing, lost or discarded items. It is the student’s responsibility to comply with policy.

 

Residential Student Hosts

For the safety of both visitors and residents of a given residence hall, all guests regardless of sex/gender are required to be escorted into and out of the residence hall by their host. Guests who are Louisburg College residential students or commuters who do not live in the residence hall of the individual they are visiting must also be accompanied by their host at all times. Visitors without hosts will be asked to leave and may be trespassed depending on the circumstances.

 

Fire Safety

The following fire safety guidelines must be followed to ensure fire safety and to be in compliance with local and state fire codes. Failure to do so will result in fines and/or Student Conduct Process action.

 

  1. Nothing may be hung from or attached to ceilings or other horizontal surfaces above the head,including sprinkler heads.
  2. Personal items with an exposed heating element is
  3. Air condition/heating units must be kept clear; do NOT put anything on, against, or in the vents of these units. This includes laundry, books, paper, air-fresheners, dryer sheets
  4. Nothing may be hung on or draped over electrical outlets, lamps, or other items with the potential to ignite the item through excessive heat exposure.
  5. Smoke detectors cannot be tampered with, covered, or
  6. Electrical outlets and extension cords may not be over-
  7. All extension cords must be UL certified and should not run across open areas of the floor. Extension cords used for refrigerators must be of the heavy-duty type and with surge
  8. The possession and/or burning of candles or incense is prohibited in or around residence halls, including all common areas, bedrooms, bathrooms and exterior porches.
  9. The use of halogen lamps is prohibited in the residence
  10. Live Christmas trees are not allowed in the residence
  11. Outdoor Grilling:
    • Must use grills (no open flame)
    • May only be used on the quad between Hillman-Morris and Kenan Halls and be a minimum of 100 feet from any building
    • Must be constantly monitored
    • Must ensure embers are properly disposed of and are completely cool before doing

 

The Residence Life Staff will conduct two fire drills per semester. It is the responsibility of each student to become familiar with the location of building exits, smoke detectors, and fire extinguishers. Failure to exit a building during a fire alarm may result in documentation for a policy violation and a $50 fine!

 

(See Appendix A for evacuation procedures)

 

Furniture

College furnishings are standard for all residence hall rooms and may not be removed from residence halls or moved to different rooms. Every piece of College furniture is inventoried and stored in the spaces they belong – extra storage is not available.

Furniture may not be disassembled for any reason. Disassembled furniture will be recorded as damaged furniture and fines will be assessed as appropriate. In Patten Hall the desk/bookshelf units in the rooms must remain in their original position.

Students who violate the furniture policy will be fined and charged for the missing/moved furniture. Please ensure your Room Condition Form properly records what furniture was in your room at the time of check-in.

Guests ( NOTE: Students should refer to the Colleges COIVD Policy for additional guidance) Proper concern for the rights of the roommate and/or suitemates must be shown when having guests. It is expected that a host will discuss with and receive approval from roommates prior to entertaining a guest. Coercing a roommate into relinquishing rights to privacy, sleep, or study in order for a host to entertain a guest is prohibited.

 

Please remember the following:

  1. A guest is defined as any individual who visits a residence hall room or lounge at the invitation of one of the assigned room residents.
  2. Overnight guests must be at least 18 years old and of the same sex as the host student. An overnight guest's stay is limited to no more than two consecutive nights on Friday or Saturday nights only.
  3. To ensure the College knows the occupancy of each hall in the event of an emergency, the host student must register all overnight guests with the Community Hall Director.
  4. Temporary guest parking permits may be obtained from the Campus Safety Office. Both the student and guest with proper ID must be present to receive a temporary parking An excessive or frequent pattern of visits on the part of a guest that, in the judgment of Residence Life & Housing staff indicates unauthorized residence in a building may result in Student Conduct Process action against the host student, including the loss of guest privileges and guest being trespassed depending on the circumstances.
  5. Due to the nature of College housing, guests under the age of 18 are not permitted to stay overnight in the residence hall and must be accompanied by a parent/legal guardian at all times when on campus.
  6. Students are fully responsible for the behavior and conduct of their guests at all times, including observation of all College The host student must accompany guests at all times while on campus.
  7. The occupants of each residence hall room are responsible for all activities taking place in their room, whether they are present or not. They are also responsible for any items found in the room, whether they are present or Also, a student who is a guest in another room is responsible for the items present and activities that occur in the room where they are present. (Ex. – A female guest in another female student’s room is in violation of the visitation policy if a male guest is present after visitation hours have ended.)

 

  1. Residents and/or guests of the opposite sex are not permitted to use restrooms in community style residence halls (Franklin, Joyner, and Wright).

 

Note: If you are visiting a residence hall of the opposite sex, you MUST be escorted by a resident of that hall at all times.

 

Identification Card (Hurricane Card)

All students are issued a College Identification card at the time of check-in. For residential students, this card also provides access to the main exterior doors of his/her residence hall as well as access to his/her meal plan at the dining hall and workout facility. A student who loses or damages this ID card must pay a $35 fee to have the card replaced. ID cards should not be bent or have holes punched in them as this will deactivate the card and require replacement at the expense of the student. Card holders may be purchased in the College’s bookstore.

 

In an effort to improve security and to ensure that only authorized students are using college facilities, students are required to carry their ID cards at all times while on campus. Additionally, students are required to surrender their student ID to any college official immediately upon request. Students may not give their ID to any other student, resident, or guest for any reason.

 

Internet

All residence hall rooms are wired for high-speed internet service as well as wireless internet. Students are reminded to respect the rights of roommates where internet use is concerned. Students must supply their own Ethernet cord to connect to the internet.

 

Keys/Access Cards

Upon checking into the residence halls, students will acknowledge receipt of an access card on their Room Inventory Form. Access Cards are the property of Louisburg College and may not be duplicated or loaned to others. For security reasons, all lost access cards must be reported immediately to the Office of Residence Life & Housing. A student who loses a hard key must pay a

$100.00 fee to have the lock to his/her room changed; lost access cards are replaced for $35.

 

Residents are encouraged to carry their access cards at all times. It is the student’s responsibility to keep the access card in a safe and secure place at all times. Students who lock themselves out of their room should first seek to locate their roommate (if applicable) for assistance. If this is not feasible, students may visit the Student Life office during regular business hours. If after hours, please contact Campus Safety, who will then dispatch a member of the Residence Life staff or assist the student directly. A fee may be assessed for individuals who continually request to have their room unlocked. For safety and security, keys and access cards are not to be loaned to anyone for any reason. Students violating this policy will be fined $50 and may be subject to additional Student Conduct Process action.

 

Laundry/Vending

Washers and dryers are located in Hillman-Morris, Joyner House, Kenan, Merritt, Patten, and Wright residence halls. It is requested that residents use the laundry facilities in their hall where available. Students living in Franklin Hall are asked to use the laundry facility in Patten Hall (Franklin residents granted access to Patten), and Davis residents are asked to use the laundry facility in Wright Hall (Davis residents granted access to Wright). Laundry units do not require card or coin to operate. Students are asked to time their laundry and monitor at all times. The College is not responsible for lost or stolen items.

Additionally, the units are equipped with LaundryView®, which allows students to view the availability of laundry units as well as receive text alert updates about the status of their laundry. The units in Joyner Hall do not have the LaundryView feature. Any issues with laundry machines should be reported immediately to the Resident Assistant, Community Hall Director, Assistant Dean of Students and/or to the Office of Student Life so issues can be resolved quickly.

Beverage and snack vending machines are located throughout campus and accept coins/cash (a few machines also accept debit/credit cards).

Note: Do not shake, move or in any way tamper with laundry machines or vending machines. Tampering with machines may result in policy violations, documentation and fines including, but not limited to vandalism and theft.

 

Lofts

For reasons of safety, homemade lofts are not permitted in the residence halls. Lofting is permitted only where the College’s furniture is designed to be converted into a loft.

 

Community Meetings

In keeping with our Housing & Residence Life mission, the staff will hold regular community meetings with each floor. These meetings are designed to provide residents with a forum to share ideas and discuss issues and concerns, as well as for residence life staff to communicate important information.

For an effective community to emerge, it is imperative that all residents not just attend but participate in these regular meetings. Additionally, staff may periodically find it necessary to call a mandatory meeting for a room, suite, floor, or building to address various concerns or share important information. Notification will be given to the residents at least 48 hours in advance whenever possible, and will be in the form of either a written notice to the student’s inbox, email or flyers posted in the residence hall.

Non-attendance at any mandatory meeting can result in a fine of $25, community service, or other appropriate sanction. If a student is unable to attend a mandatory meeting, he/she should notify their Resident Assistant or Community Hall Director at least 24 hours in advance.

 

Off-Campus Living Requirements

The following classifications of students may secure off-campus housing if they desire:

  1. Students who are 21 years of age or older at the time of
  2. Married
  3. Students who have been in attendance at Louisburg College for at least four
  4. Students who meet the criteria for financial independence as determined by the financial aid office.
  5. Students who live within commuting distance with their parent/guardian(s).

 

All other students must live in Louisburg College housing. Any student who falsifies his/her status to avoid living on campus will be assigned a room and charged rent regardless of whether or not the student resides on campus.

Students who wish to change their status from “residential” to “commuter” must submit a Resident to Commuter Status Petition form to the Assistant Dean of Students. The Dean of Students must approve the petition for a residential student to change his or her status. Forms may be obtained in the Office of Student Life. Failing to alert the Assistant Dean of Students or falsifying information to obtain commuter status may result in the student’s account being charged for room and board.

 

Pets

Students may have no pets or animals of any kind, except fish kept in tanks that are five (5) gallons or less in size, in residence halls.

If it is discovered a student is harboring any pets other than fish, they will be documented for a policy violation and have approximately 24 hours to make alternative arrangements for the pet. If the pet is not removed after 24 hours, local animal authorities will be contacted to remove the pet and safely relocate them.

Students who require an assistance animal should contact the Office of Accessibility Services in order to review the policy and/or request the need for an assistance animal, which includes emotional support and/or service animals.

 

Posters/Displays/Decorations

Students are encouraged to decorate their rooms to make them more attractive and personal. However, any decoration, poster, etc. may not be in contradiction to or a flagrant disregard of Louisburg College policy, standards, or values. This includes, but is not limited to, those items that promote the use of alcohol and other drugs.

Students are reminded that nothing may be attached to the walls, doors, furniture, etc. that cannot be removed without causing damage. Poster Putty® is the only acceptable material that may be used to adhere posters to walls.

 

Private Rooms

The Office of Student Life does not guarantee that private rooms will be available. Private rooms may be offered for each term, depending upon space and availability. If private rooms become available, the Office of Student Life will advertise the rooms on a first-come, first-served basis, and the private room fee of $750 per semester will be added to the students account.

 

Quiet Hours

Noise can be a significant concern in residence hall communities. In all residence halls, 24 hour "courtesy hours" are in effect with regard to noise. This means that all residents must be aware of and courteous regarding the noise level and how their noise may impact others. Room noise should never be heard outside of the room including through windows. This standard will be strictly enforced.

 

Quiet Hours:

Sunday-Thursday                   9:00 pm - 9:00 am

Friday-Saturday                     11:00 pm - 9:00 am

 

During these times students should be free of noise disturbance while in their rooms. Common sense should dictate noise levels during other periods of the day. Residence Life staff shall have the final word on noise concerns, regardless of the time of day or day of the week. Students are strongly urged to use headphones and are reminded to respect the rights of roommates when listening to music. Residents unable to abide by this standard will have their housing contract terminated without refund.

 

Room Changes

In an effort to allow administrative offices to finalize student records and, more importantly, allow each student an opportunity to get to know their roommate and adjust to campus life, room changes are not allowed for the first three weeks of the semester.

After the first three weeks, only essential room changes (as determined by the Office of Housing & Residence Life or Student Life staff) will be allowed.

 

Students wishing to change rooms must contact their Community Hall Director to discuss the reason for a move:

  1. Convenience Moves:
  2. Convenience moves will be granted in the instance of a body for body switch; e., two students agree to switch rooms.
  3. Students may request to live with another student who has an empty bed/vacancy in their room; both students must agree, in writing, to the move.
  4. Room Change Forms must be completed in every instance and submitted to the student’s respective Community Hall Director.
  5. Community Hall Directors will refer the room change to the Director of Housing & Residence Life (the Director of Housing & Residence Life must receive the Room Change Form).

 

  1. Roommate Conflict:

 

  1. If a student is requesting a move as a result of a roommate conflict, he/she must first schedule a roomate mediation faclitated by an Assistant or Community Hall Director. Concerns will be discussed openly and respectfully in order to reach a resolution. The roommate contract may also be revised during this step.
  2. If roommate conflict persists after one week from the initial mediation, the RA may refer the student to the Assistant Director. Student must begin filling out a Room Change Form during this step.
  3. The Community Hall Director will meet with the student(s) involved in the conflict and determine if a room change is If a room change is necessary, the CHD will refer to the Assistant Dean of Students to make the change (the Assistant Dean of Students must receive the Room Change Form).

 

Note: Only the complainant (student filing a complaint against their roommate) will be permitted/encouraged to change rooms. Residence Life & Housing reserves the right to make any room changes and/or move students as deemed necessary.

Once permission has been granted for a room change, the student may move. Failure to follow this procedure will result in a $50 fine and the student will be required to move back to his/her original room.

 

Room Consolidation

In some cases, a student may be the only occupant of a double room without having made the room a private room (i.e. a roommate withdraws after one month). In this circumstance, the college reserves the right to consolidate those individuals in single rooms to make better use of the spaces available.

 

Room Entry

Louisburg College recognizes a student’s basic right to privacy. However, there are situations in which residence hall rooms may be entered by a College official with or without the resident’s permission:

  1. In cases where the safety and health of student(s) may be in jeopardy. When given reasonable cause to believe that violations of College policies are being or have been
  2. For health and safety inspections performed by Housing & Residence Life
  3. To execute a facilities work

 

It is highly desirable that one or both residents of a room be present during a search. However, the residents of the room need not be present for a College official to enter the room. Resident presence is also not required for inspections or completion of facilities requests.

All rooms will be inspected upon closing for official College breaks. Except for hall closing inspections and completion of work requests, officials entering a room where residents are not present for the reasons listed above will leave written notification regarding the nature of the visit.

Violations discovered during searches (including health & safety and breaks) will be subject to Louisburg College Student Conduct process. College officials also reserve the right to search or check book bags, boxes, suitcases, etc. at any time should reasonable suspicion exist that they contain contraband or illegal substances.

 

Room Occupancy

Housing contract terms and conditions extend for all academic terms for which the student is a resident at Louisburg College and are subject to review if individual behavior warrants such action. The contract expires within 24 hours of the student’s withdrawal from Louisburg College, and the room must be vacated at that time. The contract for students who are suspended or expelled for conduct reasons is terminated immediately.

Students may occupy a room in a residence hall only if they have cleared all holds on their accounts with the Business Office, are in good conduct standing, and are given a room assignment by the Office of Residence Life & Housing.

Only full time students registered for and having the potential to earn at least 12 credit hours per semester are eligible for campus housing. When a student drops below 12 credit hours, or falls below the 80% required attendance in a class or classes rendering them ineligible to receive credit in at least 12 hours, the student’s housing contract may be terminated.

Exceptions may be allowed if there exists some reasonable extenuating circumstance and the student is in good academic and conduct standing. Students requesting a waiver of this policy should submit the request detailing the circumstances in writing to the Vice President of Enrollment. The decision regarding the housing status of a student having only the potential to earn less than the required 12 credit hours will be made by the Dean of Students within three business days. The student will be notified of the decision in writing.

 

Louisburg College reserves the right to terminate a student’s housing contract for any of the following reasons:

  1. Student Conduct Process outcome of suspension, expulsion, or removal from residence
  2. Interference with or conduct involving flagrant disregard for the rights and privileges of other students, residential or commuter.
  3. Verbal or physical abuse or harassment of any student, guest, or College
  4. General behavior in the residence hall over a period of time that indicates the student is not able or willing to adjust to the requirements and conditions of group living, as determined by the Office of Student Life.
  5. Disregard for the property of the College or of others as evidenced by misuse, abuse, theft, or destruction, including but not limited to vandalism, lack of cleanliness of room and personal area, etc.
  6. Abuse of or failure to comply with the directions of any College official acting in the performance of his/her duties.
  7. Prolonged absence from residence indicating the student has moved off-campus without following College procedures or guidelines for such.
  8. Failure to maintain enrollment in a minimum of 12 credit

 

Termination of a student’s housing contract may be separate from and in addition to any action that may be taken within the Student Conduct Process. With the termination of the housing contract, the student may also lose the privilege of eating in the dining hall.

 

Safety - Personal Belongings and Liability

Louisburg College cannot be responsible for the loss, theft, or damage to a student’s personal belongings. Therefore, students are encouraged to be sure that a homeowner’s or renter’s insurance policy is adequate to cover such items or purchase a policy for this purpose. The Student Life office can provide information on available policies.

While Campus Police patrol the grounds and parking lots routinely, they cannot be everywhere at once. Therefore, Louisburg College cannot be responsible for student vehicles parked on campus. Likewise, students should be sure that they have adequate auto insurance to cover theft or vandalism to their vehicle.

 

For individual safety and protection of personal belongings, students are strongly encouraged to do the following:

 

  1. Room doors should be locked at all times, even if you will only be absent for a few minutes. For those living in suites, be sure that your bathroom door is locked as well.
  2. Do not leave the door latched unless you are in the room and willing to accept
  3. NEVER loan a room key/access card to
  4. Do not open an entrance door for someone you do not
  5. Report a lost key or access card to the Residence Life & Housing staff
  6. Report any unusual person(s) or occurrence, including theft, to the Residence Life staff or Campus Safety immediately.
  7. Do not share with others information about money and valuables or where these items are
  8. When walking around campus after dark, use the buddy system or contact Campus Safety and Police for an escort.

9.     All exterior doors to the residence halls are to remain closed and locked 24 hours per day

 

(See Appendix A for additional information.)

 

Security

Ensuring a safe and secure community is the responsibility of the College as well as every resident. Any action on the part of a resident that threatens the safety or security of another resident is a violation of policy and will result in disciplinary action, most likely removal from the residence hall. Potentially dangerous actions include, but are not limited to, providing or allowing entry to non- residents, loaning room keys to others, propping doors, tampering with locks, etc.

Students engaged in these activities can have their housing contracts terminated and will be subject to the Student Conduct Process. Residents are strongly encouraged to carry their keys and to lock room doors. It is important that residents are active in maintaining a safe community and report any suspicious behavior to the Residence Life staff or Campus Safety and Police.

All exterior residence hall doors are locked 24 hours a day. Residential students are issued electronic access cards (a Hurricane Card) that will open, at any time, the main doors of the building in which they reside. Unauthorized use of the side doors is a violation of policy and will result in referral to the Student Conduct Process. Students must report a lost access card to the Office of Student Life immediately. There is a $35 fee for replacing an access card.

(See Appendix A for additional Security information)

 

Smoking

(See Tobacco Use Policy)

Storage

There is no available storage space on campus for student’s personal belongings. Students are encouraged to explore alternative storage options in the local community.

Telephones

Since most students rely on personal cell phones, residence hall rooms do not have landline telephones. Students needing to have a landline telephone in their room should contact the Main Post Office in Jordan Student Center to purchase a digital phone. A local call plan is included in the purchase of the digital phone and may be used for the duration of the student’s attendance. Please note that standard (analog) telephones will not function on our digital telephone system.

Trash

To maintain a safe, clean, and healthy environment, all resident trash should be disposed of in a proper receptacle. Trash cans are available in the hallways of the residence hall. Trash left in hallways and stairwells will be removed and the cleaning charge billed to all residents of that hall. Dispose of recyclables in the correct receptacles (blue bins). Do not throw trash on grounds of campus.

Visitation

In an effort to increase personal safety and security, the College limits the times that members of the opposite sex may visit the residence halls.

 

Visitation hours for guests of the opposite sex are 11:00 am - 12:00 am.

 

These hours apply to all areas of the residence halls, including the hallways, lobbies, porches and stairwells (interior and exterior). Hosts must escort their guest into and out of the hall.

Also, no more than four people are allowed in a room at one time (for reasons of limiting noise). Any violation of these or other College policies or guidelines can result in a loss of visitation privileges for the entire room, not just the offending resident.

The occupants of each residence hall room are responsible for all activities taking place in their room, whether they are present or not. They are also responsible for any items found in the room, whether they are present or not. Also, a student who is a guest in another room is responsible for the items present and activities that occur in the room where they are present. (Ex. – A female guest in another female student’s room is in violation of the visitation policy if a male guest is present after visitation hours have ended.)

 

Residents unable to abide by this standard may have their housing contract terminated without refund.

Student Code of Conduct

In conjunction with its mission, Louisburg College has formulated this Student Code of Conduct. Louisburg College believes that its role is to offer educational opportunities in a positive atmosphere, with such opportunities to include the personal growth and development of students. Therefore, our community promotes the development of responsible social attitudes. Louisburg College students are expected to become familiar with and adhere to the College and Residence Hall standards for student conduct. Students are responsible for their actions, and those who violate the Student Code of Conduct will be subject to the student conduct process. Membership in the Louisburg College community is a privilege that should be respected.

 

Students accepting the offer of admission to Louisburg College assume the obligation of conducting themselves in a manner compatible with the College as an educational institution and agree to abide by all published policies governing the student body and all laws of the State of North Carolina. Minimal policies are necessary to ensure respect for basic individual rights and the welfare of the community. Louisburg College acknowledges and respects the rights of each student. The College is not a sanctuary from the law and violations of local, state, and federal law committed at Louisburg College will result in student conduct action by the College as well as action by law enforcement agencies.

 

Louisburg College Conduct Code

 

As members of the Louisburg College community we commit ourselves to act with integrity, responsibility and honor in all areas of campus life. We will aim for excellence inside and outside the classroom. We will treat each other with respect and compassion, which is essential to our development and success. We will embrace the diversity that the College offers and seek to learn from it. We will act responsibly and take accountability for our actions to ensure our personal welfare and that of others. We will respect college property and the property of others. Through our positive contributions and support for Louisburg College, we will work to leave the College in a better condition than when we arrived. By virtue of our enrollment in Louisburg College, we accept responsibility to uphold the Conduct and Honor Codes and all College policies.

 

From this, all students are expected to:

  • Act with integrity and honor
  • Act responsibly and take accountability for our actions
  • Aim for excellence inside and outside the
  • Treat each other with respect and compassion
  • Embrace diversity

 

Definitions

Listed below are some definitions to common words and phrases found in the Student Code of Conduct and the Student Conduct Process:


  1. Appellate Board - any person or persons authorized to consider an appeal
  2. College – Louisburg College
  3. College Official/Employee – all persons employed by the College or employed by an authorized College vendor (i.e. Foodservice staff).
  4. College Community – all persons (Faculty, Staff, Students, Administrators) and the surrounding town and residents.
  5. College Premises – all land, buildings, facilities and property owned or controlled by the College, including property not owned by the College but where an official College event is occurring.
  6. Complainant – an individual who has experienced an alleged violation of the Student Code of Conduct.
  7. Conduct Body – any person(s) authorized by this document or the Dean of Students to determine whether a student has violated the Student Code of Conduct and to recommend or assign sanctions. (i.e. trained administrators, College Conduct Board).
  8. Conduct Status – a status assigned to a student found responsible for violating a
  9. Consent – words or actions that show an active knowing and voluntary agreement to engage in mutually agreed-upon sexual activity. Consent cannot be gained by force, by ignoring or acting without regard to the objectives of another, or by taking advantage of the incapacitation of another, where the student knows or reasonably should have known of such incapacity. Use of alcohol or drugs may impair an individual’s capacity to freely consent and may render an individual incapable of giving consent. Consent may not be implied by silence or any other absence of active resistance. Prior consent does not imply consent to future sexual acts, nor doesn’t consent to one type of sexual act imply consent to another type of sexual act.

 

Yes means Yes. This means that affirmative consent should be given before any sexual activity occurs. It does not matter if or what kind of sexual behavior has occurred at an earlier point in time. Consent to sexual activity may be withdrawn at any time, as long as the withdrawal of consent is communicated clearly. Upon clear communication of withdrawal, all sexual activity must cease.

Consent may not be given by the following persons:

  1. Individuals who are mentally incapacitated at the time of the sexual contact in a manner that prevents him or her from understanding the nature or consequences of the sexual act involved;
  2. Individuals who are unconscious or otherwise physically helpless;

Incapacitation is defined as the physical and/or mental inability to make informed, rational judgements that inhibits an individual’s ability to give consent. Incapacitation may be caused by a permanent or temporary physical or mental impairment. Incapacitation may also result from the consumption of alcohol or the use of drugs.

The use of alcohol or drugs may, but does not automatically affect a person’s ability to consent to sexual activity. The consumption of alcohol or drugs may create a mental incapacity if the nature and degree of the intoxication go beyond the stage of merely reduced inhibition and reach a point in which the complainant does not understand the nature and consequences of the sexual act. In such case, the person cannot consent.

A person violates the sexual misconduct policy if he or she has sexual contact with someone he or she knows or should know is mentally incapacitated or has reached the degree of intoxication that results in incapacitation. The test of whether an individual should know about another’s incapacitation is whether a reasonable, sober person would know about the incapacitation. A respondent cannot rebut a sexual misconduct charge merely by arguing that he or she was drunk or otherwise impaired and, as a result did not know that the other person was incapacitated.

An individual who is passed out or unconscious as a result of the consumption of alcohol or drugs is physically helpless and is unable to give consent.

 

NOTE: Immediate medical attention should be summoned for an individual found to be in this state.

 

  1. Assistant or Community Director - full-time, live-in professional staff member responsible for assisting residential students in achieving success in all aspects of campus life and is responsible for the overall operation of the residence halls. The CD has the initial responsibility for the maintenance of a respectful and safe learning community within the Resident Halls and across the campus.
  2. Educational Sanction – a required action issued as a result of being found responsible for violating a policy.
  3. Faculty Member - any person employed by the college to conduct classroom or teaching activities or who is otherwise considered by the college to be a member of its
  4. Level (1, 2, or 3) – used as indicators on each Student Code of Conduct Policy to give a general idea of the severity associated with violating that policy and are used as a guidance tool in the student conduct Conduct Statuses and Educational Sanctions (see Conference Outcomes) each have a corresponding level. The conduct body may consider at what level they believe a violation occurred to help determine the appropriate conference outcomes.
  5. Normal Working Hours – Monday through Friday during regular college business hours (8:30 am - 5:00 pm), unless otherwise noted.
  6. Resident Assistant – student staff member that lives on each floor of theresidence halls and is responsible for engaging students in the overall residential community, building relationships, and assisting in the educational process outside of the classroom for all students.
  7. Respondent – an individual against whom a complaint of violating a policy in the Student Code of Conduct has been made.
  8. Staff Member – any person employed by the college who is not a member of the faculty and has administrative or professional responsibilities.
  9. Student – all persons enrolled and taking courses at Louisburg College, both full-time and part-time. This includes persons against whom an allegation of policy violation is made but who withdraw prior to the completion of the Student Conduct Process, who are not officially enrolled for a particular term but who have a continuing relationship with the college, or who have been notified of their acceptance for admission but have not yet
  10. Student Code of Conduct – standards of conduct, policies, and procedures established to provide a full and fair opportunity for review of alleged student misconduct.
  11. Student Conduct Record – documentation of a student’s alleged, pending, and resolved conduct violation(s) and sanction(s) that are maintained by the Office of Student Life for up to 5 years.
  12. Summons – the conduct body may compel a student to attend and participate in a conference which it is determined that the student has relevant information and/or knowledge of Failure to obey a summons or communicate within a reasonable time period prior to the conference to the conduct body as to why the student cannot or should not attend is a violation of the Student Code of Conduct [see Abuse-Conduct Process Abuse below]. Failure to appear at a summons can result in a $50 fine for failure to comply.

 

College Jurisdiction

College jurisdiction and the Student Code of Conduct is limited to conduct which occurs on College premises, at College-sponsored events, or which adversely affects the College community and/or the pursuit of the College’s mission. This includes violations of local, state, or federal laws which could take place off-campus but could have a negative impact on the college community. Each student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual

enrollment. The Student Code of Conduct shall apply to a student’s conduct even if the student withdraws from school while a conduct matter is pending.

Student Conduct Policies

The policies listed here are offered as a guideline and is not inclusive. Two reminders for students:

 

Multiple Violations

Violations of the Student Code of Conduct are cumulative – multiple offenses over a period of time or occurring within one incident may be considered a higher “Level” incident as indicated on each policy; the result maybe a more severe status and sanction than would normally be imposed for a single violation.

 

Student Responsibility

Students may be held accountable for violations which occur in their presence and which they fail to take the appropriate actions of reporting the violation and removing themselves from the situation. Should a student become aware of a real or potential policy violation, the student shall advise the offender or potential offender that such action is a policy violation, inform a College Official about the violation, and not become a participant in the violation by remaining present when the violation is occurring. Not participating in a visible policy violation does not absolve the student of a violation

Any student found responsible for violating one or more of the following policies is subject to the outcomes listed in the Student Conduct Process: Conference Outcomes section below.

 

1.  Abuse

 

  • Conduct Process Abuse – This includes but is not limited to: Failure to obey the summons of a Conduct body; Failure to comply with summons. Falsification or misrepresentation of information before a Conduct body; attempting to discourage an individual’s proper participation in, or use of, the Conduct process; Attempting to influence the impartiality of a member of the Conduct body. (Level 1 or Level 2)
  • Physical Abuse – This includes any encounter that becomes physically abusive between two or more persons. This includes actual or attempted pushing, hitting, kicking, spitting, wrestling, or pulling hair. (Level 2 or Level 3)
  • Technology Abuse – This includes the misuses of college technology in violation of rules and regulations of the Louisburg College Information Technology Department. This also includes tampering, interfering, or damaging security and/or safety equipment (surveillance cameras, locks, etc.) (Level 1 or Level 2, or Level 3) 
  • Verbal Abuse - This includes profanity, harassment, or any conduct that is loud, abusive, or inappropriate, and is perceived as detrimental to the health and safety of any person. This also includes the public use of profanity on College Premises (i.e. yelling profanity across the yard or from a window). (Level 1 or Level 2)

 

2.  Alcoholic Beverages

 

  • Possession/Use – The possession or use of alcoholic beverages is not permitted by any student at any time, regardless of age, anywhere on the College premises. This includes possession of alcoholic beverages in one’s room, on one’s person, in personal belongings, in one’s vehicle, or being in the presence of alcoholic beverages. This also includes possession of empty alcohol containers. Since it must be assumed that the alcohol was consumed on campus, empty containers are treated the same as full containers. (Level 1 or Level 2)

  • Intoxication – Intoxication as exhibited by behavior is The influence of alcohol will not be considered a legitimate excuse for violation of other college policies and may result in a more severe sanction for such violation. (If any student is in medical danger because of intoxication, seek medical attention immediately. Please review the Medical Amnesty policy.) (Level 1 or Level 2)

 

(See Appendix C for the NC statute on alcohol.)

 

  1. Communicating Threats – This includes any act, verbal or non-verbal, which is threatening or intimidating, or is perceived as threatening or intimidating or is perceived as detrimental to the health and safety of any This does include any social media or electronic postings. (Level 1,2, 3)

 

4.  Controlled Substances

 

  • Possession/Use – Any possession or use of controlled, prohibited, or illegal substances or use of (or intent to use) substances for purposes or in manners not as This includes possession/use of controlled substances in one’s room, on one’s person, in personal

belongings, in one’s vehicle, or being in the presence of controlled substances. Examples include but are not limited to: possession or use of illegal substances in any

quantity, including residue and seeds; possession or use of prescription drugs without a valid/current medical prescription; use of prescribed medication not as directed (over-use, snorting prescribed medication, etc.); huffing, snorting, smoking or otherwise possessing or using legal substances not as intended. Substances such as JWH-018 (K2, “Spice”), salvia and pyrovalerone derivatives (found in substances marketed as “bath salts”) are not intended for human consumption and are prohibited for possession or use by any student. State laws regarding narcotics and controlled substances will be observed and enforced. [If any student is in medical danger because of the use of a controlled substance, seek medical attention immediately. Please review the Medical Amnesty policy below.] (Level 1, 2, 3)

 

  • Paraphernalia Possession - In accordance with state law, drug-related devices

(paraphernalia) are prohibited on College premises (including possession in one’s room, on one’s person, in personal belongings, or in one’s vehicle). Paraphernalia may include, but is not limited to, marijuana/crack pipes, bongs, homemade devices used as bongs, rolling papers, roach clips, shredded cigars (blunts), smoke masking devices, and any apparatus containing drug residue. (Level 1, 2, 3)

 

  • Distribution/Intent to Distribute – any sale or distribution (including distribution without financial gain) of controlled or illegal substances or any substances prohibited by This includes sharing of prescription medication. Including being in the presence of or aiding and abetting the possession, sale or use of prohibited, controlled or illegal substances. (Level 3)

 

(See Appendix B for drug law information.)


  1. Dishonest Acts – This includes but is not limited to plagiarism, cheating, or fraud not handled under the academic dishonesty policies in the College Catalog. (Refer to the College Catalog for a detailed description of these items.) Dishonest acts also refer to furnishing false information to a College Official/Employee, the alteration, forgery, or misuse of an official College document, record, or form of identification, and tampering with elections conducted by official College organizations. (Level 1 or Level 2)

 

  1. Disorderly or Disruptive Conduct – This includes any behavior which is disorderly, disruptive, or disturbs the peace. This includes lewd or indecent behavior; any obstruction or disruption of teaching, study, research, administration, conduct proceedings, other College activities, or other non-college activities on College premises. Including, but not limited to, excessive noise; public urination or defecation; horseplay, practical jokes, hiding from university officials, hall sports and general annoyances. (Level 1 or Level 2)

 

  1. Encourage, Influence, or Support an Individual to Violate College Policy – This includes but is not limited to any action on the part of an individual to encourage or coerce another individual to violate a college policy, to include providing support in any way for the individual who violates policy before, during, or following the violation. This may also include any individual who is aware of but takes no action to address a real or potential policy violation. Should a student become aware of a real or potential policy violation, the student shall advise the offender or potential offender that such action is a policy violation, inform a College Official about the violation, and not become a participant in the violation by remaining present when the violation is occurring. (Level 1 or Level 2)

 

8.               Failure to Comply

 

  • Failure to Comply with a College Official/Employee – This includes failure to comply with any reasonable request made by a College Official/Employee in the performance of his/her duties, and the failure to identify oneself/provide a valid college Id to a College Official/Employee when asked to do so. This also involves failing to comply with a summoning (See Residence Life Policies – Identification Cards.) (Level 1 or Level 2)

 

  • Failure to Comply with Education Sanction – This includes failure to comply with the terms of any educational sanction imposed in accordance with the Student Code of Conduct or Title IX Policy (formal or informal resolution). Students must complete any and all sanctions assigned to them by the due date given. A student who does not complete any sanction by the due date and to the satisfaction of the conduct body or Dean of Students will be out of compliance and held “Responsible” for violation this policy. It is the responsibility of the student to notify the conduct body of any extenuating circumstances that would prohibit the completion of a sanction by the due date given. The Dean of Students or designee may take administrative action to either extend the sanction deadline or to impose a new sanction or conduct status, up to and including suspension. This action and new sanction(s) and/or status would be imposed without neither a new conduct conference nor be subject to the regular appeals process. (Level 1 or Level 2 or Level 3)

  1. Failure to Observe Traffic/Parking Regulations – This includes, but is not limited to, improper parking, driving in an unsafe manner, driving at an unsafe speed, etc. Violations of traffic regulations may result in the revocation of parking privileges, subjecting the student’s vehicle to towing at the student’s Traffic/Parking violations are subject to citation – repetitive violations may result in the revocation of campus parking privileges. Vehicles parked in a fire zone will be immediately towed. (Level 1 or Level 2)

 

10.            Fire and Safety

 

  • Arson – This includes starting or attempting to start a fire anywhere on College property, preventing or attempting to prevent the reporting of a fire, or preventing or attempting to prevent the extinguishing of a fire. (Level 3)

 

  • Creating a Safety, Health, or Fire Hazard – This includes, but is not limited to, actions resulting from ‘pranks’, improper disposal of trash, failure to evacuate during a fire alarm (either planned drill or otherwise), etc. (Level 1, 2, 3)

 

  • Abuse of Fire and Safety Equipment – This includes the setting of false alarms, misuse of emergency exits, and tampering with fire equipment, extinguishers, and alarms. This also includes the tampering with, interference of, or damaging of security and safety equipment (cameras, locks, etc.) (Level 1, 2, 3)

 

  • Fireworks - Possession or Use – This includes the possession or use of any article prepared for the purpose of producing a visible or audible effect by combustion, explosion, or detonation, including but not limited to firecrackers, bottle rockets, roman candles, M-80s, etc. (Level 2 or Level 3)

 

  1. Gambling – Illegal gambling or wagering is prohibited on College property or at College- sponsored functions. (Level 1)

 

  1. Gang Activity - This includes any activity which could lead college officials to reasonably believe that such behavior, apparel, activities, acts or other attributes are gang related and would materially interfere or substantially disrupt the college environment or activity and/or educational This may include: wearing apparel of a gang related nature (including but not limited to clothing, clothing accessories, jewelry, hair accessories, tattoos, emblems, badges, symbols, signs), presenting a physical safety hazard to self, students, staff, faculty or other persons on the college campus, communicating either verbally or non-verbally (gestures, handshakes, slogans, drawings, etc.) to convey membership or affiliation in a gang, defacing college or personal property with gang-related graffiti, symbols, or slogans, soliciting others for gang membership. (Level 2 or Level 3)

 

  1. Harassment – This includes harassing, bullying, abusing or threatening another by means other than the use or threatened use of physical force, including, but not limited to, face to face communication, phone call, text message, e-mail communication, or social media outlets (ex: Facebook, Twitter, Snapchat, Instagram, etc.) that includes one or more of the

following: speech or action that in and of itself inflicts injury or tends to incite a disruption, or causes substantial disruption, or reasonably causes fear of great harm, or that interferes with the educational environment or disrupts college programs; speech or actions that interfere with ingress and/or egress on campus, speech or actions which are obscene. (Level 2 or Level 3)

 

  1. Hazing – This includes any act which endangers the mental or physical health or safety of a student or which destroys or removes public or private property for the purposes of initiation, acceptance, admission into, affiliation with, or as a condition for the continued association in a group, organization, or team. The express or implied consent of the victim will not be a defense. (Level 2 or Level 3)

 

  1. Residence Life Policy – Violation of any residence life policy as outlined in the Residence Life Policies section of the Student Handbook including, but not limited to violation of guest policy, violation of visitation policy, possession of prohibited items, violation of noise/quiet hours policy, violation of pet policy, unauthorized room change, or use of tobacco product. These infractions are considered minor in nature, but will detract from the overall atmosphere of the community if they are repetitive. (Level 1 or Level 2)

 

  1. Retaliation – Engaging, encouraging others, or directing others in an adverse action or threat of an adverse action against a complainant, respondent, or any individual or group of individuals involved in the complaint, investigation, and/or resolution of an allegation of a

violation of College’s Student Code of Conduct, Title IX policy, or other College policy; including any individual who attempts to intervene, prevent, or report behavior prohibited by these policies. Retaliation can be committed by an individual or group of individuals, not just a complainant or respondent. Examples of retaliation include, but are not limited to, threats, intimidation, pressuring, continued harassment, violence, or other forms of harm to others. (Level 2 or Level 3)

 

  1. Sexual Harassment, Discrimination, and Misconduct - (See Title IX Policy for the Response Plan for violations of Sexual Harassment, Discrimination, and )

 

  • Sexual Assault – is any sexual act directed against another person, without the consent of the person, including instances where the person is incapable of giving consent. Sexual Assault can occur between individual of the same or different sexes and/or Sexual assault includes the following:

 

  • Rape – The carnal knowledge of a person, without the consent of the person, including instances where the person in incapable of giving consent because of his/her age or because of his/her temporary or permanent mental or physical incapacity.

 

  • Sodomy – Oral or anal sexual intercourse with another person, without the consent of the person, including instances where the person is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental or physical incapacity;

  • Sexual Assault with an Object – To use an object or instrument to unlawfully penetrate, however slightly, the genital or anal opening of the body of a person, without the consent of the person, including instances where the person is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental or physical

 

  • Fondling – The touching of the private body parts of a person for the purpose of sexual gratification, without the consent of the person, including instances where the person is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental or physical incapacity.

 

  • Incest – Sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.

 

  • Statutory Rape – Sexual intercourse with a person who is under the statutory age of

 

  • Non-Consensual Sexual Contact Any sexual contact that occurs without consent [See definition of “Consent”]. Examples of sexual contact include but are not limited to: the intentional touching of a person’s genitalia, groin, breast, or buttocks or the clothing covering any of those areas, or using force to cause the person to touch his or her own genitalia, groin, breast, or buttocks.

 

  • Sexual Exploitation - taking sexual advantage of another person without effective consent. This includes but is not limited to: causing the incapacitation of another person for a sexual purpose; causing the prostitution of another person; electronically recording, photographing, or transmitting intimate or sexual utterances, sounds, or images of another person; allowing third parties to observe sexual acts; engaging in voyeurism; distributing intimate or sexual information about another person; and knowingly transmitting a sexually transmitted infection, including HIV, to another person.

 

  • Sexual Harassment – means conduct on the basis of sex that satisfies one or more of the following: (1) an employee of the Louisburg College conditioning the provision of an aid, benefit, or service on an individual’s participation in unwelcome sexual conduct (commonly referred to quid pro quo harassment); (2) unwelcome conduct determined by a reasonable person to be so sever, pervasive, and objectively offensive that it effectively

denies a person equal access to Louisburg College’ Education Program or Activity; or (3) Sexual Assault as defined in 17.1.

 

  • Sexual Coercion or Intimidation – an unusual amount of pressure or threat to engage in sexual activity. Coercion begins not when one makes a sexual advance, but when one realizes that the other person does not want to be convinced and he or she continues to

  • Intimate Partner and Relationship Violence – This violation includes actions often referred to as Domestic Violence or Dating This includes coercion, abuse, or violence between partners in a personal, intimate relationship. This behavior can be physical, sexual, economic, verbal, emotional, or psychological actions or threats of actions that influence another person. Incidents can occur between current or former romantic or intimate partners who have dated, lived together, or been married. Relationship abuse and violence can occur between persons of the same or different gender.

 

  • Dating Violence – Violence committed by a person (A) who is or has been in a social relationship of a romantic or intimate nature with the victim; and (B) where the existence of such a relationship shall be determined based on a consideration of the following factors: (i) the length of the relationship; (ii) the type of relationship; and (iii) the frequency of interaction between the persons involved in the relationship.

 

  • Domestic Violence – Felony or misdemeanor crimes of violence committed by a current or former spouse or intimate partner of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving grant monies, or by any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction.

 

  • Stalking – Engaging in a course of conduct directly at a specific person that would cause a reasonable person to (A) fear for their safety or the safety or others; or (B) suffer substantial emotional distress. This includes repeatedly contacting another person when the contact is unwanted. The conduct may cause the other person reasonable apprehension of imminent physical harm or substantial impairment of the other person’s ability to perform the activities of daily life. Contact includes but is not limited to unwanted communication (in person, by phone, or by computer), unwelcome gifts or flowers, following a person, and watching or remaining in the physical presence of the other person.

 

(Violations of the Sexual Harassment, Discrimination, and Misconduct policy can be Level 1 or Level 2 or Level 3)

 

18. Theft

 

  • Theft or Attempted Theft – This includes theft/attempted theft of property belonging to the College, a member of the College community, or a guest of the College or College community. Included in this policy is the removal of College property from its designated place (i.e. removal of lounge furniture to a student’s room or removal of dinnerware from the cafeteria). (Level 2 or Level 3)

  • Theft or Abuse of Information (Soft or Hard Copy) – This includes but is not limited to the unauthorized entry into a file to use, read, or change the contents or for any other (Level 1or Level 2)

 

19.  Unauthorized Entry

 

  • Unauthorized Entry into College Facilities – This includes the use/entry of College facilities without proper prior approval from the appropriate college official. This policy includes breaking into a college facility or using a door access card that does not belong to the student themselves. (Level 1 or Level 2 or Level 3)

 

  • Unauthorized Entry into a Residence Hall Room – This includes entry, with or without force, into a residence hall room not assigned to a student and without the permission of a student assigned to the room or by a College Official authorized to grant entry into the (Level 1 or Level 2 or Level 3)

 

  1. Unauthorized Possession, Duplication, or Use of College Keys or Student ID – This includes the possession of unauthorized keys (including possession of room keys/cards not issued to holder). Students are reminded that keys/ID cards are not to be given to anyone else for any reason. (Level 1 or Level 2 or Level 3)

 

  1. Vandalism – This includes the willful intent of destruction, defacement, or damage or attempted damage to property belonging to the college or any member of the college community or guest, including, but not limited to: defacing structures, bulletin boards, equipment and facilities; parking/driving on grass and sidewalks; grinding or rail sliding with skates or skateboards; littering; and removing window (Level 1 or Level 2 or Level 3)

 

  1. Violation of any Federal, State, or Local Law – This includes any Federal, State, or Local law not specifically covered in the Student Code of Conduct or College policies. For violations that involve local, state, and/or federal law, conduct decisions and sanctions issued by Louisburg College are separate and distinct from any legal action taken by the As the Louisburg College Conduct system operates under the guidelines of ‘preponderance of

evidence’ (see Conduct Procedure: Evidence), it is possible to be found not guilty or have the case dismissed in the courts and be found responsible in the Louisburg College Conduct system. (Level 1 or Level 2 or Level 3)

 

23.  Weapons

 

  • Lethal Weapons Possession/Use – This includes the possession or use of weapons, including but not limited to explosives, firearms, ammunition, knives (including pocketknives of any size), brass knuckles, any implement capable of inflicting serious bodily injury, or dangerous chemicals are prohibited on the College premises, including in one’s room, on one’s person, in personal belongings, or in one’s Federal and state laws regarding weapons and firearms will be observed and enforced. (Level 3)

  • Non-Lethal Weapons – Possession/Use – This includes the possession or use of projectiles that may result in direct or indirect injury. This may include but is not limited to: slingshots of all types, water balloons, water guns, paintball guns, slingshots, air soft guns, Pepper spray/mace is permitted as a tool for safety. However, if used in an offensive manner/not in self-defense, it is considered a non-lethal weapon subject to this policy. (Level 2 or Level 3)

 

Residence Halls and Rooms

Students are responsible for all activities taking place in their residence hall room, whether they are present or not. They are responsible for any items found in the room, whether they are present or not. Also, a student who is a guest in another room is responsible for the items present and activities that occur in the room where they are present. Therefore, it is incumbent upon each student to be aware of his/her surroundings to ensure he/she is not a party to any violations.

 

Social Media

Social media sites can be effective tools for exchanging information. Louisburg College embraces and strives to uphold the freedoms of expression and speech guaranteed by the First Amendment of the U. S. Constitution and the state Constitution. However, any online behavior that violates the College’s Student Code of Conduct which is brought to the attention of any College official may be treated as any other violation of the Student Code of Conduct. The College reserves the right to address such violations through the Student Conduct Process when the incident involves endangering the lives of others or self, or incidents of an extreme nature. Students should remember that any information or behavior exhibited or shared on social media sites could affect membership in clubs, organizations, and work study positions on campus as well as internships and jobs outside of Louisburg College.

 

Solicitation

Solicitation of employees and students on Louisburg College premises by or on behalf of any business, club, society, or organization is strictly prohibited. This prohibition applies to employees, students, and those not affiliated with the College, and covers solicitation of any form, whether for membership, subscriptions, sales, or any payment of money. Limited exceptions may be granted by submitting a formal request stating the organization, contact person, reason for solicitation, and methods of solicitation employed to the Office of Student Life. Additionally, residence hall rooms are private dwellings and may not be used to operate a business enterprise of any type. Students should immediately report any solicitation to the Office of Student Life.

 

Student clubs and organizations may schedule programs involving fundraising with the consent of the Office of Student Engagement.


 

Purpose

The College recognizes that every person makes mistakes. As adults and responsible citizens, we are responsible for the decisions we make and the consequences of those decisions, whether positive or negative. The student conduct process is intended to give students the best opportunity to learn from their decisions and resultant actions which may have violated College policy. The purpose of the student conduct process is to educate, not to punish. The College believes learning takes place throughout the campus and during every part of a student’s life. If a student’s behavior violates College policy, that experience provides an opportunity for the student to understand and accept there are consequences to his/her actions, reflect on how he/she made decisions that lead to those actions, and determine how he/she will learn and grow from the experience. The student conduct process facilitates this learning process.

 

Every member of the Louisburg College community deserves respect, safety and security, and freedom from undue distractions in the pursuit of education and participation in college and social activities. To this end, the student conduct process will address issues of student conduct and behavior that may be harmful or disturbing to other students, college personnel, or college and community property.

 

It is the intent of the student conduct process to handle each violation of the Student Code of Conduct in an individual manner. The system is designed to treat each student fairly and consistently, while acknowledging that each situation is different and similar violations may require different outcomes.

 

Student Conduct Process

The student conduct process includes several phases and is directed out of the Office of Student Life. The phases described below are general descriptions of a typical process and not inclusive of every case, as each case is unique. The typical phases in the process are: the complaint; an investigation; notice of charges and summons given for hearing; and notice of findings and

conference outcomes. A case is considered closed if the respondent is found “not responsible” of all violations or when all educational sanctions are complete.

 

Complaint

Any member of the college community may file a complaint against a student for violations of the Student Code of Conduct. Complaints may be verbal or in writing. A written complaint should be directed to the Office of Student Life (Davis 105) or emailed to the Head of Student Conduct. A verbal complaint may be made to a staff member in the Office of Student Life. A report created by Student Life staff (i.e. Community Directors, Resident Advisors, and Campus Safety and Police) is considered a complaint. Any complaint should be submitted as soon as possible after the event takes place.

 

Investigation

Upon receipt of the complaint, the Head of Student Conduct may investigate to determine if there is a reasonable suspicion of any violations of policy by the respondent(s). This


could include, questioning students, gathering statements, reviewing evidence, or interviewing witnesses. Campus Safety may also assist in investigations where appropriate. If it is determined there is a reasonable suspicion of a policy violation, the Dean of Students or designee will determine which policies were possibly violated and assign the complaint to be heard by the most appropriate conduct body. If deemed appropriate, the Head of Student Conduct may decide to use alternative measures to the conduct process to resolve complaints. (See Alternative Measures to the Conduct Process).

 

Notice of Charges and Conference

The respondent (the student named as possibly violating policy) will receive notification of the date and time for the student to meet with the Head of Conduct for this hearing. This notification will be sent in a reasonable amount of time prior to the hearing. This notice will be communicated via campus email. Students are strongly encouraged to check their email daily.

 

NOTE: At the time of the conference, if a student is not enrolled (taking classes) in the College, conferences may still be conducted and students requested to participate. This includes when a student withdraws from the college prior to the completion of the Student Conduct Process. If a conference cannot be conducted or the Head of Student Conduct decides to defer the conference, the respondent’s Student Conduct Record will reflect the pending conduct violation. The respondent will be required to have the case resolved through the Student Conduct Process prior to readmission to the College. Additionally, this information may be communicated to other schools the respondent is considering attending when records are requested and authorized to be released.

 

Summary Resolution

Summary resolution occurs when the respondent accepts responsibility for all alleged violations. This acceptance must be either in writing and signed by the student or received directly from the student’s own campus email account. The respondent would have a meeting with a Student Life staff member to have an educational conversation about the incident and discuss the outcomes that would be assigned to the student.

 

Conduct Conference

There are two types of conduct conferences, an administrative conference and a College Conduct Board conference [see Conduct Bodies and Conferences for descriptions]. The conference will consist of the respondent, the complainant, the conduct body, and any relevant witnesses. Most often, the incident report initiated by a college official will stand as his/her statement, but there may be other witnesses that the conduct body deems appropriate and relevant. Respondents will have an opportunity to share their side of the incident and to question any witness. Questioning will be halted if it becomes abusive or repetitive. In conferences involving more than one respondent, the conduct body may permit the conferences concerning each respondent to be conducted either separately or jointly.

 

NOTE: The respondent may bypass the conference by accepting Summary Resolution.


Evidence

The standard of proof used by Louisburg College for proving violations is by a preponderance of the evidence. This means that the evidence presented must prove that it is more likely than not that the student violated the policy. A student’s prior conduct record is not considered when determining responsibility. However, it is considered in determining educational sanctions and conduct status for students found responsible for a violation.

 

Notification of Findings and Conference Outcome

Respondents will receive written notification of the outcome of the conference and of educational sanctions and conduct status (if any). In addition to written notification, an in person or phone meeting may take place to deliver the outcome. Parents/guardians of dependent students receive written notification of the outcome via mail if there is a finding of responsibility.

 

Complainants or victims of a crime of violence or a non-forcible sex offense are allowed by law to request (in writing) and receive notification of a conference outcome for any conduct proceeding against a student who is the alleged perpetrator of such crime or offense. If the victim is deceased, this information will be provided, upon request, to the next of kin of the alleged victim.

 

Conduct Bodies and Hearings

A respondent who challenges an alleged violation will have one of two types of conferences. The type of conference the respondent has depends on the severity of the possible outcome if they are found responsible. The conduct body, which may be an individual or group of individuals, are trained in the conduct policies and process and believe in the educational value of the conduct process. Conferences are designed to determine what was more likely than not to happen during an incident as well as help those involved learn and grow from the incident.

 

Administrative Conference

The administrative conference occurs when the respondent wishes to challenge one or more alleged violation(s) but is not facing suspension or expulsion as a possible outcome if found responsible.

 

  • The conduct body is typically one college administrator who has been trained in the student conduct policies and process.
  • The conduct body will conduct a conference to determine
  • A student is not required to attend the conference, but is strongly encouraged to do If the student does not attend, the conference will be conducted in absentia and decisions will be based on all available information. It is a student’s responsibility to regularly check his/her campus email account and therefore a student who misses a conference because they did not read their notice cannot be used as an excuse for missing the conference.
  • The conference is intended to be educational and may include a conversation on how the student is doing in classes, activities, in the residence halls, and life in general. Though these factors may not determine if the respondent is responsible, it will help the conduct body and respondent understand the full impact the incident has had on them and the community.

  • The respondent will have the opportunity to discuss his/her perspective on the incident, accept or not accept responsibility for each alleged violation, and ask and answer questions about the incident.
  • A respondent may present witnesses or statements from If the respondent has witnesses, they should alert the conduct body no later than one (1) business day before the conference and have the witnesses provide written statements to the conduct body prior to the conference. [see Witnesses]
  • The respondent may have an advisor present during the [see Conduct Conference Advisor]
  • Following the conduct conference, the conduct body will decide if the respondent is responsible or not responsible for each If responsible, the conduct body will assign appropriate outcomes. [see Conference Outcome]

 

College Conduct Board Conference

The College Conduct Board meets when the respondent wishes to challenge one or more alleged violation(s) AND the outcome for responsibility could result in suspension or expulsion from the college. All College Conduct Board conferences are recorded.

When time constraints and other factors make convening the College Conduct Board impractical (i.e. beginning and end of the semester, Summer Sessions, etc.), these cases will be heard by one or more trained administrator(s) selected by the Head of Student Conduct.

Cases that involve violations of the Sexual Harassment, Discrimination and Misconduct policy will handle per process outlined in the Sexual Harassment, Discrimination and Misconduct Policy (Title IX Policy).

 

The following describes the College Conduct Board:

  • College Conduct Board members are College students, faculty, and staff trained in the student conduct policies and Members are volunteers and will be selected by the Head of Student Conduct.
  • When a College Conduct Board conference is necessary, three (3) College Conduct Board members will comprise the College Conduct Board for that conference unless it is determined that the case will be heard by one administrator selected by the Head of Student Conduct. These three (3) members are selected by the Head of Student
  • A quorum is met when three (3) College Conduct Board members are selected and present. The members may be any combination of faculty, staff, or students.
  • One College Conduct Board member will serve as the Chair for each conference and will fully participate in that conference with the additional responsibilities to conduct the conference, maintain order, and adhere to the student conduct process during the conference. The Chair will also call for and collect the votes of each member during the deliberation process.
  • Each member of the College Conduct Board in the conference will have one vote, including the Chair.

  • Though consensus for a responsible finding is preferred, only a simple majority of the Board is required to find the respondent responsible for each alleged violation.
  • Members who believe they have a conflict of interest in a case they have been assigned to hear should notify the Office of Student Conduct of that conflict in order to be replaced by another board member. A member who knows a respondent, claimant, or witness or who may have general knowledge of the incident does not necessarily have a conflict of interest with the case. A member must decide if he or she is able to be fair and impartial when listening to the evidence of the case and making a decision on responsibility.
  • The Office of Student Conduct will determine who will serve as the administrator for the conference. This person may be present during the conference and deliberations. Their role may include, but not limited to; setting up the conference space; directing witnesses when to enter the conference; maintaining recording equipment; answering questions which clarify policies and procedures; and helping facilitate deliberations. The administrator does not have a vote nor do they share information with the board members which is known to him/her of the student or the case which was not presented during the conference for the purpose of deciding responsibility. The administrator may share information on the respondent’s conduct history, academic record, and other relevant information when/if deliberations on appropriate educational sanctions and conduct status is taking place.

 

The following is an example of the process during a College Conduct Board conference. As each case is unique, each conference’s process may differ.

 

  1. The Chair calls the conference to order and notes the day, date, and time of the conference and informs participants that the conference is being
  2. The Chair will introduce all participants, including the Head of Student
  3. The Chair will inquire if the respondent has read all reports associated with this case (the report is included in the Notice of Charges and Conference).
  4. The Chair will state alleged Respondent is allowed to agree or disagree regarding responsibility for each violation
  5. The Chair recognizes the complainant(s) (if the College issued the complaint, there may not be a complainant present) and allows each complainant to make an opening statement (statements should be related to the incident).
  6. The Chair recognizes the respondent and allows each respondent to make an opening statement (statements should be related to the incident).
  7. The College Conduct Board members may question the complainant and
  8. Witnesses, if any are brought into the conference individually to present their statements. The complainant(s), respondent(s), and College may present witnesses who have knowledge of the incident. [see Witnesses] The College Conduct Board members, the complainant(s), and respondent(s) may ask questions of each Each witness is dismissed after questions are completed.
  9. Any evidence collected by the College will be
  10. The College Conduct Board members may ask any final
  11. The complainant(s) may make a closing
  1. The respondent(s) may make a closing
  2. The Chair will end the conference and the respondent(s), complainant(s), and advisors will be dismissed. The administrator will meet briefly with each respondent and complainant to set up a time to deliver the outcome.
  3. The College Conduct Board members will enter closed deliberations for its

The College Conduct Board’s deliberations are closed and deliberations are not recorded. Conference Outcomes

A student found responsible for a violation of a policy will be assigned a conduct status and educational sanction(s). Additionally, notification of the outcome will be given to appropriate individuals as described below. Each student’s case is decided based on its own merit and the conduct body has the authority to adjust a status and/or sanction under extenuating circumstances.

 

For violations that involve local, state, and/or federal law, conduct decisions and outcomes issued by Louisburg College are separate and distinct from any legal action taken by the courts. As the Louisburg College Conduct system operates under the guidelines of ‘preponderance of evidence’ (see Student Conduct Process: Evidence), it is possible to be found not guilty or have the case dismissed in the courts and be found responsible in the Louisburg College student conduct process.

 

Conduct Status

The following are each considered a conduct status, from least severe (Written Warning) to most severe (Expulsion). A student found responsible for violating a policy will be placed on one status. A student may be placed on any status regardless of his/her previous conduct history, or lack thereof, and which is the most appropriate status in relation to the policy found responsible for violating.

Being found responsible for a subsequent violation may result in being placed on a more severe status. A Conduct Status may be appealed in accordance with the Appeal process outlined in the Student Conduct Process section.

 

  1. Written Warning: Written warnings are issued to warn students that further misconduct may result in more severe conduct status or higher level educational sanctions. Since a student’s conduct history is cumulative, a student who is on a Written Warning status and allegedly violates the Student Code of Conduct may have the violation handled as if it were a higher level than listed in the Student Code of Conduct (i.e. a second Level 1 Alcoholic Beverages violation may be handled like a Level 2 case). Written Warnings are in place for an indefinite amount of time. (Level 1)
  2. Conduct Probation: Conduct probation may be issued for any violation of college Conduct probation is for a specified period of time. Any violation that occurs during this probationary period will result in a more severe sanction up to and including separation from the college. (Level 2 or Level 3)
  1. Suspension/Deferred Suspension: Suspension indicates a separation of a student from the College for a specified time, after which the student may apply for readmission to the

College. The effective start and end date of the suspension is determined by the conduct body. The student will be eligible to apply for readmission and be re-enrolled after the end date. Applications for readmission are not guaranteed. If a suspension is put in place immediately, the student is typically given 24 hours to remove themselves and their belongings from campus housing, unless the Vice President for Student Life or designee

deems that the student’s presence on campus during that time would be detrimental to the student or campus community. The student is expected to take care of financial and academic matters as well as personal belongings during that time. A suspension may also be deferred until a later date, typically the day after the last day of the current semester. The conduct body may determine that the student’s conduct was severe enough to warrant a separation from the college, but there are mitigating circumstances to allow the student to continue being enrolled for the current semester. A student on Deferred Suspension may attend classes, activities, and events on campus (unless additional sanctions limiting participation are assigned by the conduct body). If a student is found responsible for violating College policy while on Deferred Suspension, he/she will be immediately suspended (or expelled, if decided by the conduct body) from the College. While on suspension, a student is considered persona non grata and may not be on Louisburg College property or attend events sponsored by the College. A student not adhering to this persona non grata policy will face legal implications, including arrest. The student is considered persona non grata until he/she re-enrolls in the College. (See the Trespass (persona non grata) (Level 3)

 

  1. Expulsion: Expulsion is the permanent separation of the student from the College and its premises. It is the most severe status that the college imposes. An expulsion is effective immediately upon communication to the student. At the time of expulsion, the student is given up to 24 hours to remove themselves and their belongings from campus housing, as deemed appropriate by the Vice President for Student Life or designee. The students is expected to take care of financial and academic matters as well as personal belongings during that time. An expelled student is considered persona non grata and no longer allowed to be on Louisburg College property or attend events sponsored by the A student not adhering to this persona non grata policy will face legal implications, including arrest. (See the Trespass (persona non grata)) (Level 3)

 

Suspension/Expulsion at Louisburg College: There are multiple ways a student could be separated from Louisburg College. If any of the following apply, a suspension or expulsion could occur:

  • Being found responsible for a Level 3 violation of any kind;
  • Being found responsible for multiple violations in one incident or over the course of several incidents;
  • Being found responsible for a second controlled substances violation; and/or,
  • Failure to comply with an educational sanction by the due

 

Educational Sanctions

The following are possible sanctions that correspond to the three levels of student conduct violations at Louisburg College.


  • CHOICES and ARC Workshops: This sanction may be imposed on any student in violation involving use or possession of a controlled substance or This series of workshops is aimed at educating students on the effects of drugs and alcohol on the human body. (Level 2 or Level 3)
  • Counseling Referral: A counseling assessment may be required in an effort to help the student address issues he/she may be facing. The student may utilize counseling services available at Louisburg College or, at the student’s own expense, through other licensed mental health care Proper release paperwork must be signed by the student to allow the Office of Student Life to verify the assessment has taken place. The counselor may recommend further sessions with the student and it is the choice of the student whether they continue with those services. (Level 1 or Level 2 or Level 3)
  • Education Workshop: The College offers several educational workshops that aim at educating students about certain topics, including conflict management, anger issues, and decision making. (Level 1 or Level 2 or Level 3)
  • Loss of Privileges: A student may forfeit certain privileges for a specified amount of time due to a failure to properly utilize those privileges. Examples of privileges include but are not limited to: housing, visitation; parking; participating in campus activities, intramurals, athletic events; and utilizing campus facilities. (Level 2 or Level 3)
  • Restitution: The student is required to make payments to the College or other persons, groups, or organizations for damages incurred as a result of an act of prohibited conduct. Any restitution assessed to student accounts must be paid in full prior to the release of grades or transcripts. Unpaid restitution is subject to collections as allowed by law. Students should note that financial aid cannot be used to pay restitution assessed due to a student conduct action. (Level 1 or Level 2 or Level 3)
  • Restorative Justice: A restorative justice experience will focus on restoring to the victim what was taken and/or repairing harm imposed on a community. The victim could be an entire community or specific students, staff or faculty. Examples of restorative justice include restorative justice circle (discussion between the student and victims), community service related to nature of the incident (up to 40 hours), community commitment, presenting a program related to the nature of the incident, establishing a mentoring relationship with a faculty or staff member, or shadowing staff/faculty during specified (Level 1 or Level 2 or Level 3)
  • Written Reflection: This sanction may be imposed on a student with an expectation that the student will take time to reflect on their choices and the consequences associated with those choices through written reflection. (Level 1 or Level 2 or Level 3)

Conduct Fee

Each student who is found responsible for violating a policy will be assessed a conduct fee in the amount of $20. It is important to understand that this fee is viewed as a part of the overall sanction and failure to pay the fee will be viewed as a Failure to Comply with Educational Sanction [see Student Conduct Policies]. This fee is to offset administrative costs associated with the student conduct process. Fees assessed to student accounts must be paid in full prior to the release of grades or transcripts. Unpaid fees are subject to collections as allowed by law. Students should note that financial aid cannot be used to pay fees assessed due to student conduct action. The Conduct Fee is not grounds for appeal as outlined in the Student Conduct Process: Student’s Rights in Conduct Process - Appeals.

 

Notification

In the event a student is found responsible for violating a policy, the following people could be notified: Parents/Guardians (dependent students only), Academic Advisor, Community Director (residential students only), and other need-to-know Louisburg College faculty and staff.

Notification is not considered a sanction and is not grounds for appeal as outlined in the Student Conduct Process.

 

Student’s Rights in the Conduct Process

The following are rights each student has during the conduct process; they are neither inclusive nor absolute. In each case, the student is responsible for invoking each right and following the policies and procedures outlined. A student’s failure to use one or all of these rights does not constitute a deviation of the student conduct process. These rights are designed to help the student through the process and assist the conduct body and College make the best decision in each case.

 

Accommodations

The conduct body may accommodate concerns for the personal safety, well-being, and/or fears of confrontation of the complainant, respondent, and/or other witnesses during the conference by providing separate facilities, and/or by permitting participation by telephone, skype, video conferencing, videotape, audio tape, written statement, or other means as determined appropriate in the judgment of the Dean of Students or designee.

 

If a student participating in the conduct conference requires reasonable accommodations under the Americans with Disabilities Act, they should notify the Director of Student Advocacy and Accountability in a reasonable timeframe after receiving notification of the conference date and time and prior to the start of the conference. All attempts will be made to make reasonable accommodations.

 

Appeal Process

Both the complainant and the respondent have the right to appeal any decision made by the conduct body.

In order for an appeal to be considered, it must first meet one of the following criteria:


  1. Information is now available that was not available at the time of the initial
  2. A procedural error occurred during the student conduct

Dissatisfaction with the outcome of the conference is not acceptable as the basis for an appeal.

 

Appeals:

  • Must be in writing and submitted via the respondent’s campus email account to the Dean of Students or Vice President of Enrollment.
  • Students must file the written appeal within three (3) business days from the date of the decision (i.e. the decision was delivered on Thursday, the appeal must be received no later than the following Tuesday, assuming a normal business week).
  • Appeals must state the criteria used for the basis of the appeal and provide relevant information/documentation to support the appeal.

 

For appeals of decisions made as a result of an administrative conference:

  • The Dean of Students or Vice President of Enrollment shall review the written appeal to determine if it meets one of the stated criteria for an appeal.
  • If the appeal is not based on one of the above criteria, the Dean of Students or Vice President of Enrollment shall notify the student of such and deny the
  • If the appeal meets criteria, the Dean of Students or Vice President of Enrollment will deliver a decision within two (2) business days in writing via email to the
  • In cases where the Dean of Students or Vice President of Enrollment has a conflict of interest, the President will review the appeal.

 

For appeals of decisions made as a result of a College Conduct Board conference or decisions that resulted in suspension or expulsion:

  • The Dean of Students or Vice President of Enrollment shall review the written appeal to determine if it meets one of the stated criteria for an appeal.
  • If the appeal is not based on one of the above criteria, the Dean of Students or Vice President of Enrollment shall notify the student of such and deny the
  • If the appeal meets criteria, the Dean of Students or Vice President of Enrollment have the option to convene the College Review Board.
  • The members of the College Review Board can include the following:
  • One representative from the faculty appointed by the Vice President for Academic Life
  • The Registrar
  • One staff member appointed by the President
  • The College Review board could elect to have a representative from the Office of Student Life present to present findings from the conduct body.
  • The Dean of Students shall serve as a non-voting chair of the
  • Three committee members are required for a quorum for all
  • The College Review Board shall meet within three (3) business days to consider and decide on the appeal.
  • The College Review Board shall consider all documentation and information from all applicable sources in reaching their decision.
  • The College Review Board will not rehear the case, but will use available information to determine if the appeal has merit.
  • A decision to grant an appeal shall be on the basis of a
  • Upon reaching a decision, the Dean of Students shall within two (2) business days notify the student and applicable offices of the decision via email.
  • The decision of the College Review Board is final in all

 

Case Counselor

A representative of the Office of Student Life will be assigned as a case counselor for each respondent. The Notice of Charges and Conference will list who the respondent’s case counselor is. Respondents may set an appointment with their case counselor to review the student conduct process, the student’s rights, assist in preparations for the conference, and answer any questions that the student may have. The case counselor will not hear the case or make judgements/predictions on possible outcomes.

A complainant may also request a case counselor by contacting the Dean of Students or designee.

 

Conduct Conference Advisor

Complainants and respondents are allowed to have a faculty or staff member or an actively enrolled Louisburg College student serve as an advisor during the conduct conference. The advisor cannot have another role during the conduct conference (i.e. respondent, complainant, or witness). During the conference, the advisor will be seated next to the complainant or respondent they are advising. The respondent/complainant and advisor may speak quietly to each other during the conference; however, the advisor may not ask questions to any other participants, including the conduct body, witnesses, other complainants, or other respondents. The advisor cannot speak for the respondent or complainant. Their primary role is to support the complainant or respondent.

Parents/guardians and attorneys are not allowed to attend conduct conferences.

 

Witnesses

The complainant, the respondent, and the College may arrange for witnesses to present pertinent information at the conference. Witnesses must have pertinent, first-hand knowledge of the incident. As such, character witnesses are not allowed at any conference as they do not contribute to an understanding of the incident.

If the respondent or complainant has witnesses, they should:


  • Provide the name and contact information for each witness and how they relate to the incident to the Office of Student Conduct at least one (1) business day prior to the conduct The Office of Student Conduct will try to arrange the attendance of witnesses who are members of the college community, if reasonably possible.
  • Have each witness provide a written statement, either a signed handwritten letter or from their own campus email account. Statements should give a complete account of their knowledge of the incident. Statements should be submitted to the Office of Student Conduct at least one (1) business day prior to the conduct conference.
  • Ask each witness to be available from the start time of the conference through at least 30 minutes after for administrative conferences and one hour after for College Conduct Board conferences. Students should not miss class to be a witness in a

 

During the conference, witnesses will provide information to and answer questions from the conduct body. Questions may be suggested by the respondent and/or complainant to be answered by each other or by other witnesses. These questions will be asked to the Chair or administrator and then relayed to the other participant, rather than to the witness directly. This method is used to preserve the educational tone of the conference and to avoid creation of an adversarial environment.

The college may also arrange to have witnesses’ present information at the conference. Faculty and staff may be asked to be a witness during a conference, but their obligations may not allow the time to attend the conference. Written statements will be accepted from faculty and staff in these cases. A staff member involved in the investigation of an incident may use the report they submitted as their witness statement.

 

Alternative Measures to the Student Conduct Process

The Office of Student Life recognizes that there may be incidents when, in the best interests of those involved and/or the community, the formal Student Conduct Process may not be appropriate or necessary; however, the behavior and decisions of those involved should be addressed in order for all to learn and grow from the incident. In these cases, the following options are available to the Office of Student Life to address these concerns.

 

Amnesty

Students are encouraged to exercise their ethical responsibility to assist others who are in need, especially in emergencies. The amnesty policy encourages students to seek immediate medical assistance for themselves or others whenever there is a concern about extreme intoxication, alcohol poisoning, drug overdose, and/or sexual misconduct that threatens someone’s health and safety.

 

When a student requests medical assistance (for self or someone else) because that individual has consumed too much alcohol or drugs and/or is at risk for being a victim of sexual misconduct, neither student will be subject to Student Conduct proceedings for the consumption. Amnesty does not preclude Student Conduct proceedings for other violations of College policy, nor does it protect


intoxicated students from actions taken by local, state, or federal authorities, except where students may be protected by law. Additionally, A student who reports sexual misconduct will not be subject to conduct proceedings for his/her own personal consumption or possession of alcohol at or near the time of the incident, provided that the consumption or possession did not place the health and/or safety of any other person at risk or violate additional College policies. When seeking immediate medical attention, contact 911 (or 9-911 if calling from a college phone), then contact Campus Safety at (919) 497-3400 (or ext. 3400 if calling from a college phone). First responders will determine the next steps in providing assistance, and Campus Safety will report the name of the student needing attention and any students witnessing the incident to the Dean of Students for any follow-up deemed necessary by the Dean of Students.

 

When deemed appropriate, the amnesty policy is an option, not a requirement, for students involved in the incident. If a student decides to accept this option, in lieu of the student conduct process and following the receipt of the report by the Dean of Students, the following procedures will be implemented:

 

  • Any student in the incident will be required to meet with the Dean of Students or his/her designee to discuss the The Student Life Office will contact the student to arrange the meeting.
  • Following the meeting with the Dean of Students, the student requiring medical attention must meet with the Director of Counseling Services or designee for an informal alcohol/drug assessment. The student must complete the assessment and any resulting treatment or educational recommendations by a deadline specified by the Dean of Students in consultation with the Director of Counseling Services or designee.
  • The student meeting with the Director of the Counseling Center will be required to sign a release allowing the Director of the Counseling Center or designee to communicate with the Dean of Students. This release will be limited as to protect the student’s confidentiality as much as possible. The student will be asked to give permission for the Director of Counseling Services or designee to disclose whether or not the assessment and any resulting recommendations have been completed.
  • The failure of a student to attend the meeting with the Dean of Students and/or complete the assessment or resulting treatment or educational recommendations from the Counseling Center may result in a referral to the Dean of Students for further

 

Educational Conversations/Restorative Justice

In some instances, typically in first-time low-level violations, the Office of Student Conduct may attempt to resolve complaints and alleged violations of the Student Code of Conduct through Educational Conversations or Restorative Justice practices. These initial attempts at resolving issues would not be considered sanctions, as they would happen before any official process in the conduct system. Participation from all involved parties would be voluntary. If a resolution is successful, involved students would not have any violations or sanctions placed in their Student Conduct Record. However, if the Office of Student Conduct determines that a resolution was not achieved or


all parties do not wish to participate, the Office of Student Conduct reserves the right to resolve any complaints through the most appropriate method.

 

Summary Actions Taken by the College

At times, the College may have to take actions to mitigate risks to individuals and/or the community. These actions are not considered outcomes or sanctions. Their issuance is not to be used as evidence during any conduct conference to determine a student’s responsibility for violating a policy. Because of the possible impact on a student’s status and accessibility to college resources and activities, each action is considered carefully before being implemented.

 

Temporary Removal from Campus

At the sole discretion of the Dean of Students or designee and to help ensure the safety and well- being of the College Community, the College may impose Temporary Removal from Campus for a student who is suspected of (1) violating the Student Code of Conduct and (2) the student’s presence is viewed as a threat to the college community, property, and/or disrupting normal college functions. Student Conduct proceedings shall be scheduled as soon as practical following the temporary removal from campus.

 

A temporary removal from campus:

  • Becomes immediately effective without prior notice;
  • Means that the student is persona non grata (see Trespass (persona non grata) below) and not allowed to be on property owned or controlled by Louisburg College at any time until the case has been resolved through the Student Conduct Process or the accusation has been dismissed upon Exceptions may granted by authority of the Dean of Students. The student is permitted to return to campus for the purpose of participating in a student conduct conference;
  • Means a student shall be ineligible to attend The student may contact his/her instructors via email/telephone to request assignments during this period;
  • Is not an outcome of the conduct process nor a conduct status. Due to the impact this action may have on a student’s academics, the student’s instructors will be notified as well as other need-to-know staff. To ensure the student’s wellbeing during the temporary removal from campus, the student’s parent/guardian, if a dependent, will be contacted;
  • Shall not be used as evidence in any conduct conference;
  • Is in effect until the Dean of Students or designee communicates otherwise or the student has had a conduct conference on the related matter.

 

No Contact Orders

The Dean of Students or designee may determine, either in her/his assessment of a situation or at the request of an individual, that two or more individuals should no longer have contact with each other in order to maintain a safe environment, promote civility, and for the general well- being for those individuals and/or the campus community. In those cases, a “No Contact Order” may be issued verbally and/or in writing between a student and other members of the Louisburg College community, including others students, faculty, or staff.


A no contact order:

  • Between students is always mutual, that is two-
  • Between student(s) and faculty, staff or other nonstudents prohibits the student(s) from communicating with each other and with the specified faculty, staff or other
  • Does not require agreement or even prior notice to either or all
  • Can be issued prior to or as a result of a conduct conference, or entirely outside of a student conduct process for a specified or unlimited duration of time.
  • Prohibits all forms of communication between designated students or from designated student(s) to specified faculty, staff, or nonstudent(s), direct or indirect, written, electronic (including all forms of social media) or through a third party (i.e. friends, family).
  • Are not similar to court imposed restraining orders and do not guarantee that designated parties will avoid sightings or passing interactions on the campus or in the local community.
  • May restrict a student from parts of the campus where he/she would not have to engage in required academic activities.
  • Does not become part of a student’s conduct record unless the student violates the order as determined through the student conduct process.
  • Is not considered an outcome nor a conduct
  • May not be used as evidence during a conduct conference, unless the alleged violation is failure to comply with the same “No Contact Order”.
  • Is in effect until the Dean of Students or designee communicates

 

Students who are concerned about personal safety should contact Campus Safety at 919-497- 3400.

 

Trespassing (Persona Non Grata)

As a private institution, Louisburg College reserves the right to consider any individual persona non grata and issue a ‘no trespassing’ order to any person whose presence it deems unsuitable.

Subsequent trespassing on Louisburg College premises will result in legal action. All College property is private property.

 

Any student who is under suspension, expulsion, or whose enrollment has been terminated by Louisburg College for any student conduct or academic reason may not be present on College premises or at a College-sponsored event at any time during the period of suspension/expulsion without prior written approval from the Dean of Students or designee . Any student who has been removed from the residence halls may not visit the residence halls or vicinity while in commuter status. Students violating these policies will be issued a trespassing warning and will further jeopardize their standing with the college.


Parent/Guardian Involvement

The College understands and values the unique and special relationship that can exist between parents/guardians and their students. The College desires to foster free and open communication with parents/guardians. Developmental and legal issues guide the College as it relates to communication and involvement with parents/guardians and students in resolving potential conflicts and situations. Any student enrolled in the college, regardless of age, is no longer considered a minor from an educational standpoint. The Family Educational Rights and Privacy Act (FERPA) clarifies and limits the amount of information a college is allowed to share with anyone, including parents/guardians, regarding any student.

During the course of a students’ college experience, there is always the possibility of an incident occurring that requires intervention and decision-making by an appropriate college official.

Louisburg College encourages parents/guardians to communicate with their students about their college experience in a healthy way, while realizing that this communication could be different than when the student was in high school. With any college experience, students see this as a way to gain more freedom. Louisburg College would encourage parents/guardians hold regular conversations on academic course work, involvement in clubs and organizations, relationships with friends and roommates, and how they are enjoying their college experience. Additionally, Louisburg College would encourage parents/guardians to talk with their student about what information is expected to be shared and what information can be distributed to them by the college.

Louisburg College encourages parents/guardians to contact the college with any questions or concerns. We want to make sure that each and every student has an amazing college experience as we are building those strong foundations so that students may move forward into a great future.

 

 STUDENT CONDUCT RECORDS                                                          

 

Student conduct records are maintained in the Office of Student Life for a period of five years. The provisions of the Family Educational Rights and Privacy Act govern accessibility to these records.

Student Conduct records are personal and confidential. Students may inspect their records during normal working hours. College officials who have professional justification for such information may also inspect these records. Students should also be aware that institutions to which they may apply typically request a conduct report on potential students to help determine whether or not to admit that student. The college does not provide copies of video or audio recordings of conduct conferences for students.

 

SEX DISCRIMINATION AND HARASSMENT POLICY

AND TITLE IX SEXUAL HARASSMENT GRIEVANCE PROCEDURES 

IMPORTANT INFORMATION FOR INDIVIDUALS WHO MAY BE VICTIMS OF SEXUAL ASSAULT, DATING VIOLENCE, DOMESTIC VIOLENCE, OR STALKING:

 

If you or someone you know may have been a victim of the behaviors listed above or any other type of violence, you are strongly encouraged to seek immediate assistance.

 

ASSISTANCE CAN BE OBTAINED 24 HOURS A DAY, 7 DAYS A WEEK, FROM THE LOUISBURG COLLEGE OFFICE OF CAMPUS SAFETY (LOCATED IN DAVIS HALL AND AVAILABLE BY TELEPHONE AT 919-497-3400).

 

During business hours (8:30 a.m. to 5:00 p.m., Monday through Friday), you are also strongly encouraged to contact one of the following individuals:

Laura Neff, Title IX Coordinator
919-497-3290; lneff@louisburg.edu

Ms. Neff’s Office is located in Davis Hall – 1st Floor

 Tracy White-Peay, Title IX Investigator

(919) 497-3302; twhite-peay@louisburg.edu

Ms. White-Peay’s Office is located in Taft - 1st floor

Gene White, Title IX Investigator

(919) 497-3330; gwhite@louisburg.edu

Mr. White’s Office is located in Main 2nd Floor

Terry Wright, Title IX Investigator

919-497-3294; twright@louisburg.edu

Ms. Wright’s Office is located in Davis Hall – 2nd Floor

For additional information about seeking medical assistance and emotional support, as well as important contact information for local law enforcement agencies, hospitals, and other resources, see Exhibit A attached to this document.

SECTION I.  SEX DISCRIMINATION AND HARASSMENT POLICY

 

  • Notice of Nondiscrimination

Louisburg College, in compliance with and as required by Title IX of the Education Amendments Act of 1972 and its implementing regulations (“Title IX”) and other civil rights laws, as well as in furtherance of its own values as a higher education institution, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, disability, age, religion, veteran status, or any other characteristic or status protected by applicable local, state, or federal law in admission, treatment, or access to, or employment in, its programs and activities.

Discrimination and harassment are contrary to the values and standards of the Louisburg College community; are incompatible with the safe, healthy environment that the Louisburg College community expects and deserves and will not be tolerated. Louisburg College is committed to providing programs, activities, and an education and work environment free from discrimination and harassment. Louisburg College is also committed to fostering a community that promotes prompt reporting and fair and timely resolution of those behaviors.

Inquiries concerning discrimination or harassment on the basis of sex may be referred to Louisburg College’s Title IX Coordinator, Brandon Moyer, Dean of Students. Exhibit A to this document provides Mr. Moyer’s contact information.

Inquiries concerning discrimination or harassment based on a protected characteristic or status other than sex may be referred to Brandon Moyer (for students) or Terry Wright (for employees). Exhibit A also provides their contact information.

 

Individuals may also make inquiries regarding discrimination or harassment to the U.S. Department of Education’s Office for Civil Rights by contacting the District of Columbia Office, 400 Maryland Avenue, SW, Washington, D.C. 20202-1475; Phone 800-421-3481; email: OCR@ed.gov.

 

  • Prohibition on Sex Discrimination and Harassment, Retaliation, and Providing False Information or Interfering with a Grievance Process

 

This Policy prohibits discrimination and harassment on the basis of sex. Louisburg College strongly encourages the prompt reporting of, and is committed to timely and fair resolution of, complaints of sex discrimination and harassment.

Sexual Harassment, as defined by Title IX and herein,1 is a specific type of sex discrimination/harassment that includes Sexual Assault, Dating Violence, Domestic Violence, and Stalking and that Louisburg College addresses using its Title IX Sexual Harassment Grievance Procedures, as required by Title IX.

This Policy also prohibits Retaliation, as defined by Title IX and herein. Complaints alleging Retaliation may be filed with the Title IX Coordinator and, at the discretion of the Title IX Coordinator, may be addressed under Louisburg College’s Title IX Sexual Harassment Grievance Procedures or other grievance procedures adopted by Louisburg College.

Additionally, any individual who knowingly files a false Formal Complaint or who interferes with Louisburg College grievance process may be subject to disciplinary action. Interference with a grievance process may include, but is not limited to, attempting to coerce, compel, or prevent an individual from providing testimony or relevant information; removing, destroying, or altering documentation relevant to an investigation; or providing false or misleading information to Louisburg College officials who are involved in the investigation and/or resolution of a Formal Complaint, or encouraging others to do so.

 

  • Reporting and Period of Limitations

Any person (whether or not alleged to be the victim) may report sex discrimination or harassment, including Sexual Harassment, in person, by mail, by telephone, or by electronic mail, using the contact information for the Title IX Coordinator listed in Exhibit A, or by any other means that results in the Title IX Coordinator receiving the person’s verbal or written report. Such a report may be made at any time (including during non- business hours).

Louisburg College strongly encourages all employees and other members of the Louisburg College community to promptly report concerns regarding suspected or known discrimination/harassment on the basis of sex to the Title IX Coordinator.

In addition to the Title IX Coordinator, Louisburg College has designated the following employees as individuals with the authority to institute corrective measures on behalf of Louisburg College: Executive Vice President for Enrollment, Director of Human Resources, and Title IX Investigators. Accordingly, these employees are required to report discrimination and harassment on the basis of sex to the Title IX Coordinator.

Additionally, Louisburg College has designated the following employees as confidential resources for students:

Toni Cochis

-              tcochis@louisburg.edu

-

919-497-3420

Amanda Bunce

-              abunce@louisburg.edu

-

919-497-3231

 

Information about sex discrimination or harassment shared with these confidential resources typically will not be reported to other Louisburg College personnel (including the Title IX Coordinator), to the Respondent, or to others, unless the disclosing individual gives their consent to the disclosure or the law requires it (as may be the case with abuse involving a minor or under conditions involving imminent physical harm, for example). (Confidential resources may report non-identifying statistical information to the Title IX Coordinator for recordkeeping and compliance purposes.)

Louisburg College will address allegations of sex discrimination and harassment appropriately no matter the length of time that has passed since the alleged conduct. However, Louisburg College strongly encourages prompt reporting to preserve evidence for a potential legal or disciplinary proceeding. Delay may compromise the ability to investigate, particularly if the individuals involved in the alleged conduct are no longer Louisburg College students or employees.

 

  • Applicability of Policy and Grievance Procedures

This Policy applies to any allegation of sex discrimination or harassment made by or against a student or an employee of Louisburg College or a third party, regardless of sex, sexual orientation, sexual identity, gender expression, or gender identity.

The Title IX Sexual Harassment Grievance Procedures apply only to allegations of Sexual Harassment in Louisburg College’s Education Program or Activity (as defined herein).2

Louisburg College will address allegations of other types of sexual harassment (i.e., that do not meet the definition of Title IX Sexual Harassment) by: (1) using other student and employee conduct disciplinary procedures deemed appropriate by the Title IX Coordinator in consultation with other Louisburg College administrators; and/or (2) with Supportive Measures, which are defined and discussed in more detail herein.

 

  • Rights of Parents

When a student Complainant or Respondent is a minor or has a guardian appointed and their parent or guardian has the legal right to act on the student’s behalf, then the parent or guardian may file a Formal Complaint on behalf of the student, although the student would be the “Complainant.” In such a situation, the parent or guardian may exercise the rights granted to the student under this Policy, including requesting Supportive Measures and participating in a grievance process. Similarly, the parent or guardian may accompany the student to meetings, interviews, and hearings during a grievance process to exercise rights on behalf of the student, while the student’s Advisor of choice may be a different person from the parent or guardian. Whether or not a parent or guardian has the legal right to act on behalf of an individual would be determined by state law, court orders, child custody arrangements, or other sources granting legal rights to parents or guardians.

Additionally, FERPA and its implementing regulations address the circumstances under which a parent or guardian is permitted to inspect and review a student’s education records. However, in circumstances in which FERPA would not grant a party the opportunity to inspect and review evidence in connection with a grievance process, pursuant to Title IX and its implementing regulations, the student has an opportunity to do so, and a parent or guardian who has a legal right to act on behalf of the student has the same opportunity.

 

  • Definitions Applicable to Policy and Grievance Procedures

Capitalized terms used herein are defined as follows.

 

“Actual Knowledge” means notice of Sexual Harassment or allegations of Sexual Harassment to the

Louisburg College’s Title IX Coordinator, Senior Vice President for Enrollment, Director of Human Resources, or Title IX Investigators. “Notice” as used in this paragraph includes, but is not limited to, a report of Sexual Harassment to the Title IX Coordinator.3

“Clery Act” refers to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which is a federal statute codified at 20 U.S.C. § 1092(f), with implementing regulations in the U.S. Code of Federal Regulations at 34 C.F.R. § 668.46. The Clery Act requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their respective campuses.

 

2 And, at the discretion of the Title Coordinator, to related allegations of Retaliation.

3 This standard is not met through imputation of knowledge based solely on vicarious liability or constructive notice. This standard also is not met when the only individual with Actual Knowledge is the Respondent. The mere ability or obligation to report Sexual Harassment or to inform a student about how to report Sexual Harassment, or having been trained to do so, does not qualify an individual as one to whom notice of Sexual Harassment or allegations of Sexual Harassment constitutes Actual Knowledge.                                                                                                                                                                          

 

“Complainant” means an individual who is alleged to be the victim of conduct that could constitute Sexual Harassment, irrespective of whether a Formal Complaint has been filed.

 

“Consent” is informed, freely and actively given, mutually understandable words or actions that indicate a willingness and readiness to participate in mutually agreed upon sexual activity. Consent is mutually understandable when a reasonable person would consider the words or actions of the parties to have manifested a clear and unambiguous agreement between them to engage in certain conduct with each other. Consent cannot be gained by ignoring or acting in spite of the objections of another.

 

Consent cannot be inferred from: silence, passivity, or lack of resistance alone; a current or previous dating or sexual relationship alone (or the existence of such a relationship with anyone else); attire; the buying of dinner or the spending of money on a date; or Consent previously given (i.e., Consenting to one sexual act does not imply Consent to another sexual act).

 

Consent is not effective if it is obtained through the use of physical force, violence, duress, deception, intimidation, coercion, or the threat, expressed or implied, of bodily injury. Whether a party used any of these means to obtain Consent will be determined by reference to the perception of a reasonable person found in the same or similar circumstances.

 

Consent may never be given by the following individuals: minors, even if the other participant did not know

the minor’s age; mentally disabled persons, if their disability was reasonably knowable to a person who is not mentally disabled; or persons who are incapacitated. The use of alcohol or drugs does not diminish one's responsibility to obtain Consent and does not excuse conduct that constitutes Sexual Harassment.

 

If at any time during a sexual act any confusion or ambiguity is or should reasonably be apparent on the issue of Consent, it is incumbent upon each individual involved in the activity to stop and clarify the other's willingness and readiness to continue and capacity to Consent. Neither party should make assumptions about the other’s willingness and readiness to continue.

 

“Day” means a business day, unless otherwise specified.

 

“Education Program or Activity” means all of Louisburg College’s operations and includes (1) locations, events, or circumstances over which Louisburg College exercised substantial control over both the Respondent and the context in which the alleged Sexual Harassment occurred; and (2) any building owned or controlled by a student organization that is officially recognized by Louisburg College.

 

“Education Record” has the meaning assigned to it under FERPA.

 

“FERPA” is the Family Educational Rights and Privacy Act, a federal statute codified at 20 U.S.C. § 1232g, with implementing regulations at 34 C.F.R. § 99. FERPA protects the privacy of student Education Records. FERPA grants to eligible students the right to access, inspect, and review Education Records, the right to challenge the content of Education Records, and the right to consent to the disclosure of Education Records.

 

“Formal Complaint” means a document filed by a Complainant or signed by the Title IX Coordinator alleging Sexual Harassment against a Respondent and requesting that Louisburg College investigate the allegation of Sexual Harassment. At the time of filing a Formal Complaint, a Complainant must be participating in or attempting to participate in Louisburg College’s Education Program or Activity. A Formal Complaint may be filed with the Title IX Coordinator in person, by mail, or by electronic mail by using the contact information listed for the Title IX Coordinator in Exhibit A. As used in this paragraph, the phrase “document filed by a Complainant” means a document or electronic submission that contains the Complainant’s physical or digital signature, or otherwise indicates that the Complainant is the person filing the Formal Complaint.

 

“Incapacitated” means lacking the physical and/or mental ability to make informed, rational judgments. A person may be incapacitated for a variety of reasons, including but not limited to being asleep or unconscious, having consumed alcohol or taken drugs, or experiencing blackouts or flashbacks.

 

“Respondent” means an individual who has been reported to be the perpetrator of conduct alleged to constitute Sexual Harassment.

 

“Retaliation” means (1) any adverse action (including direct and indirect intimidation, threats, coercion, discrimination, or harassment (including charges for conduct violations that do not involve sex discrimination or harassment or Sexual Harassment but that arise out of the same facts or circumstances as a report or complaint of sex discrimination or harassment or a report or Formal Complaint of Sexual Harassment) that is

(2) threatened or taken against a person (a) for the purpose of interfering with any right or privilege secured by Title IX; or (b) because the person has made a report or Formal Complaint, testified, assisted, or participated or refused to participate in any manner in an investigation, proceeding, or hearing related to Title IX. 4

 

“Sexual Harassment” means conduct on the basis of sex that satisfies one or more of the following:

  • an employee of the Louisburg College conditioning the provision of an aid, benefit, or service on an individual’s participation in unwelcome sexual conduct. (commonly referred to quid pro quo harassment);
  • unwelcome conduct determined by a reasonable person to be so severe, pervasive, and

objectively offensive that it effectively denies a person equal access to Louisburg College’s Education Program or Activity; or

  • Sexual Assault,” is any sexual act directed against another person, without the consent of the person, including instances where the person is incapable of giving consent. Sexual Assault can occur between individuals of the same or different sexes and/or Sexual assault includes the following:

 

Rape: The carnal knowledge of a person, without the consent of the person, including instances where the person is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental or physical incapacity;

 

Sodomy: Oral or anal sexual intercourse with another person, without the consent of the person, including instances where the person is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental or physical incapacity;

 

Sexual Assault with an Object: To use an object or instrument to unlawfully penetrate, however slightly, the genital or anal opening of the body of a person, without the consent of the person,

 

4 Retaliation does not include (1) the exercise of rights protected under the First Amendment; (2) charging an individual with making a materially false statement in bad faith in the course of a grievance proceeding (provided, however, that a determination regarding responsibility alone is not sufficient to conclude that an individual made a materially false statement in bad faith); or (3) good faith actions lawfully pursued in response to a report of prohibited conduct.                                                                                                                                                                          including instances where the person is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental or physical incapacity;

 

Fondling: The touching of the private body parts of a person for the purpose of sexual gratification, without the consent of the person, including instances where the person is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental or physical incapacity;

 

Incest: Sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law; and

 

Statutory Rape: Sexual intercourse with a person who is under the statutory age of consent.

 

“Dating Violence,” as defined in 34 U.S.C. § 12291(a)(10): violence committed by a person—(A) who is or has been in a social relationship of a romantic or intimate nature with the victim; and (B) where the existence of such a relationship shall be determined based on a consideration of the following factors: (i) the length of the relationship; (ii) the type of relationship; and (iii) the frequency of interaction between the persons involved in the relationship;

 

“Domestic Violence,” as defined in 34 U.S.C. § 12291(a)(8): felony or misdemeanor crimes of violence committed by a current or former spouse or intimate partner of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving grant monies, or by any other person against an adult or youth victim who is protected from that

person’s acts under the domestic or family violence laws of the jurisdiction; or

 

“Stalking,” as defined in 34 U.S.C. § 12291(a)(30): engaging in a course of conduct directed at a specific person that would cause a reasonable person to (A) fear for their safety or the safety of others; or (B) suffer substantial emotional distress.

 

“Supportive Measures” are non-disciplinary, non-punitive, individualized services offered as appropriate, as reasonably available, and without fee or charge to a Complainant and/or a Respondent before or after the filing of a Formal Complaint or where no Formal Complaint has been filed. Such measures are designed to

restore or preserve equal access to Louisburg College’s Education Program or Activity without unreasonably burdening the other party, including measures designed to protect the safety of all parties or Louisburg

College’s educational environment or deter Sexual Harassment.

 

Supportive Measures may include, but are not limited to, counseling, extensions of deadlines or other course-related adjustments, modifications of work or class schedules, campus escort services, mutual restrictions on contact between the parties, changes in work or housing locations, leaves of absence, increased security, and monitoring of certain areas of the campus. Louisburg College will maintain as confidential any Supportive Measures provided to a Complainant or a Respondent, to the extent that maintaining such confidentiality would not impair Louisburg College’s ability to provide the Supportive

Measures. The Title IX Coordinator is responsible for coordinating the effective implementation of Supportive Measures.

 

SECTION II. TITLE IX SEXUAL HARASSMENT GRIEVANCE PROCEDURES

 

2A.01            Applicability of Grievance Procedures

 

As noted above, these Grievance Procedures apply to allegations of Sexual Harassment in Louisburg College’s Education Program or Activity (and to related Retaliation, at the discretion of the Title IX Coordinator). Louisburg College treats Complainants and Respondents equitably by providing remedies to a Complainant where Louisburg College makes a determination of responsibility for Sexual Harassment against a Respondent under these Grievance Procedures and also by following these Grievance Procedures before imposing any disciplinary sanctions against a Respondent for Sexual Harassment.

 

2A.02            Obligation to Respond and Initial Outreach to Complainant

 

When Louisburg College has Actual Knowledge of Sexual Harassment (or allegations thereof) against a person in the United States in its Education Program or Activity, Louisburg College is obligated to

respond and to follow Title IX’s specific requirements, which are addressed and incorporated in these Grievance Procedures.

 

Promptly upon receiving allegations of Sexual Harassment against a person in the United States in

Louisburg College’s Education Program or Activity, the Title IX Coordinator will contact the Complainant to discuss the availability of Supportive Measures with or without the filing of a Formal Complaint and to explain to the Complainant the process for filing a Formal Complaint.

 

2A.03            Filing of a Formal Complaint

 

As noted in the Definitions section above, a Formal Complaint means a document filed by a Complainant or signed by the Title IX Coordinator alleging Sexual Harassment against a Respondent and requesting that Louisburg College investigate the allegation(s) of Sexual Harassment. At the time of filing a Formal Complaint, a Complainant must be participating in or attempting to participate in Louisburg College’s Education Program or Activity. A Formal Complaint may be filed with the Title IX Coordinator in person, by mail, or by electronic mail, by using the contact information listed in Exhibit A and the Formal Complaint Form listed in Exhibit B. As used in this paragraph, the phrase “document filed by a

Complainant” means a document or electronic submission that contains the Complainant’s physical or digital signature or otherwise indicates that the Complainant is the person filing the Formal Complaint.

 

When the Title IX Coordinator believes that, with or without the Complainant’s desire to participate in a grievance process, a non-deliberately indifferent response to the allegations requires an investigation, the Title IX Coordinator has the discretion to initiate the grievance process by signing a Formal Complaint. Where the Title IX Coordinator signs a Formal Complaint, the Title IX Coordinator is not a Complainant or otherwise a party under these Grievance Procedures. Furthermore, initiation of a Formal Complaint by the Title IX Coordinator is not sufficient alone to imply bias or that the Title IX Coordinator is taking a position adverse to the Respondent.

 

Once a Formal Complaint is initiated, an alleged victim will be referred to as a “Complainant,” and an alleged perpetrator will be referred to as a “Respondent.”

 

2A.04            Notice of Allegations

 

Upon receipt of a Formal Complaint, the Title IX Coordinator will provide the Complainant and any known Respondent written notice of these Grievance Procedures and of the allegations of conduct potentially constituting Sexual Harassment, including sufficient details known at the time and with at least five days to prepare a response before any initial interview. Sufficient details include the identities of the parties involved in the incident, if known, the conduct allegedly constituting Sexual Harassment, and the date and location of the alleged incident, if known.

 

The written notice will include a statement that the Respondent is presumed not responsible for the alleged conduct and that a determination regarding responsibility is made at the conclusion of the grievance process. The written notice also will inform the parties that they may have an advisor of their choice, who may be, but is not required to be, an attorney and that at appropriate junctures the parties and their advisors may review and inspect evidence collected during the investigation. Additionally, the written notice will inform the parties of Louisburg College’s prohibition on knowingly making false statements or knowingly submitting false information during the grievance process.

 

If, in the course of an investigation, Louisburg College decides to investigate allegations of Sexual Harassment involving the Complainant or Respondent that are not included in the original written notice of allegations, Louisburg College will provide notice of the additional allegations to the parties whose identities are known.

 

2A.05            Dismissal

 

Louisburg College will investigate the allegations in a Formal Complaint; however, Louisburg College will dismiss a Formal Complaint or a portion of the allegations therein if (1) the conduct alleged in the Formal Complaint, even if substantiated, would not constitute Sexual Harassment; (2) at the time of filing the Formal Complaint the Complainant was not participating in or attempting to participate in Louisburg College’s Education Program or Activity; (3) the conduct alleged in the Formal Complaint did not occur in Louisburg College’s Education Program or Activity; or (4) the conduct alleged in the Formal Complaint did not occur against an individual in the United States. Such a dismissal may take place at the conclusion of the investigation or at any time prior to the conclusion of the investigation.

 

Additionally, Louisburg College may dismiss a Formal Complaint or a portion of the allegations therein if

(1) the Complainant notifies the Title IX Coordinator in writing that the Complainant would like to withdraw the Formal Complaint or any allegations therein; (2) the Respondent is no longer enrolled or employed at Louisburg College; or (3) despite efforts to do so, Louisburg College is unable to gather evidence sufficient to reach a determination as to the Formal Complaint or allegations therein.

 

In the event the Title IX Coordinator determines that dismissal of a Formal Complaint or a portion of the allegations is appropriate, the Title IX Coordinator will promptly notify the parties in writing of the

dismissal and the reasons for it. Dismissal does not impair Louisburg College’s ability to proceed with any appropriate investigatory or disciplinary actions under the Sex Discrimination and Harassment Policy or another Louisburg College policy or procedure and/or to provide Supportive Measures to theparties.

 

Either party may appeal a decision to dismiss a Formal Complaint or a portion of the allegations on the following grounds by submitting a written appeal to the Title IX Coordinator five days of the issuance of the written notice of the dismissal: (1) procedural irregularity that affected the decision to dismiss; (2) new evidence that was not reasonably available at the time of dismissal and that could affect the outcome of the matter; or (3) the Title IX Coordinator or other participant in the dismissal having a conflict of interest or bias for or against Complainants or Respondents generally or the individual Complainant or Respondent that affected the decision to dismiss.

 

The Title IX Coordinator will promptly notify the other party of the appeal, and the non-appealing party may submit a response to the appeal within three days of notification of the appeal

 

The Title IX Coordinator will appoint an appeal officer and will contemporaneously share the appeal officer’s name and contact information with the Complainant and the Respondent.

 

Within two days of such appointment, the Complainant, or the Respondent may identify to the Title IX Coordinator in writing alleged conflicts of interest or bias on the part of the appeal officer. The Title IX Coordinator will consider such statements and will promptly assign a different appeal officer if the Title IX Coordinator determines that a material conflict of interest or material bias exists.

 

The Title IX Coordinator will forward the Formal Complaint and any documents upon which the dismissal decision was based, as well as the appeal and any response to the appeal to the appeal officer.

 

Within seven days of receipt of those materials, the appeal officer will determine whether any of the grounds for appeal warrant overturning or modifying the dismissal. The decision by the appeal officer is final.

 

2A.06            Advisors

 

The Complainant and the Respondent may be accompanied to any meeting or proceeding under these Grievance Procedures by the advisor of their choice, who may be, but is not required to be, an attorney. Louisburg College will not limit the choice or presence of the advisor for either the Complainant or the Respondent in any meeting or grievance proceeding. Advisors, however, are not allowed to disrupt any such meeting or proceeding or to speak on behalf of the Complainant or the Respondent, with the exception of cross-examination during any hearing conducted under these Grievance Procedures, which must be conducted by an advisor and never personally by the Complainant or the Respondent.

 

Parties must provide the name and contact of their advisor to the Title IX Coordinator in writing as soon as reasonably possible and must provide updated information if their advisor changes. All advisors will be required to assent to Louisburg College’s Expectations for Advisors.

 

If a party does not have an advisor present at the hearing, Louisburg College will provide, without any charge to that party, an advisor of Louisburg College’s choice who may be, but is not required to be, an attorney, to conduct cross-examination on behalf of that party.

 

Absent accommodation for a disability, the Complainant and the Respondent may not be accompanied by more than one advisor or by other individuals during meetings or proceedings under these Grievance Procedures.

 

2A.07            Amnesty

 

Louisburg College considers the reporting and adjudication of Sexual Harassment to be of paramount importance. Louisburg College does not condone underage drinking or the use of illegal drugs; however, Louisburg College may extend amnesty to Complainants, Respondents, witnesses, and others involved in a grievance process from punitive sanctioning for illegal use of drugs and/or alcohol when evidence of such use is discovered or submitted in the course of a grievance process. Similarly, Louisburg College may, in its discretion, provide amnesty for other conduct code violations that are discovered in the course of a grievance process.

 

2A.08            Timing

 

Louisburg College will make every reasonable effort to ensure that the investigation and resolution of a Formal Complaint occurs in as timely and efficient a manner as possible. The timelines set forth in these Grievance Procedures are guidelines and may be altered for good cause with written notice to the Complainant and the Respondent of any delay or extension and the reasons for the action. Good cause may include considerations such as the absence of a party, a party’s advisor, or a witness; concurrent law enforcement activity; natural disasters, pandemic restrictions, and similar occurrences; or the need for language assistance or accommodation of disabilities.

 

Louisburg College will strive to complete its investigation and resolution of a Formal Complaint (not including an appeal, if applicable) within 90 days of the receipt of the Formal Complaint, absent extenuating circumstances. Hearings generally will take place within 20 days of the conclusion of the investigation. Within seven days of the conclusion of the hearing, both the Complainant and the Respondent will receive a final outcome letter.

 

Either party may request an extension of any deadline by providing the Title IX Coordinator with a written request for an extension that includes reference to the duration of the proposed extension and the basis for the request. The Title IX Coordinator will review the request and will make a determination with regard to the request within three days.

 

2A.09            Written Notice of Meetings

 

Louisburg College will provide, to a party whose participation is invited or expected, written notice of the date, time, location, participants, and purpose of all hearings, investigative interviews, or other meetings with sufficient time for the party to prepare to participate.

 

2A.10            Effect of Corollary Criminal Investigation

 

Louisburg College’s investigation may be delayed temporarily while criminal investigators are gathering evidence. In the event of such a delay, Louisburg College will implement any appropriate Supportive Measures and will evaluate the need for other actions necessary to assist or protect the Complainant, the Respondent, and/or the Louisburg College community.

 

Neither the results of a criminal investigation nor the decision of law enforcement to investigate or decline to investigate a matter is determinative of whether Sexual Harassment has occurred in the eyes of Louisburg College.

 

2A.11            Emergency Removal and Administrative Leave

 

Louisburg College may remove a Respondent from Louisburg College’s Education Program or Activity on an emergency basis, provided that Louisburg College first undertakes an individualized safety and risk analysis, determines that an immediate threat to the physical health or safety of any student or other individual arising from the allegations of Sexual Harassment justifies removal, provides the Respondent with notice and an opportunity to challenge the decision immediately following the removal, and does so in accordance with the Individuals with Disabilities Education Act, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act, as applicable.

 

Additionally, Louisburg College may place a non-student employee Respondent on administrative leave during the pendency of Louisburg College’s response to allegations of Sexual Harassment provided that it does so in accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.

 

2A.12            Effect of Respondent Withdrawal, Graduation, or Resignation During Grievance Process

 

At the discretion of Louisburg College, a Respondent who withdraws or resigns from Louisburg College during the pendency of a grievance process under these Grievance Procedures may be barred from Louisburg College property and Louisburg College activities and events and may be ineligible for re- enrollment or to be re-hired. If a Respondent completes all requirements to graduate during the

grievance process, Louisburg College may hold the Respondent’s diploma until full resolution of the Formal Complaint.

 

2A.13            Privacy and Disclosure

 

Except as may be permitted by FERPA or as required by law or to carry out any investigation or resolution of sex discrimination or harassment allegations, Louisburg College will keep private the identity of any individual who has made a report or complaint of sex discrimination or harassment (including any individual who has made a report or filed a Formal Complaint of Sexual Harassment), any Complainant, any Respondent, and any witness.

 

Louisburg College may report alleged Sexual Harassment to local law enforcement if warranted by the nature of the allegations at issue, and Louisburg College administrators will share information regarding alleged Sexual Harassment, as appropriate and necessary, in order to address and resolve the allegation(s) at issue, prevent the recurrence of similar Sexual Harassment, and address the effects of the Sexual Harassment. Additionally, information regarding alleged Sexual Harassment may be used as a statistical, anonymous report for data collection purposes under the Clery Act.

 

To comply with FERPA, Title IX, and other applicable laws and to provide an orderly process for the presentation and consideration of relevant information without undue intimidation or pressure, grievance processes carried out under these Grievance Procedures are not open to the general public. Accordingly, documents prepared in connection with such processes; documents, statements, or other information introduced in interviews, meetings, and proceedings; and the final outcome letter may not be disclosed outside of those processes except as may be required or authorized by law.

 

As permitted by and subject to the limitations of FERPA, Louisburg College reserves the right to notify parent(s) or guardian(s) of a student Respondent of the outcome of any investigation involving that Respondent, redacting names of any other students who do not consent to the disclosure of their

information. At the written request of a party, Louisburg College may include a party’s advisor on communications and share access to documents, including the investigation report. This access is subject to the advisor’s acknowledgment and agreement to maintain the confidentiality of the documents. While Louisburg College strongly encourages parties to maintain privacy in connection with a grievance process, Louisburg College does not prohibit parties from discussing the allegations under investigation or in any way inhibit the parties from gathering or presenting relevant evidence. In

addition, Louisburg College’s policy does not prohibit disclosure of the final outcome letter by either the Complainant or the Respondent.

 

2A.14            Conflicts of Interest, Bias, and Training

 

Louisburg College will ensure that any individual designated by Louisburg College as a Title IX Coordinator, investigator, decision-maker, or informal resolution facilitator under these Grievance Procedures does not have a conflict of interest or bias for or against Complainants or Respondents generally or an individual Complainant or Respondent.

 

If any employee designated to participate in the investigation or resolution of a Formal Complaint is the Respondent or a relevant witness, then the Title IX Coordinator will appoint another employee to

 

perform their duties. (If the Title IX Coordinator is the Respondent, then the President will appoint another employee to perform their duties.)

 

Louisburg College also ensures that Title IX Coordinators, investigators, decision-makers, advisors, and informal resolution facilitators receive training, as applicable, on the definition of Sexual Harassment; the scope of Louisburg College’s Education Program or Activity; how to conduct an investigation and grievance process, including hearings, appeals, and informal resolution processes; and how to serve impartially, including by avoiding prejudgment of the facts at issue, conflicts of interest, and bias.

 

Louisburg College further ensures that decision-makers receive training on issues of relevance of questions and evidence, including when questions and evidence about the Complainant’s sexual

predisposition or prior sexual behavior are not relevant, and that investigators receive training on issues of relevance to create an investigative report that fairly summarizes relevant evidence. Additionally, Louisburg College ensures that decision-makers receive training on any technology to be used at live hearings.

 

Materials used to train Title IX Coordinators, investigators, decision-makers, advisors, and informal resolution facilitators will not rely on sex stereotypes and promote impartial investigations and adjudications of Formal Complaints of Sexual Harassment.

 

2A.15            Burden of Proof

 

At all times, the burden of proof and the burden of gathering evidence sufficient to reach a determination regarding responsibility rest on Louisburg College, not on either of the parties.

 

2A.16            Presumption of No Responsibility until Determination

 

Respondents are presumed to be not responsible for alleged Sexual Harassment until Louisburg College makes a determination regarding responsibility pursuant to these Grievance Procedures.

 

2A.17            Objective Evaluation of All Relevant Evidence; Credibility Determinations

 

The investigators and decision-makers under these Grievance Procedures will objectively evaluate all relevant evidence, including both inculpatory and exculpatory evidence, and will not make any

credibility determinations based on a person’s status as a Complainant, Respondent, or witness.

 

2A.18            Academic Freedom

 

Louisburg College affirms its commitment to academic freedom but notes that academic freedom does not allow any form of Sexual Harassment. Louisburg College recognizes that an essential function of education is a probing of opinions and an exploration of ideas, some of which, because they are controversial, may cause students and others discomfort. This discomfort, as a product of free academic inquiry within a faculty member’s area(s) of expertise, shall in no way be considered or construed to constitute Sexual Harassment. Academic inquiry may involve teaching, research and extramural speech. Furthermore, nothing in this document shall be interpreted to prohibit bona fide academic requirements for a specific Louisburg College program or activity. When investigating complaints that a party or the Title IX Coordinator believes may involve issues of academic freedom, the Title IX Coordinator will consult with the Vice President for Academic Life with respect to contemporary academic practices and standards.

 

2A.19            Documentation

 

Louisburg College will retain documentation (including but not limited to any Formal Complaint, notifications, recording or transcripts of interviews, investigative report, written findings of fact, petitions for appeal, notifications of decisions (including the final outcome letter), audio recordings of hearings, and written communication with the Complainant and Respondent), for no less than seven years.

 

2A.20             Consolidation of Formal Complaints

 

Louisburg College may consolidate Formal Complaints as to allegations of Sexual Harassment against more than one Respondent, by more than one Complainant against one or more Respondents, or by one party against the other party where the allegations of Sexual Harassment arise out of the same facts or circumstances. Where a grievance process involves more than one Complainant or more than one Respondent, references in these Grievance Procedures to the singular “party,” “Complainant,” or

“Respondent” include the plural, as applicable.

 

2A.21            Individuals with Disabilities

 

Louisburg College will make arrangements to ensure that individuals with disabilities are provided appropriate accommodations, to the extent necessary and available, to participate in Louisburg College’s grievance processes. Student requests for accommodation must be made to the Office of

Accessibility Services at accessibilityservices@louisburg.edu or at 919-497-3236. All employee requests for accommodation must be made to the Director of Human Resources.

 

2B.01     Appointment of Investigators and Challenging of the Same

 

Unless a Formal Complaint is dismissed or the parties elect to participate in informal resolution, the Title IX Coordinator will promptly appoint one or more investigators. These investigators may be Louisburg College employees, non-employees, or a combination of the two. The Title IX Coordinator will contemporaneously share their names and contact information with the Complainant and Respondent and also will forward a copy of the Formal Complaint to the investigators.

 

Within two days of such appointment, the Complainant or the Respondent may identify to the Title IX Coordinator in writing any alleged conflicts of interest or bias on the part of the assigned investigators. The Title IX Coordinator will consider such statements and will promptly assign different investigators if the Title IX Coordinator determines that a material conflict of interest or material bias exists.

 

2B.02            The Investigators’ Activities

 

Upon receipt of the Formal Complaint, the investigators will promptly begin their investigation, taking such steps as interviewing the Complainant, the Respondent, and witnesses (including expert witnesses, where applicable); summarizing such interviews in writing; collecting and reviewing relevant documents; visiting, inspecting, and taking or reviewing photographs of relevant sites; and collecting and reviewing other relevant evidence.

 

2B.03            The Investigative Report and Evidence Review

 

The investigators will prepare a written investigative report that fairly summarizes relevant evidence and includes items such as the Formal Complaint, written statements of position, summaries or

 

transcripts of all interviews conducted, photographs, descriptions of relevant evidence, and summaries or copies of relevant electronic records.

 

Prior to the completion of the investigative report, the investigators will send to each party and the party’s advisor, if any, an electronic or hard copy of any evidence obtained during the investigation that is directly related to the allegations raised in the Formal Complaint, including (1) any evidence upon which Louisburg College does not intend to rely in reaching a determination regarding responsibility; and (2) both inculpatory and exculpatory evidence.

 

The parties have ten days from the time that the evidence is provided to submit to the investigators a written response to the evidence. In the response, the parties may address the relevancy of any evidence that the parties believe should be included in or excluded from the investigative report and may also address any further investigation activities or questions that they believe are necessary. If a party wishes to submit additional evidence at this stage, they should explain how the evidence is relevant and why it was not previously provided.

 

The investigators will review and consider the parties’ written submissions and may conduct additional investigative activities as appropriate prior to finalizing the investigative report. The need for additional investigative activities may result in a delay or extension to the timelines set forth in these Grievance Procedures.

 

At least ten days prior to the hearing, the investigators will send an electronic or hard copy of the

investigative report to each party and the party’s advisor, if any. Any response a party wishes to make to the investigative report may be included in that party’s pre-hearing statement, which is discussed more below in Section 2C.05.

 

Due to the sensitive nature of the investigative report, neither the parties nor their advisors may copy, publish, photograph, print, image, record or in any other manner duplicate the report. Parties who violate these restrictions may be disciplined, and advisors who violate these restrictions may be disciplined and/or be barred from further participation in the grievance process.

 

Nothing in this document restricts the ability of either party to discuss the allegations under investigation or to gather, preserve, and/or present relevant evidence.

 

2B.04            Submission of Evidence; Expert Witnesses

 

Any evidence that the parties wish for the hearing officer to consider should be presented to the investigators as early as possible during the investigation process. Evidence that is not submitted in a timely manner and prior to finalization of the investigative report may be excluded from the hearing at the discretion of the hearing officer.

 

Similarly, all relevant witnesses should be identified to the investigators as early as possible during the investigation. The hearing officer generally will not call or consider written statements from witnesses who were not identified to investigators and interviewed during the investigation. However, in their discretion and for good cause, the hearing officer may choose to consider information from witnesses who were not interviewed during the investigation.

 

Any party who wishes to present testimony from an expert witness should identify that witness by

providing the witness’s name, contact information and a summary of (1) the witness’s qualifications to offer expert testimony; and (2) any opinions the witness expects to offer related to the allegations or evidence. Any evidence upon which the witness relies must be provided to the investigators and will be made available to the other party and their advisor, as well as to any expert witness the other party has

 

identified. This information must be provided as early as possible in the investigation and in no event later than finalization of the investigative report. The parties must make any expert witnesses available to be interviewed by investigators and to testify at the hearing. If an expert witness is not available to provide live testimony at the hearing, the hearing officer must disregard any information submitted by that expert.

 

2B.05            Treatment Records

 

Louisburg College will not access, consider, disclose, or otherwise use in a grievance process any party’s treatment records that are maintained by a physician, psychiatrist, psychologist or other recognized professional or paraprofessional acting in their professional/paraprofessional capacity unless the party provides voluntary, written consent.

 

2C.01            Respondent’s Acknowledgement of Responsibility

 

If, at any time prior to a responsibility determination by the hearing officer, a Respondent accepts responsibility for the allegations, and if the Title IX Coordinator determines that the matter is appropriate for informal resolution, the Title IX Coordinator will ask both parties if they wish to suspend the formal resolution process and engage in an informal resolution process to resolve the allegations without a hearing.

 

If both parties wish to engage in the informal resolution process, the Title IX Coordinator will propose sanction(s) for the Respondent. If the Complainant and the Respondent agree in writing to such proposed sanctions(s), then the Formal Complaint will be resolved without a hearing and without any further rights of appeal by any party.

 

If either the Complainant or the Respondent objects to such proposed sanction(s), then the hearing officer will determine sanctions, which are subject to appeal as set forth below.

 

2C.02            The Formal Resolution Process

 

Unless a Formal Complaint is dismissed or the parties elect to participate in informal resolution pursuant to section 2.D.01 below, following the investigation the appointed hearing officer will conduct a hearing in which they may question the Complainant, the Respondent, and any witnesses whose testimony the hearing officer deems relevant. During the hearing, the hearing officer and the parties may also question the investigators as necessary to clarify information provided in the investigative report.

 

2C.03            Appointment of the Hearing Officer and Challenging of the Same

 

The Title IX Coordinator will appoint a hearing officer, who will administer the hearing, serve as the decision-maker regarding responsibility, and (as applicable) recommend sanctions. The hearing officer may be a Louisburg College employee or non-employee. The Title IX Coordinator will

contemporaneously share the hearing officer’s name and contact information with the Complainant and the Respondent. The Title IX Coordinator will provide to the hearing officer the Formal Complaint, all

evidence directly related to the allegations, the parties’ written responses to the evidence, and the investigative report.

 

Within two days of such appointment, the Complainant or the Respondent may identify to the Title IX Coordinator in writing any alleged conflicts of interest or bias on the part of the hearing officer. The Title

 

IX Coordinator will carefully consider such statements and will promptly assign a different hearing officer if the Title IX Coordinator determines that a material conflict of interest or material bias exists.

 

2C.04            Notice of the Hearing

 

Promptly after the appointment of the hearing officer and no less than seven days prior to the hearing, the hearing officer will provide concurrent written notice to the Complainant and the Respondent setting forth the date, time, and location of the hearing. Any modifications to the hearing date, time, or location will be provided in writing to both parties prior to the date of the hearing.

 

2C.05            Pre-Hearing Submissions

 

Each party may submit a written statement to the hearing officer that includes any response the party wishes to make to the investigative report. Each party’s pre-hearing statement must be submitted at least five days prior to the hearing. The hearing officer will share the statement with the other party, who may submit a response within two days.

 

2C.06            Failure to Appear

 

If any party, advisor, or witness fails to appear at the hearing after having been provided proper notice of the hearing as set forth above, then absent extenuating circumstances the hearing officer will proceed with the hearing and issuance of their responsibility determination and, as applicable, sanction recommendation. Louisburg College will provide an advisor to any party who attends the hearing unaccompanied.

 

2C.07            Evidentiary Matters

 

A Title IX hearing does not take place within a court of law and is not bound by formal rules of evidence.

 

Evidence of and questions about the Complainant’s sexual predisposition or prior sexual behavior are not relevant and will not be permitted at the hearing, with the following exceptions: (1) if the questions and evidence about the Complainant’s prior sexual behavior are offered to prove that someone other than the Respondent committed the conduct alleged by the Complainant; or (2) if the questions and

evidence concern specific incidents of the Complainant’s prior sexual behavior with respect to the Respondent and are offered to prove Consent.

 

Evidence regarding the past sexual activity of the Respondent (regardless of whether the Respondent was formally investigated or found responsible for such conduct) may be permitted to show that the Respondent has engaged in a pattern of behavior similar to the alleged Sexual Harassment at issue before the hearing officer, provided that the Respondent has not been found “not responsible” by Louisburg College in a proceeding related to such conduct.

 

Louisburg College will not access, consider, disclose, or otherwise use in a grievance process any party’s treatment records that are maintained by a physician, psychiatrist, psychologist or other recognized professional or paraprofessional acting in their professional/paraprofessional capacity unless the party provides voluntary, written consent. Questions and/or evidence that constitute or seek disclosure of information protected under a legally recognized privilege are not permitted, unless the person holding the privilege has waived the privilege in writing.

 

Louisburg College will make the evidence that the investigators provided to the parties for their review and inspection prior to finalization of the investigative report available at the hearing to give each party equal opportunity to refer to such evidence during the hearing, including for purposes of cross- examination.

 

2C.08            Conduct of the Hearing and Questioning of Witnesses and Parties

 

The hearing will be conducted with parties in separate rooms, using technology to ensure that each party can see and hear any party or witness answering questions. At the discretion of the hearing officer, the hearing may be conducted partially or entirely remotely, with any or all participants participating virtually.

 

The Complainant and the Respondent will have equal opportunity to address the hearing officer, if

desired, and both the hearing officer and the parties’ advisors will have the opportunity to question the other party and any witnesses, including investigators and expert witnesses. The hearing officer will first ask any questions of each party and each witness through direct examination. After the hearing officer has completed direct examination, the advisor for each party will have an opportunity to conduct a cross-examination of the other party and/or the witnesses. Any questions that a party has for a witness or the other party must be posed by the party’s advisor. A party’s advisor will not have the opportunity to question the party for whom they serve as advisor.

 

Before a party or witness answers a cross-examination question, the hearing officer will determine whether the question is relevant and allowed under these Grievance Procedures. For example, the hearing officer may exclude as not relevant duplicative questions or questions posed solely to harass a witness or the other party. The hearing officer will explain any decision to exclude a question.

 

If a party does not have an advisor present at the hearing, Louisburg College will provide an advisor, at no cost to the party, to conduct cross-examination on behalf of that party.

 

Members of the Louisburg College community are expected to provide truthful testimony, and any member of the Louisburg College community who knowingly provides false information during this process is subject to discipline.

 

2C.09            Unavailability or Refusal to Testify or Submit to Cross-Examination

 

The Respondent and/or the Complainant may choose not to testify at the hearing; however, the exercise of that option will not preclude the hearing officer from making their responsibility determination and, as applicable, sanction recommendation regarding the Formal Complaint. Also, if a party or witness does not submit to cross-examination at the hearing, the hearing officer will not rely on any statement of that party or witness in reaching a determination regarding responsibility or, as applicable, recommendation regarding sanctions. The hearing officer will not draw an inference regarding responsibility or sanctions based solely on a party's or witness' absence from the hearing or refusal to testify or submit to cross-examination.

 

2C.10            Recording

 

Louisburg College will record the hearing. This recording will be the only recording permitted of the proceedings and will be the property of Louisburg College. The parties and the appeal officer may use the recording as part of the appeal process. Reasonable care will be taken to ensure a quality recording; however, technological problems that result in no recording or in an inaudible one will not affect the validity of the outcome of a hearing.

 

2C.11            The Determination of the Hearing Officer Regarding Responsibility

 

Following the hearing, the hearing officer will determine whether the evidence establishes that it is more likely than not5 that the Respondent committed Sexual Harassment. The hearing officer will

 

5 In other words, the standard of proof will be the preponderance of the evidence standard.

 

render a finding of “Responsible” or “Not Responsible” and will provide the rationale for the decision. If the Respondent is found “Responsible,” the hearing officer will specify the specific type(s) of Sexual Harassment for which the Respondent is found “Responsible” (for example, Sexual Assault, Stalking, etc.). When feasible, the hearing officer will orally communicate the finding of “Responsible” or “Not

Responsible” to the parties on the day of or day following the hearing. Additional information regarding the decision, including the rationale and sanctions (if applicable) will be communicated in the final outcome letter (as described below).

 

2C.12            The Recommendation of the Hearing Officer Regarding Sanctions

 

If the hearing officer determines that the Respondent is “Responsible,” they will recommend appropriate sanctions to be imposed on the Respondent.

 

Sanctions following a finding of responsibility depend upon the nature and gravity of the misconduct, any record of prior discipline, or both. Sanctions for employees may include, but are not limited to, withholding a promotion or pay increase, reassigning employment, terminating employment, temporary suspension without pay, and compensation adjustments.

 

Sanctions for students may include, but are not limited to, expulsion or suspension from Louisburg College, disciplinary probation, social restrictions, expulsion or suspension from campus housing, suspension or revocation of admission, suspension or revocation of degree

 

Other potential sanctions for Respondents may include, but are not limited to, written warning, mandated counseling, completion of an intervention program, completion of violence risk assessment, parental notification, and/or education sanctions (such as community service, reflection paper(s), and/or fines) as deemed appropriate by the hearing officer.

 

In recommending sanctions, the hearing officer will consider whether a sanction will bring an end to, prevent a recurrence of, and remedy the effects of the Sexual Harassment. The hearing officer also will consider the impact of separating a student from their education. The appropriate sanctions for Sexual Assault generally will include at a minimum a period of separation from Louisburg College.

 

2C.13            Review of Sanctions

 

The hearing officer will forward their sanctions recommendation to the Title IX Coordinator, who will share it with the Senior Vice President of Enrollment (in cases involving student Respondents), Director of Human Resources (in cases involving employee Respondents). These individuals will consider the recommendation in the context of the sanctioning guidelines, the Respondent’s disciplinary history, the institution’s handling of similar cases, and other relevant factors.

 

2C.14            Implementation of Sanctions

 

Sanctions generally are effective immediately upon issuance of the final outcome letter described below. However, if necessary to protect the welfare of the Complainant, Respondent, or Louisburg College Community, the hearing officer may recommend and/or the Title IX Coordinator may determine that any sanctions are effective at any time after the conclusion of the hearing and continue in effect until the issuance of the final outcome letter.

 

2C.15            Final Outcome Letter

 

Within seven days after the hearing, the hearing officer will issue a final outcome letter through the Title IX Coordinator to the Respondent and Complainant simultaneously.

 

The final outcome letter will (1) name the Respondent; (2) identify the allegations potentially constituting Sexual Harassment; (3) describe procedural steps taken from the filing of the Formal Complainant through the determination; (4) provide findings of fact in support of the hearing officer’s

determination; and (5) provide a statement of rationale for the result as to each allegation, including the responsibility determination and any sanctions.

 

2C.16            Appeals

 

The Complainant or the Respondent may appeal the decision of the hearing officer regarding responsibility and/or the sanction(s) imposed on the Respondent.

 

The following are the only permissible grounds for an appeal of the hearing officer’s responsibility determination: (1) procedural irregularity that affected the outcome; (2) new evidence that was not reasonably available at the time of the determination and that could affect the outcome; and (3) the Title IX Coordinator, an investigator, or the hearing officer had a conflict of interest or bias that affected the outcome.

 

Sanctions may only be appealed on the ground that the severity is incommensurate to the gravity of the Sexual Harassment for which the Respondent was found responsible.

 

Appeals must be submitted in writing to the Title IX Coordinator within five days from the date of the final outcome letter. The Title IX Coordinator will promptly inform the other party of the filing of the appeal. The other party will have three days from such notification to submit a written response to the appeal.

 

2C.17            Appointment of the Appeal Officer and Challenging of the Same

 

Upon receipt of an appeal, the Title IX Coordinator, in consultation with the Senior Vice President of Enrollment (if the Formal Complaint involves students), or the Director of Human Resources (if the Formal Complaint involves employees) will appoint an appeal officer.

 

Within two days of such appointment, the Complainant or the Respondent may identify to the Title IX Coordinator in writing alleged conflicts of interest or bias posed by assigning that appeal officer. The Title IX Coordinator will carefully consider such statements and will promptly assign a different appeal officer if the Title IX Coordinator determines that a material conflict of interest or material bias exists.

 

2C.18            Appellate Review

 

The Title IX Coordinator will share the Formal Complaint, the investigative report, the hearing recording, all statements introduced at the hearing, any other evidence considered by the hearing officer, the

hearing officer’s written findings, and the written appeal submissions with the appeal officer. In addition, if an appeal raises procedural issues, the Title IX Coordinator may provide the appeal officer additional information relevant to those issues.

 

Within ten days of the receipt of the appeal the appeal officer will determine (a) that the decision of the hearing officer should stand; or (b) that the decision of the hearing officer should be overturned and will issue a written explanation of that result and the rationale behind it.

 

In the event that the appeal officer determines that the decision of the hearing officer should be overturned, the appeal officer will specify, after consultation with the Title IX Coordinator and other Louisburg College administrators as necessary, the appropriate steps to be taken to come to a final resolution of the Formal Complaint (which may include another hearing before the same hearing officer or a different one).

 

 

2D.01            Determination of Formal Versus Informal Resolution

 

At any time before the issuance of the hearing officer’s responsibility determination, the parties may elect to resolve the Formal Complaint through the informal resolution process, provided that (1) the parties both voluntarily consent in writing to such resolution; (2) both parties are students or employees of Louisburg College; and (3) the Title IX Coordinator determines that informal resolution is an appropriate mechanism for resolving that specific Formal Complaint. Otherwise, a Formal Complaint that is not dismissed will proceed to a hearing. Informal resolution is not an appropriate mechanism for resolving a Formal Complaint by a student against an employee.

 

Informal resolution may not be selected for less than all of the misconduct alleged in the Formal Complaint. If the parties agree to informal resolution (and informal resolution is appropriate for all of the allegations at issue), then all of the allegations must be resolved according to the informal resolution process.

 

Either party has the right to terminate the informal resolution process at any time and proceed with formal resolution (i.e., a full investigation and hearing). Furthermore, the Title IX Coordinator may, where appropriate, terminate informal resolution and proceed with the formal resolution process instead.

 

2D.02            Notice of Allegations and Notice of Informal Resolution and Facilitator

 

The Title IX Coordinator will provide the parties a written notice disclosing the Formal Complaint’s allegations and the requirements of the informal resolution process, including any circumstances under which Louisburg College would preclude the parties from resuming a Formal Complaint arising from the same allegations.

 

When the Formal Complaint is to be resolved according to the informal resolution process, the Title IX Coordinator will designate a trained individual to serve as the informal resolution facilitator. The Title IX Coordinator will contemporaneously share the name of the informal resolution facilitator with the Complainant and the Respondent.

 

Within two days of such notification, the Complainant or Respondent may identify to the Title IX Coordinator in writing alleged conflicts of interest or bias posed by assigning that facilitator. The Title IX Coordinator will carefully consider such statements and will promptly assign a different facilitator if the Title IX Coordinator determines that a material conflict of interest or material bias exists.

 

2D.03            Facilitated Resolution

 

The informal resolution facilitator will meet separately with each party to review the informal resolution process and the allegations in the Formal Complaint and to identify the outcome that each party seeks from the informal resolution process. If the facilitator determines that it would be productive for both parties to attend a resolution meeting, the facilitator will provide written notice to the Complainant and the Respondent setting forth the date, time, and location of that meeting. At the request of either party or at the discretion of the informal resolution facilitator, the meeting may occur with the parties in different locations or meetings with parties may take place on different dates.

 

Both the Complainant and the Respondent are expected to participate in the informal resolution process. If either party fails to participate, the Title IX Coordinator may direct that the Formal Complaint be resolved using a full investigation and hearing or may reschedule the meeting.

 

During informal resolution, the parties may: (1) engage one another in the presence of, and/or facilitated by, the informal resolution facilitator; (2) communicate their feelings and perceptions regarding the incident and the impact of the incident (either by communicating directly with one another or by communicating indirectly through the informal resolution facilitator); (3) relay their wishes and expectations regarding the future; and/or (4) come to an agreed-upon resolution of the allegations in the Formal Complaint.

 

Participation in the informal resolution process is completely voluntary, and either party, the informal resolution facilitator, or the Title IX Coordinator may terminate the process at any time.

 

2D.04            Resolution

 

The informal resolution facilitator will attempt to facilitate the parties’ resolution of the Formal Complaint. If this process results in a resolution between the parties and the Title IX Coordinator finds the resolution to be appropriate under the circumstances (giving consideration to factors including the extent to which the resolution will protect the safety of the Complainant and the entire Louisburg College community), the resolution will be reduced to writing, which will conclude the process and close the Formal Complaint.

 

2D.05            Written Resolution Agreement

 

To be effective, any agreement reached during the informal resolution process must be memorialized in writing and signed by the parties, the informal resolution facilitator, and the Title IX Coordinator. If a Respondent completes all measures agreed to in the written resolution agreement, no further process is available with regard to the allegations in the Formal Complaint.

 

Measures that parties agree to in the informal resolution process may include (but are not limited to):

 

  • Alcohol education classes for the Respondent;
  • Completion of online sexual harassment training;
  • Completion of an intervention program;
  • Regular meetings with an appropriate individual, unit or resource;
  • Permanent or temporary no contact order;
  • Restrictions for participation in certain activities, organizations, programs or classes;
  • Change in residential assignment or restrictions on access to certain residence halls or apartments;
  • Restriction of participation in certain events;
  • Reflection paper or written apology;
  • Counseling sessions; or
  • The Respondent’s completion of an educational or behavioral

 

2D.06            Termination of Informal Resolution Process

 

At any time prior to completing a written resolution agreement, any party has the right to withdraw from the informal resolution process and resume the grievance process with respect to the Formal Complaint. If either party terminates the informal resolution process or Louisburg College determines that the informal resolution process is no longer appropriate, the formal resolution process outlined above will promptly resume.

 

2D.07            Confidentiality of Information Shared

 

Any information that the parties share during the informal resolution process may not be used in any other investigation or proceeding at Louisburg College.

 

2D.08            Timeframe

 

The informal resolution process generally will be completed within 20 days of the parties’ agreement to the informal resolution process.

 

2D.09            Appeal

 

A resolution reached pursuant to the informal resolution process is final and not subject to appeal.

 

2D.10            Records

 

A resolution reached through the informal resolution process will not be included in a student

Respondent’s student conduct record or in an employee Respondent’s personnel record, unless the inclusion of such information is agreed to as part of the informal resolution of the matter. The Title IX Coordinator will retain a record of the written resolution agreement for no less than seven years.

 

EXHIBIT A

 

Suggested Actions for People Who Have Experienced Sexual Harassment

 

If you have experienced Sexual Harassment, Louisburg College’s first priority is to help you take steps to address your safety, medical needs and emotional well-being. You are encouraged to take the following actions, as applicable, regardless of whether you have made a decision about whether to pursue a criminal or Louisburg College complaint.

 

  1. Ensure Your Physical

 

You may seek help from local law enforcement agencies or by contacting the Louisburg College Campus Safety Department. The Louisburg College Campus Safety Department can assist you with contacting local law enforcement and can help you obtain transportation to the local law enforcement office.

Officers are on duty at the Louisburg College Campus Safety Department 24 hours a day, seven days a week.

 

  1. Seek Medical Assistance and

 

Local options for medical care include the Louisburg College Health Clinic, the Franklin County Health Department, Louisburg Impact Primary & Urgent Care, and Maria Parham Franklin Hospital. It is crucial that you obtain medical attention as soon as possible after a sexual assault, for example, to determine the extent of physical injury and to prevent or treat sexually transmitted diseases (such as HIV). Medical facilities can also screen for the presence of sedative drugs such as Rohypnol or GHB (date-rape drugs).

 

Campus Safety Officers can help you obtain transportation to a local hospital and can help you contact a support person, such as a family member, a friend, or a roommate.

 

If you choose to have an evidence collection kit (or “rape kit”) completed, it is important to do so within 120 hours.

 

Even if you have not decided whether to file charges, it is advisable to have the evidence collection kit completed so that you can better preserve the options of obtaining a protective order and/or filing criminal charges at a later date. It is advisable to avoid showering, bathing, going to the bathroom, or brushing your teeth before an evidence collection kit is completed. You should also wear (or take with you in paper – not plastic – bag) to the hospital the same clothing that you were wearing during the assault. An evidence collection kit can still be completed even if you have showered or bathed.

 

  1. Obtain Emotional Support

 

The Louisburg College Office of Health & Wellness can help students sort through their feelings and begin the recovery process. The professionals at the Counseling Center are trained to provide crisis intervention on short-term and emergency issues. The Counseling Center can also provide referral services for outside providers and law enforcement. Counseling is free of charge to all students. In some instances, the law may require the disclosure of information shared by students with counselors. However, absent a legal mandate to the contrary, counseling services are strictly confidential, are not part of students’ records, and will not be reported to other Louisburg College personnel.

 

Employees may contact the Employee Assistance Program to obtain emotional support (available at: mygroup.com or by telephone at 1-800-633-3353).

 

  1. Obtain Information/Report Misconduct

 

You are encouraged to report incidents of sexual assault to Louisburg College’s Title IX Coordinator (even if you have filed a report directly with law enforcement). The Title IX Coordinator can help you access resources and can provide you with support and information, including information on Louisburg College’s procedures for investigating and addressing instances of sexual assault.

 

 

Important Contact Information

 

Resources for Parties

 

Title IX Coordinator

Laura Neff lneff@louisburg.edu 919-497-3290

Campus Safety Department

919-497-3400

Office of Health & Wellness

Toni Cochis tcochis@louisburg.edu 919-497-3420

Division of Student Life

Laura Neff lneff@louisburg.edu 919-497-3290

Office of Human Resources

Terry Wright twright@louisburg.edu 919-497-3294

Community Resources

 Maria Parham Franklin Hospital

919-340-8700

 Louisburg Police Department

919-496-4175

Franklin County Sheriff’s Department

919-496-2186

Impact Primary Urgent Care

919-496-4976

Advance Community Health

919-833-3111

As a citizen of North Carolina, whether by state residency or by virtue of enrollment at Louisburg College, each member of the college community has a duty to know, understand, and comply with the laws of the state of North Carolina. Persons violating the law will be turned over to authorities for prosecution. Be reminded that the campus judicial system is separate and distinct from other legal systems.

 

North Carolina G.S. 90-95 (a)

 

(A) Except as authorized by this Article, it is unlawful for any person:

  • To manufacture, sell or deliver, or possess with intent to manufacture, sell or deliver, a controlled substance;
  • To create, sell or deliver, or possess with intent to sell or deliver, a counterfeit controlled substance;
  • To possess a controlled

 

§ 90-113.22.Possession of drug paraphernalia.

 

  • It is unlawful for any person to knowingly use, or to possess with intent to use, drug paraphernalia to plant, propagate, cultivate, grow, harvest, manufacture, compound, convert, produce, process, prepare, test, analyze, package, repackage, store, contain, or conceal a controlled substance which it would be unlawful to possess, or to inject, ingest, inhale, or otherwise introduce into the body a controlled substance which it would be unlawful to possess.
  • Violation of this section is a Class 1 (1981, c. 500, s. 1; 1993, c. 539, s. 624; 1994, Ex. Sess., c.24, s. 14(c)

North Carolina G.S.

 

§ 18B-300.Purchase, possession and consumption of malt beverages and unfortified wine.

  • Except as otherwise provided in this chapter, the purchase, consumption, and possession of malt beverages and unfortified wine by individuals 21 years old and older for their own use is permitted without restriction.

 

Research has shown that alcohol use among college students has many negative effects. Therefore, Louisburg College prohibits alcohol possession or consumption by any member of the college community.

Research has shown that alcohol use has a significant impact on college students:

 

  • Academic Problems: About 25 percent of college students report academic consequences of their drinking including missing class, falling behind, doing poorly on exams or papers, and receiving lower grades overall.
  • Death: 1,400 college students between the ages of 18 and 24 die each year from alcohol-related unintentional injuries, including motor vehicle
  • Injury: 500,000 students between the ages of 18 and 24 are unintentionally injured under the influence of alcohol.
  • Assault: More than 600,000 students between the ages of 18 and 24 are assaulted by another student who has been drinking.
  • Sexual Abuse: More than 70,000 students between the ages of 18 and 24 are victims of alcohol-related sexual assault or date rape.